Heritage Landing Community Development District

Board of Supervisors’ Meeting
December 11, 2025

District Office: 2806 N. Fifth Street Unit 403
St. Augustine, FL 32084 www.heritagelandingcdd.org

District Office · St. Augustine, Florida · (904) 436-6270
Mailing Address – 3434 Colwell Avenue, Suite 200, Tampa, Florida 33614
www.heritagelandingcdd.org

Board of Supervisors	Kevin Austin	Chairman	
	Christine Mallatt	Vice Chairman	
	Robert Och	Assistant Secretary	
	Achara Tarfa	Assistant Secretary	
	Michael Taylor	Assistant Secretary	

District Manager	Melissa Dobbins	Rizzetta & Company, Inc.	
District Counsel	Wes Haber	Kutak Rock LLP	
District Engineer	Alex Acree	Matthews Design Group	

All cellular phones must be placed on mute while in the meeting room.

The Audience Comments portion, on Agenda Items Only, will be held at the beginning of the meeting. The Audience Comments portion of the agenda, on General Items, will be held at the end of the meeting. During these portions of the agenda, audience members may make comments on matters that concern the District (CDD) and will be limited to a total of three (3) minutes to make their comments.

Pursuant to provisions of the Americans with Disabilities Act, any person requiring special accommodations to participate in this meeting/hearing/workshop is asked to advise the District Office at least forty-eight (48) hours before the meeting/hearing/workshop by contacting the District Manager at (239) 936-0913. If you are hearing or speech impaired, please contact the Florida Relay Service by dialing 7-1-1, or 1-800-955-8771 (TTY)
1-800-955-8770 (Voice), who can aid you in contacting the District Office.

A person who decides to appeal any decision made at the meeting/hearing/workshop with respect to any matter considered at the meeting/hearing/workshop is advised that person will need a record of the proceedings and that accordingly, the person may need to ensure that a verbatim record of the proceedings is made including the testimony and evidence upon which the appeal is to be based.

District Office · St. Augustine, Florida · (904) 436-6270
Mailing Address · 3434 Colwell Avenue, Suite 200, Tampa, Florida 33614 www.heritagelandingcdd.org

Board of Supervisors	December 4, 2025
Heritage Landing Community Development District
FINAL AGENDA
Dear Board Members:
The regular meeting of the Board of Supervisors of the Heritage Landing Community Development District will be held on December 11, 2025, at 1:00 p.m. at the Heritage Landing Amenity Center, located at 370 Heritage Landing Parkway, St. Augustine, Florida 32092.
CALL TO ORDER/ROLL CALL
AUDIENCE COMMENTS ON AGENDA ITEMS
BUSINESS ADMINISTRATION
Consent Agenda	Tab 1
Consideration of the Minutes of the Board of Supervisors’ Meeting held on November 13, 2025
Ratification of the Operation and Maintenance Expenditures for October 2025
STAFF REPORTS - PART A
District Engineer
Landscape and Maintenance – BrightView	Tab 2
Consideration of BrightView Crepe Myrtle Pruning Proposal
BUSINESS ITEMS
Discussion on Painting
Discussion on Access Control Policies and Operational Guidelines
Update on Poolsure Pool Chemical Renewal
STAFF REPORTS PART - B
District Counsel
Amenity Center and Field Maintenance	Tab 3
Amenity Manager Report
New Access System
Restitution for Mudding Incident
Field Operation Report
2. Charles Aquatics Service Reports
District Manager
AUDIENCE COMMENTS AND SUPERVISOR REQUESTS
ADJOURNMENT
I look forward to seeing you at the meeting. In the meantime, if you have any questions, please do not hesitate to contact me at (904) 436-6270.
Very truly yours,
Melissa Dobbins
District Manager

Tab 1

1
2	MINUTES OF MEETING
3
Each person who decides to appeal any decision made by the Board with respect to any matter
considered at the meeting is advised that the person may need to ensure that a verbatim record
of the proceedings is made, including the testimony and evidence upon which such appeal is to
be based.
8
9
10	HERITAGE LANDING
11	COMMUNITY DEVELOPMENT DISTRICT
12
The regular meeting of the Heritage Landing Community Development District was
held on November 13, 2025, at 6:00 p.m. at the Heritage Landing Amenity Center, located
at 370 Heritage Landing Parkway, St. Augustine, Florida 32092.
16
17	Present and constituting a quorum:
18
Kevin Austin	Board Supervisor, Chairman
Robert Och	Board Supervisor, Assistant Secretary
Achara Tarfa	Board Supervisor, Assistant Secretary (via zoom)
Michael Taylor	Board Supervisor, Assistant Secretary
23
Melissa Dobbins	District Manager, Rizzetta & Company, Inc.
Wes Haber	District Counsel, Kutak Rock LLC (via zoom)
Brandon Marcinell	District Engineer, Matthews Design
Jay King	Vesta Property Services
Lourens Erasmus	General Manager, Vesta Property Services
Todd Myhill	Amenity Manager, Vesta Property Services
Steve McAvoy	BrightView, Account Manager (via zoom)
31
32
33	Audience Members are present and on Zoom.
34
35
36
37
38	FIRST ORDER OF BUSINESS	CALL TO ORDER
39
40	Mr. Austin called the meeting to order at 6:00 p.m.
41
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44

45	SECOND ORDER OF BUSINESS
46
47
48	No audience comments.
49
50
51

PUBLIC COMMENTS ON AGENDA ITEMS

52	THIRD ORDER OF BUSINESS	CONSENT AGENDA
53
54	A. Consent Agenda
55
56	1. Consideration of the Minutes of the Board of Supervisors’
57	Meeting held on October 9, 2025
58
59
60
61	2.) Ratification of the Operation and Maintenance Expenditures
62	for September 2025
63

On a motion by Mr. Och, seconded by Mr. Taylor, with all in favor, the Board approved the Board of Supervisors’ meeting minutes held on October 9, 2025, and ratified the Operation and Maintenance Expenditures for September 2025 in the amount of
$179,749.00, for the Heritage Landing Community Development District.

64
65
66
67	FOURTH ORDER OF BUSINESS	STAFF REPORTS – PART A
68
69	A. District Engineer
70
71	1. Update on Legacy Sinkhole Repair
72
73	Mr. Erasmus and Mr. Riddle updated the board the repair was completed but per the proposal
74	other inlets were inspected and do need to be plugged. These will be done after pond water
75	level goes down.
76
77	2. Consideration of Drainage Inspection Proposal
78

On a motion by Mr. Austin, seconded by Mr. Och, with all in favor, the Board approved Matthews/DCCM Proposal to inspect 20 inlets within the community for $3,300, for the Heritage Landing Community Development District.

79
80
81	3. Consideration of Pool Paver Design and Permitting Proposal
82

On a motion by Mr. Austin, seconded by Mr. Taylor, by majority vote, Mr. Och opposed, the Board approved Matthews/DCCM Proposal for Pool Paver Improvements in the amount of $9,600, for the Heritage Landing Community Development District.

83
84
85	B. Landscape and Maintenance - BrightView
86
87
88
89
90

91	FIFTH ORDER OF BUSINESS	REVIEW OF AMENITY SUSPENSION
92
The Board heard from the resident regarding the damage he had done to the fence and sod
in the back of the community. He apologized and took accountability for the damage and
agreed to pay restitution.
96
After further discussion, the Board approved the landscape repairs and fence cleaning totaling
$2,288. The Board instructed staff to work with District Counsel to obtain full restitution,
including legal fees, from two individuals (one resident, one non-resident) responsible for the
damage and will pursue charges if restitution is not made. The Board suspended the one
resident from the amenity facilities for one year.
102

On a motion by Mr. Austin, seconded by Mr. Taylor, by majority vote, Mr. Och opposed, the Board approved not to press charges for damage subject to receiving full restitution, for the Heritage Landing Community Development District.

103
104

On a motion by Mr. Taylor, seconded by Ms. Tarfa, Mr. Och opposed, the Board approved a 1-year suspension for the resident, of the Heritage Landing Community Development District.

105
The staff asked the board for clarity if incidents regarding property damage should come to
the board first prior to any charges being filed. Mr. Austin stated he was okay with the board
reviewing such incidents first.
109
110	*Ms. Achara left the meeting.
111
SIXTH ORDER OF BUSINESS	CONSIDERATION OF TENNIS COURT
LIGHT PROPOSALS

On a motion by Mr. Taylor, seconded by Mr. Austin, with all in favor, the Board approved Smith Electric’s proposal in the amount of $6,998.87, for the Heritage Landing Community Development District.

114
115
116
SEVENTH ORDER OF BUSINESS	CONSIDERATION	OF	PLAYGROUND
MULCH PROPOSALS

On a motion by Mr. Austin, seconded by Mr. Och, with all in favor, the Board approved Playground Mulch in the amount of $3,960.00, for the Heritage Landing Community Development District.

119
120
EIGHTH ORDER OF BUSINESS	CONSIDERATION	OF	AMENITY
PAINTING PROPOSALS
123
124	Mr. Erasmus reviewed proposals behind Tab 6. The board requested information regarding
125	the type of paint and prep work. They want to confirm they will get industry standard. Mr.
126	Erasmus recommended he requests a representative from All Weather to attend the next
127	meeting to review this further with the board.

128	NINETH ORDER OF BUSINESS	CONSIDERATION OF POOL ENTRY
129	REPAIR PROPOSALS
130
131	Mr. Erasmus reviewed the proposals behind Tab 7.
132

On a motion by Mr. Taylor, seconded by Mr. Austin, with all in favor, the Board approved Crowns Proposal in the amount of $14,690.00 subject to the repair completed by end of February, for the Heritage Landing Community Development District.

133
134
135	TENTH ORDER OF BUSINESS	STAFF REPORTS – PART B
136
137
138	A. District Counsel
139
140	No Report.
141
142	B. Amenity Center and Field Maintenance
143
144	1.	Amenity Manager Report
145
146	a) Amenity Athletics 2026 Yearly Schedule
147	b) YMCA Parent’s Night Out
148	c) School’s Out Camp
149
150	*Ms. Achara rejoined meeting.
151

On a motion by Mr. Taylor, seconded by Mr. Austin, with all in favor, the Board approved Amenity Athletics 2026 Yearly Schedule, for the Heritage Landing Community Development District.

152
153	The Board gave a consensus to approve both programs.
154
155	2.	Field Operation Report
156
157
158	3.	Charles Aquatics Report
159
160
161	C. District Manager
162
163	1. Update on Goals and Objectives FY 2024-2025
164
Ms. Dobbins reviewed end of Fiscal Year 25 Fund and presented Fiscal Year 25
Goals and Objectives Report which she noted were all satisfied and will be posted on the
district’s website. The board also directed to use the same goals and objectives for next
Fiscal Year.
169
170

171	ELEVENTH ORDER OF BUSINESS	SUPERVISOR REQUESTS &	
172		AUDIENCE COMMENTS	
173			
174	Supervisor Request:		
175			
176	No comments.		
177			
178	Audience Request:		
179			
180	Questions and comments were made on the Legacy repair, stormwater inspections, food trucks,
181	trees that need to be relocated and community events.
182
183
184	*The board took a recess at 8:00 p.m.
185
186	*The board reconvened at 8:04 p.m.
187
*Florida law requires Board discussions related to the District’s security system, as
well as any discussions that would reveal the operations of the security system,
types of equipment, and/or locations, to be held in a closed session, per Section
119.071(3) of the Florida Statutes.
192
193
194	TWELFTH ORDER OF BUSINESS	CONSIDERATION OF AMENITY
195	ACCESS CONTROL UPGRADE
196	PROPOSAL(S) – UNDER SEPARATE
197	COVER
198
199	Mr. Erasmus reviewed a new access system proposal for the amenity center.
200

On a motion by Mr. Austin, seconded by Mr. Taylor, with all in favor, the Board approved Dynamic Security’s Proposal in the amount not to exceed $16,000.00, for the Heritage Landing Community Development District.

201
202
203
204
205	THIRTEENTH ORDER OF BUSINESS	ADJOURNMENT
206
207

On a motion by Mr. Austin, and seconded by Mr. Och, with all in favor, the Board adjourned the meeting at 8:18 p.m., for the Heritage Landing Community Development District.

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Secretary /Assistant Secretary	Chairman / Vice Chairman
227
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HERITAGE LANDING COMMUNITY DEVELOPMENT DISTRICT

DISTRICT OFFICE · ST. AUGUSTINE, FLORIDA 32084
Mailing Address · 3434 Colwell Avenue, Suite 200 · Tampa, Florida 33614 Www.HeritageLandingCdd.Org

Operation and Maintenance Expenditures
October 2025 Presented For Board Approval

Attached please find the check register listing the Operation and Maintenance expenditures paid from October 1, 2025 through October 31, 2025. This does not include expenditures previously approved by the Board.

The total items being presented:    $168,924.90

Approval of Expenditures:

	 Chairperson

	 Vice Chairperson

	 Assistant Secretary

Paid Operation & Maintenance Expenditures
October 1, 2025 Through October 31, 2025

Vendor Name		Check Number  Invoice Number		Invoice Description		I nvoice Amount	
All Weather Contractors, Inc.	300203	202648	Drywall Repairs 10/25	$	1,695.00	
All Weather Contractors, Inc.	300213	202983 Deposit	Deposit - Pavers at Bus Stops 10/25	$	3,768.00	
BrightView Landscape Services, Inc. 300204	9508537	Irrigation Repair 09/25	$	397.04	
BrightView Landscape Services, Inc. 300204	9532890	Irrigation Repair 09/25	$	1,513.52	
BrightView Landscape Services, Inc. 300204	9532929	Irrigation Repair 09/25	$	675.00	
BrightView Landscape Services, Inc. 300204	9533170	Landscape Maintenance 09/25	$	857.14	
BrightView Landscape Services, Inc. 300204	9536715	Landscape Maintenance 09/25	$	9,428.57	
BrightView Landscape Services, Inc. 300197	9537056	Landscape Maintenance 10/25	$	22,067.00	
Charles Aquatics, Inc.	300205	54174	Pond Maintenance 10/25	$	975.00	
Christine Mallatt	20251020-1	CM100925-475 ACH	Board of Supervisors Meeting 10/09/25	$	200.00	
COMCAST	20251006-1	8495 74 140 0429787 Internet Services 09/25	$	319.33	
		09/25 ACH		

Paid Operation & Maintenance Expenditures	
October 1, 2025 Through October 31, 2025	

Vendor Name		
Check Number 	
Invoice Number		
Invoice Description		
I nvoice Amount	
Egis Insurance Advisors, LLC	300195	29379	Policy# 100125628 10/01/25 - 10/01/26	$	52,791.00	
Fence For Pros, LLC	300206	1244412	Gate Replacement 10/25	$	1,580.00	
Florida Department of Commerce	300212	92874	Special District Fee for FY25-26	$	175.00	
Florida Department of Revenue	20251029-1	65-8015563124-2	65-8015563124-2 Sales & Use Tax 09/25	$	4.92	
		09/25 ACH			
Florida Power & Light Company	202510071-	87098-35048 09/25	Electric Services 09/25	$	4,510.09	
		ACH			
Florida Power & Light Company	202510-15-1	Monthly Summary	Electric Services 09/25	$	4,389.65	
		09/25 ACH 475			
Gannett Florida LocaliQ	300207	0007352386	Account# 968025 Legal Advertising 09/25	$	105.36	
Kevin Lee Austin	20251020-2	KA100925-475 ACH	Board of Supervisors Meeting 10/09/25	$	200.00	
Leslie Achara McNair-Tarfa	300200	AT100925-475	Board of Supervisors Meeting 10/09/25	$	200.00	
Michael C. Taylor	20251020-3	MT100925-475 ACH	Board of Supervisors Meeting 10/09/25	$	200.00	
Northeast Quality Services LLC	300208	39459	Janitorial Services 10/25	$	700.00	

Vendor Name	 Check Number  Invoice Number	 Invoice Description	 I nvoice Amount

Republic Services	20251007-1	0687-001565318 ACH	Account# 3-0687-0036986 Waste Disposal	$	369.42	
			Services 10/25		
Rizzetta & Company, Inc.	300194	INV0000103585	District Management Fees 10/25	$	5,993.33	
Rizzetta & Company, Inc.	300196	INV0000103699	Assessment Roll FY25/26	$	5,000.00	
Rizzetta & Company, Inc.	300202	INV0000103800	Public Records Request 10/25	$	104.00	
Robert Och	300201	RO100925-475	Board of Supervisors Meeting 10/09/25	$	200.00	
St Johns Utility Department	20251020-4	503699-115198 09/25
ACH	Water Services 09/25	$	979.21	
St Johns Utility Department	20251020-5	533275-126033 09/25
ACH	Water Services 09/25	$	159.61	
Turner Pest Control, LLC	300209	621126002	Pest Control Services 09/25	$	135.09	
Valley National Bank	20251028-1	CC093025-475 ACH	Credit Card Expenses 09/25	$	3,090.65	
Vesta Property Services, Inc.	300210	429061	Management Services 09/25	$	40,741.97	
Vesta Property Services, Inc.	300214	429104	Pressure Washing 10/25	$	485.00	

Vendor Name		Check Number  Invoice Number		Invoice Description		I nvoice Amount	
VGlobal Tech	300198	7763	ADA Website Maintenance 10/25	$	175.00	
Wayne Automatic Fire Sprinklers,	300199	1251842	Cellular Fire Alarm Monitoring 09/25	$	720.00	
Inc.						
Wayne Automatic Fire Sprinklers,	300199	1251952	Semi-Annual Sprinkler & Alarm Inspection	$	275.00	
Inc.			09/25			
Wayne Automatic Fire Sprinklers,	300211	1253820	Service Call 09/25	 $	3,745.00 	
Inc.						
Report Total				$		168,924.90	

Tab 2

Quality Site Assessment
Prepared for: Heritage Landing @ WGV

General Information

DATE:	Wednesday, Dec 03, 2025	
NEXT QSA DATE:	Monday, Mar 02, 2026	
CLIENT ATTENDEES:	Lourens Erasmus	
BRIGHTVIEW ATTENDEES:	Steve McAvoy	

Customer Focus Areas

Turf health, Annuals, Weed control, Plant Health, Athletic Field

1 / 8

Carryover Items

 1 

 1 

We have begun ornamental grass cut backs and are following up with a pre-emergent application to help control the weed population. We will continue to cycle through the property until completed at the end of November or early December

2 / 8

Maintenance Items

1	2		
		1	Trimming is being completed as needed	
			during the winter months	
		2	Silver Glen area is clean and weed free with all	
			plant material shaved	
			back away from sidewalk	
			area	
		3	Ornamental grass cut backs have been	
			completed inside of pool	
3	4		area, We will continue to cycle throughout the	
			remainder of the property	
			and follow up once	
			completed	
		4	Starting to see some new Crepe Myrtle sucker	
			growth pushing up near	
			court areas. We will get	
			with our team and have	
			these removed.	

3 / 8

5

We are starting to see a heavy stand of Pine straw throughout the property dropping weekly. We will continue to blow off parking areas, sidewalks, and turf areas as needed.

6

There are a few dead pine limbs that fell in common areas up by the entrance. We will get with our teams to have this cleaned up during their next site visit.

7

There is a buildup of leaves and debris behind entrance wall. We will get with our team and have this addressed during next visit.

8

There have been a lot of fire piles popping up the last few weeks. We will continue to treat as needed.

6

7

8

Maintenance Items

5

4 / 8

Maintenance Items

 9 

 9 

We will continue to edge hard and soft services as needed during the winter months

5 / 8

Recommendations for Property Enhancements

 1 

 2 

 1 

We cut back some of the smaller crêpe myrtles last season and they responded well. We recommend doing the same with some of the larger crêpe myrtles throughout the property. a quote will be submitted. If approved we recommend pruning in February.

 2 

There are several oak trees throughout Site in need of structural pruning, elevation, and clearing out any deadwood and or moss to promote the health of oak trees and below turf. We suggest chipping away at this process on a month-to-month day rate basis.

6 / 8

Notes to Owner / Client

 1 

 2 

 1 

We have removed a few dead loropetalums that were transplanted by the bus stop across from roundabout and replace them with other plants that were donated. We will continue to monitor

 2 

Damaged turf area located at the end of Silver Glenn has been restored and seeded. We will continue to monitor

7 / 8

1

There are a few large weeds and volunteers growing up through Azalea’s leading onto athletic field. We will get with our team and have this addressed during next visit.

2

Starting to see a buildup of Pine straw on turf areas next to the courts. We will get with our team and have them blow this off weekly.

3

Ornamental grasses are encroaching building and AC unit inside of pool area. We will get with our teams to keep these trim back monthly.

4

Parking areas are being blown off weekly

2

3

4

Completed Items

1

8 / 8

Proposal for Extra Work at Heritage Landing @ WGV

Property Name	Heritage Landing @ WGV	Contact	Lourens Erasmus Property Address	370 Heritage Landing Pkwy	To	Heritage Landing CDD
c/o Rizzetta and Company Inc 370	Billing Address	c/o Rizzetta and Company Inc 370 Heritage Landing Pkwy		Heritage Landing Pkwy
St Augustine, FL 32092	St Augustine, FL 32092

Project Name	Heritage Landing- Community Crepe Myrtle Pruning/ day rate Project Description	General Tree
Scope of Work

We recommend pruning in February if approved. This is a not to exceed 2 day rate

QTY	UoM/Size	Material/Description	Total

Crepe Myrtle Pruning	$8,928.00
2 Day rate to prune crepe myrtle trees. Includes reducing

2.00	LUMP SUM

height approx. 1/3rd and removing cross branches, dead wood, and moss to promote the health of trees and help generate more blooms

Images

Heritage Crepes

For internal use only			
SO#	8814069		
JOB#	460802023			
Service Line	300	Total Price	$8,928.00	
THIS IS NOT AN INVOICE
This proposal is valid for thirty (30) days unless otherwise approved by Contractor's Senior Vice President
5811 County Rd 305, Elkton, FL 32033 ph. fax

TERMS & CONDITIONS

I. The Contractor shall recognize and perform in accordance \Mth written terms, written specifications and drawings only contained or referred to herein. All materials shall conform to bid specifications.

Work Force: Contractor shall designate a qualified representative with experience in landscape rraintenance/construction upgrades or when applicable in tree management. The workforce shall be competent and qualified, and shall be legally authorized to work in the U.S.

License and Permits: Contractor shall rraintain a Landscape Contractor's license, if required by State or local law, and will corrpty with all other license requirements of the City, state and Federal Governrrents, as we l I as all other requiren-ents of law. Uriess otherwise agreed upon by the parties or prohibited by law, Custorrer shall be required to obtain all necessary and required permits to allow the corrrnencement of the Services on the property.

Taxes: Contractor agrees to pay all applicable taxes, including sales or General Excise Tax (GET), where applicable.

Insurance:Contractor agrees to provide General Liability Insurance, Automotive Liability Insurance, Worker's Corrpensatlon Insurance, and any other insurance required by lav-i or Custorrer, as specified in writing prior to commencement of work. If not specified, Contractor will furnish insurance with $1,000,aDlimlt of liability.

Liability: Contractor shall not be liable for any damage that occurs from Acts of God defined as extrerre weather conditions, fire, earthquake, etc. and rules, regulations or restrictions irrposed by art1 government or governmental agency, national or regional emergency, epidemic, pandemic, health related outbreak or other medical events not caused by one or other delays or failure of perforrrance beyond the corrmercially reasonable control of either party. Under these circumstances, Contractor shalt have the right to renegotiate the terms and prices of this Contract within sixty (60) days.

Any illegal trespass, claims and/or damages resulting from work requested that is rot on property owned by Customer or not under Customer rranagement and control shall be the sole responsibility of the Customer.

Subcontractors: Contractor reserves the right to hire qualified subcontractors to perform specialized functions or work requiring specialized equipment.
Additional Services: Any additional work not shown in the above specifications involving extra costs will be executed only upon signed written orders, and will become an extra charge over and above the estimate

	Cancellation: Notice of Cancellation of work rrust be received in writing before the crew is dispatched to their location or Customer will be liable for a minimum travel charge of $150.00 and billed to Customer.

The following sections shall apply where Contractor provides Customer with tree care services:

Tree & Sturl1) Rerroval: Trees removed will be cut as close to the ground as possible based on conditions to or next to the bottom of the tree trunk. Additional charges will be levied for unseen hazards such as, but not linited to concrete brick filled trunks, metal rods, etc. If requested mechanical grinding of visible tree stump will be done to a defined width and depth below ground level at an additional charge to the Customer. Defined backfill and landscape material may be specified. Custorrer shall be responsible for contacting the appropriate underground utiliy locator company to locate and mark underground utility lines prior to start of work Contractor is not responsible darrage done to underground utilities su::h as btt. not limited to, cables, wires, pipes, and irrigation parts. Contractor \Viii repair damaged irrigation lines at the Customer's expense.

Waiver of Liability: Requests for crown thinning in excess of twenty.five percent (25%) or work not in accordance with ISA (international Society of Arboricultural) standards will require a signed waiver of liability.

Acceptance of this Contract
By executing this documen� Customer agrees to the formation of a binding contract and to the terms and conditions set forth herein. Customer represents that Contractor is authorized to perform the '-NOrk stated on the face of this Contract. If payment has not been received by Contractor per payment terms hereunder, Contractor shall be entitled to all costs of collection, including reasonable attorneys' fees and it shall be relieved of any obligation to continue performance under this or any other Contract with Cl.Storrer. Interest at a per annum rate of
1.5% per month (18% per year), orthe highest rate permitted l>f law, rray be charged on unpaid
balance 15 days after billing.

NOTICE: FAILURE TO MAKE PAYMENT WHEN DUE FOR COMPLETED WORK ON CONSTRUCTION JOBS, MAY RESULT IN A MECHANIC'S LIEN ON THE TITLE TO YOUR
ffiOPERTY

Customer

Access to ..k:lbsite: Customer shall provide all utilities to perform the work. Customer shall furnish access to all parts of jobsite where Contractor is to perform work as required by the Contract or other functions re I ate d thereto, during normal business hours and other reasonable periods of time. Contractor 'Nill perform the work as reasonably practical after the Customer makes the site available for performance of the work.

Payment Terms: Upon signing this Agreement, Custorrer shall pay Contractor 50% of the A-oposed Price and the remaining balance shall be paid by Customer to Contractor upon completion of the project unless otherwise, agreed to in writing.

Signature

Lourens Erasmus Printed Name

Title

Date

Property Manager

December 03, 2025

Termination: This Work Order may be terminated by the either party with or without cause, upon seven (7) workdays advance written notice. Customer will be required to pay for all materials purchased and work corrplete to the date of termination and reasonable charges incurred in derrobilizing.

Assignment: The Customer and the Contractor respectively, bind themselves, their partners, successors, assignees and legal representative to the other party 'Nith respect to all covenants of this Agreement. Neither the Custorrer nor the Contractor shall assign or transfer any interest inthis Agreement without the written consent of the other PfOVided, however, that consent shall not be required to assign this Agreement to any corrpany vklich controls, is controlled by, or is under corrmon control with Contractor or in connection with assignment to an affiliate or pursuant to a merger, sale of all or substantially all of its assets or equity securities, consolidation, change of control or corporate reorganization

Disclairrer: This proposal was estimated and priced based upon a site vis� and visual

BrightView Landscape Services, Inc. "Contractor"

Account Manager, Senior
Signature	Title

Steve McAvoy		December 03, 2025 Printed Name	Date

Job #:	460802023

inspection from ground level using ordinary means, at or about the time this proposal was prepared. The price quoted in this proposal r o r the work described, Is the result of that
ground level visual inspection and therefore our corrpany will not be liable for any additional costs or damages for additional work not described herein, or liable for any incidents/accidents resulting from conditions, that were not ascertainable by said ground level visual inspection Df ordinary means at the time said inspection was performed. Contractor cannot be held responsible for unknown or otherwise hidden defects. Any corrective work proposed herein cannot guarantee exact results Professional engineering, architectural, and/or landscape design services ("Design Services'j are not included in this Agreement and shall not be provided by the Contractor. Any design defects in the Contract Documents are the sole responsibility of the Customer. If the Customer must engage a licensed engineer, architect. and/or landscape design professional, any costs concerning these Design Serv1ces are to be paid by the Custorrer directty to the designer inl/Olved.

so#:	8814069

Proposed Price:	$8,928.00

Tab 3

Heritage Landing CDD Meeting
December 11, 2025, 1:00 p.m.

Date of Report: December 3, 2025	Todd Myhill, Amenity Manager

Pictures with Santa—No Board Action Required

This event will be held on December 12 and 13, from 5pm to 8pm. We’ll provide reservations for
families to take pictures with Santa with the last half hour of the event open to families with pets.
We’ll provide cookies and hot chocolate, a craft activity, and letters to Santa.

New Access System—Board Action Required

The gate access system has been installed, and all existing access cards are functioning with the new system. There was a small data gap, which will require that we manually input about 20 to 30 cards out of 2,308, mainly dealing with new tenants, or access cards that were issued in the last two months.
As we learn the software and gather information from other facilities that use Aurora, we will implement a program to introduce the use of smart phones. The Board will need to establish a fee for residents to obtain a non-transferable digital key. We believe the fee should be the same as the cost for a replacement card, which is $20. For new homeowners, the District currently provides two free access cards. We believe that the District should require a fee of $20 for a digital key for all new homeowners, if they elect to use that convenience.
The Board will need to discuss whether they should create a policy that requires all Patrons of the District to provide pictures of every resident in their home to the amenity center office to input into the access system for visual confirmation upon entry.

Restituion for Mudding Incident—Board Discussion Requested

The adult resident involved in the mudding incident will be signing the District agreement to provide restitution this week.
Several attempts to obtain the Offense Report from SJSO, which would provide to the District the contact information of the minor involved in this incident, have been unsuccessful and consequently I have been unable to notify the minor of the terms of restitution the Board set forth. I have requested through Dispatch that the original deputy involved contact me to obtain the minor’s information or to facilitate release of the report.

General Facility Information—No Board Action Required

YMCA will begin offering dates for future winter and spring camps and parent date nights.

Food and Toy Drive, November 15—No Board Action Required

Resident Mirtha Barzaga’s food and toy drive within Heritage Landing brought in a lot of donations from the community. She thanks the Board for providing space to allow for this collection.

Heritage Landing CDD Meeting December 11, 2025
Field Operations Manager Report
Date of report: 12/2/2025

New Traffic Posts Install:

New posts were ordered and backboards, we re-used the old signs, they were in good shape. Removed the old posts and installed the new ones. The yellow bollards were straightened back up and painted a fresh coat of yellow paint.

We were a post short, so we sanded this one down and painted it for the time being.

Concrete repair:

Made a repair to the corner of the sidewalk where the dirt has washed out causing a weak point that could break off.

 

The rollers on the track system went bad, we removed it replaced the wheels and hardware and reinstalled it.
The new gates for the playground arrived and we installed the one facing the parking lot with little problems.
The other gate facing the movie theater will require a lot more effort. The tree roots have pushed against the anchor posts so bad that the opening is not square at all. We will have to dig them out and reinstall them correctly.

  
 
The transformers paint has faded over the years and was not looking good anymore. Jeff and Alex spent time sanding it down and repainted it with a oil based rust-oleum.

Pooldeck concrete repairs:
We are filling low spots with a colored concrete patch, we hope it will last longer this time.

  
Some of the pond weirs had algea buld up over the fish barriers that restricted the flow of the water falling out to the preserves. We climbed in and cleared those barriers.

Dumpster bollards cleaned and painted:
Cleaned and painted the bollards.

SilverGlen Area:
Installed lights and signs in that area.

	6869 Phillips Pkwy Dr. South Jacksonville Fl 32256	
	Phone: 904-997-0044	
Service Report
Date: November 20, 2025	Biologists: Jim Charles
Rich Powers

Client: Heritage Landing CDD

Waterways: Thirteen Ponds

Pond 1: Pond was in good condition. The water level is good. Treatment for spatterdock and torpedo grass last month had good results.

Pond 2: Pond was in good condition. The water level is normal. Fountain running normally.

Pond 3: Pond was in fair to good condition. The water level is good.

Pond 4: Pond was in improved condition. Both fountains are running. Treatment for torpedo grass and spatterdock last month had good results.

Added 4 gallons of pond dye.

normal. Spatterdock and torpedo grass treatment last month was effective.

Pond 6: Pond is in good condition. The water level is normal. Perimeter treatment for torpedo grass and spatterdock last month had good results.

good. Treatment for spatterdock and torpedo grass last month had good results.

Pond 8: Pond was in improved condition. The water level is high. Fountain running normally. Perimeter treatment last month for torpedo grass had good results.

Pond 10: Pond was in good condition. The water level is high. Perimeter treatment last month for torpedo grass was effective.

Pond 12: Pond remains in very good condition. Water level is good.

Jim Charles