Heritage Landing Community Development District

Board of Supervisors’ Meeting
September 11, 2025

District Office: 2806 N. Fifth Street Unit 403
St. Augustine, FL 32084 www.heritagelandingcdd.org

HERITAGE LANDING COMMUNITY DEVELOPMENT DISTRICT

District Office · St. Augustine, Florida · (904) 436-6270
Mailing Address – 3434 Colwell Avenue, Suite 200, Tampa, Florida 33614
www.heritagelandingcdd.org

Board of Supervisors

District Manager District Counsel

Kevin Austin Christine Mallatt Robert Och Achara Tarfa Michael Taylor

Melissa Dobbins Wes Haber

Chairman Vice Chairman
Assistant Secretary Assistant Secretary Assistant Secretary

Rizzetta & Company, Inc. Kutak Rock LLP

District Engineer	Alex Acree	Matthews Design Group

All cellular phones must be placed on mute while in the meeting room.

The Audience Comments portion, on Agenda Items Only, will be held at the beginning of the meeting. The Audience Comments portion of the agenda, on General Items, will be held at the end of the meeting. During these portions of the agenda, audience members may make comments on matters that concern the District (CDD) and will be limited to a total of three (3) minutes to make their comments.

Pursuant to provisions of the Americans with Disabilities Act, any person requiring special accommodations to participate in this meeting/hearing/workshop is asked to advise the District Office at least forty-eight (48) hours before the meeting/hearing/workshop by contacting the District Manager at (239) 936-0913. If you are hearing or speech impaired, please contact the Florida Relay Service by dialing 7-1- 1, or 1-800-955-8771 (TTY)
1-800-955-8770 (Voice), who can aid you in contacting the District Office.

A person who decides to appeal any decision made at the meeting/hearing/workshop with respect to any matter considered at the meeting/hearing/workshop is advised that person will need a record of the proceedings and that accordingly, the person may need to ensure that a verbatim record of the proceedings is made including the testimony and evidence upon which the appeal is to be based.

HERITAGE LANDING COMMUNITY DEVELOPMENT DISTRICT
District Office · St. Augustine, Florida · (904) 436-6270
Mailing Address · 3434 Colwell Avenue, Suite 200, Tampa, Florida 33614 www.heritagelandingcdd.org

Board of Supervisors	September 4, 2025
Heritage Landing Community Development District
FINAL AGENDA
Dear Board Members:
The regular meeting of the Board of Supervisors of the Heritage Landing Community Development District will be held on September 11, 2025, at 1:00 p.m. at the Heritage Landing Amenity Center, located at 370 Heritage Landing Parkway, St. Augustine, Florida 32092.
CALL TO ORDER/ROLL CALL
AUDIENCE COMMENTS ON AGENDA ITEMS
BUSINESS ADMINISTRATION
Consent Agenda	Tab 1
Consideration of the Minutes of the Board of Supervisors’ Meeting held on August 14, 2025
Ratification of the Operation and Maintenance Expenditures for July 2025
STAFF REPORTS - PART A
District Engineer
Landscape and Maintenance – BrightView	Tab 2
BUSINESS ITEMS
Review of Amenity Management Services Proposals
Consideration of Resolution 2025-09; Setting Dates, Time and
Location of FY26 Regular Meetings	Tab 3
St. Johns County Polling Place Lease Agreement	Tab 4
STAFF REPORTS PART - B
District Counsel
Amenity Center and Field Maintenance	Tab 5
Amenity Manager Report
Field Operation Report
Discussion of Spigots for Water Access for Pressure Washing
Review of Volleyball Court Border Proposal
Charles Aquatics Service Reports
District Manager
AUDIENCE COMMENTS AND SUPERVISOR REQUESTS
ADJOURNMENT
I look forward to seeing you at the meeting. In the meantime, if you have any questions, please do not hesitate to contact me at (904) 436-6270.
Very truly yours,
Melissa Dobbins
District Manager

Tab 1

1
2	MINUTES OF MEETING
3
Each person who decides to appeal any decision made by the Board with respect to any
matter considered at the meeting is advised that the person may need to ensure that a
verbatim record of the proceedings is made, including the testimony and evidence upon
which such appeal is to be based.
8
9
10	HERITAGE LANDING
11	COMMUNITY DEVELOPMENT DISTRICT
12
13	The regular meeting of the Heritage Landing Community Development District
14	was held on August 14, 2025, at 6:00 p.m. at the Heritage Landing Amenity Center,
15	located at 370 Heritage Landing Parkway, St. Augustine, Florida 32092.
16
17	Present and constituting a quorum:
18
19	Kevin Austin	Board Supervisor, Chairman
20	Christine Mallatt	Board Supervisor, Vice Chairperson
21	Robert Och	Board Supervisor, Assistant Secretary
22	Achara Tarfa	Board Supervisor, Assistant Secretary
23	Micheal Taylor	Board Supervisor, Assistant Secretary
24
25	Also present were: Todd Myhill
26
27	Melissa Dobbins	District Manager, Rizzetta & Company, Inc.
28	Wes Haber	District Counsel, Kutak Rock LLC (via speaker phone)
29	Mike Silverstein	District Engineer, Matthews Design (via speaker phone)
30	Lourens Erasmus	General Manager, Vesta Property Services
31	Jay King	Vice President, Vesta Property Services
32	Steve McAvoy	BrightView Landscape (via speaker phone)
33
34
35	Audience Members are present and on Zoom.
36
37	FIRST ORDER OF BUSINESS	CALL TO ORDER
38
39
SECOND ORDER OF BUSINESS	PUBLIC COMMENTS ON
AGENDA ITEMS
42
Mr. and Mrs. Chambers, homeowners along Lake Monroe, addressed their concerns
regarding a cease-and-desist letter received from District Counsel on behalf of the
board regarding the area behind their home being impacted. Discussions ensued. Mr.
Haber noted that he misunderstood the situation and believed there was clear evidence
which residents were impacting the conservation area. Mr. Haber stated he would send
an updated letter to all the residents along Lake Monroe that received that same letter
to clarify the District is only noticing them of the situation and that the previous letter
was sent in error.

52
53	THIRD ORDER OF BUSINESS	CONSENT AGENDA
54
55	A. Consent Agenda
56
57	1.) Consideration of the Minutes of the Board of Supervisors’
58	Meeting held on July 10, 2025
59
60
61	2.) Ratification of the Operation and Maintenance Expenditures
62	for June 2025
63
64

On a motion by Ms. Mallat, seconded by Mr. Taylor, with all in favor, the Board approved the Board of Supervisors’ meeting minutes held on July 10, 2025, and ratified the Operation and Maintenance Expenditures for June 2025 in the amount of $116,536.71, for the Heritage Landing Community Development District.

65
66
67	FOURTH ORDER OF BUSINESS	STAFF REPORTS - PART A
68
69	A. District Engineer
70
71	Mr. Silverstein updated the board on requirements regarding the SJRWMD inspection
72	forms that need to be completed every 2 years. He also reviewed the issues with the
73	coloring of the pond along Allapattah which he believes could be corrected by using
74	dye but also looking at plants. He also recommended that Brightview stop cutting 2-3 ft
75	down by the water’s edge with their weedwhacker so it can thicken up.
76
77	B.  Landscape and Maintenance
78
79	Mr. McAvoy reviewed his report.
80
81	1.) Consideration of Tree Clearance Proposal
82

On a motion by Mr. Austin, seconded by Ms. Mallat, with all in favor, the Board approved BrightView tree clearance proposal in the amount of $857.14, for the Heritage Landing Community Development District.

83
Mr. Erasmus updated the board that Mr. McAvoy just sent him another tree proposal to
remove dead or declining trees throughout the community that could be a risk to people
or property. (Exhibit A).
87
88

On a motion by Mr. Och, seconded by Mr. Taylor, with all in favor, the Board approved the BrightView Community Tree Removal proposal not to exceed the amount of $9,714.29, for the Heritage Landing Community Development District.

89
90

92
FIFTH ORDER OF BUSINESS	CONSIDERATION OF WATER
SLIDE SERVICE AGREEMENT
95
The board reviewed Slide Renu’s behind Tab 3 and after discussion approved the one-
year option in the amount of $6,803 and requested the vendor provide an inspection
report regarding the current condition of the slide.
99
On a motion by Mr. Taylor, seconded by Ms. Mallat, with all in favor, the Board approved Slide Renu’s water slide agreement in the amount of $6,803.00, for the Heritage Landing Community Development District.
100
101
SIXTH ORDER OF BUSINESS	CONSIDERATION OF HOLIDAY
LIGHTS PROPOSAL
104
105	The board reviewed additional options within the proposal under Tab 4.
106
On a motion by Ms. Mallat, seconded by Mr. Och, by majority vote, Ms. Tarfa and Mr. Taylor opposed, the Board approved MG holiday lights proposal in the amount of
$11,374.95, for the Heritage Landing Community Development District.
107
108
SEVENTH ORDER OF BUSINESS	PUBLIC HEARING ON
AMENDED AND RESTATED
AMENITY RULES
112
On a motion by Mr. Austin, seconded by Mr. Taylor, with all in favor, the Board opened the Public Hearing on Amended and Restated Amenity Rules, for the Heritage Landing Community Development District.
113
114
An audience member had questions regarding why this topic came up and is being
reviewed at this time. The Board noted that the amenity rates have never increased in
20 years, and the RV Lot rates have been increased only once. The board also stated
that increases in cost to maintain the space can be covered by all residents or for the
ones that use it.
120

On a motion by Mr. Austin, seconded by Mr. Taylor, with all in favor, the Board closed the Public Hearing on Amended and Restated Amenity Rules, for the Heritage Landing Community Development District.

121
122
123	1.) Consideration of Resolution 2025-06, Adopting Amenity Rates and Fees
124
After board discussion, the RV Lot increases that were noticed stayed the same and the
final approval for rental rates were set to the following: Heritage Room $75, Outdoor
Patio Room $35, Pool Shade Pavilion $35 and Picnic Pavilion $35.

128
Ms. Tarfa noted she was comfortable with the RV fees increasing but not the rental
spaces.
131

On a motion by Mr. Austin, seconded by Ms. Mallat, by majority vote, Ms. Tarfa opposed , the Board adopted Resolution 2025-06 Adopting Amenity Rates and Fees, for the Heritage Landing Community Development District.

132
133
EIGHTH ORDER OF BUSINESS	DISCUSSION REGARDING
AMENITY MANAGEMENT
PROPOSALS – UNDER
SEPARATE COVER
138
The board tabled discussion and directed staff to reach out to bidders to request if they
will bid by proposing a flat management fee with all staffing costs to be a pass through
to the district with no mark up. They will then review the proposals in September with
them being as apples to apples as possible.
143
144	NINTH ORDER OF BUSINESS	PUBLIC HEARING ON
145	ADOPTING FISCAL YEAR
146	2025-2026 BUDGET
147
On a motion by Mr. Austin, seconded by Ms. Mallat, with all in favor, the Board opened the Public Hearing on Adopting Fiscal Year 2025-2026 Budget, for the Heritage Landing Community Development District.
148
149	There were no audience comments.
150
151

On a motion by Mr. Austin, seconded by Ms. Mallat, with all in favor, the Board closed the Public Hearing on Adopting Fiscal Year 2025-2026 Budget, for the Heritage Landing Community Development District.

152
153	1.) Consideration of Resolution 2025-07, Adopting Fiscal
154	Year 2025-2026 Proposed Budget
155
After review, the board made the following budget line changes; RV Storage Revenue
and Expense Lines $35,000 each, Tree Removal $20,000, Furniture Repair $0, Slide
(Pool) Maintenance $7,000, Special Events $25,000, Misc. Contingency $12,500 and
Capital Reserves $90,000. It was confirmed that these changes reduced the proposed
annual assessment increase to $99.48 for the year.
161

On a motion by Mr. Taylor, seconded by Ms. Austin, by majority vote, Ms. Tarfa opposed, the Board adopted Resolution 2025-07, as amended Adopting Fiscal Year 2025-2026 Proposed Budget, for the Heritage Landing Community Development District.

162
163

TENTH ORDER OF BUSINESS	PUBLIC HEARING ON FISCAL
YEAR 2025-2026 SPECIAL
ASSESSMENTS
167

On a motion by Mr. Austin, seconded by Mr. Taylor, with all in favor, the Board opened the Public Hearing on Fiscal Year 2025-2026 Special Assessments, for the Heritage Landing Community Development District.

168
169	An audience member had questions regarding the need for the increase in the budget
170	and how reserves were established.
171

On a motion by Mr. Austin, seconded by Mr. Taylor, with all in favor, the Board closed the Public Hearing on Fiscal Year 2025-2026 Special Assessments, for the Heritage Landing Community Development District.

172
173	1.) Consideration of Resolution 2025-08, Imposing Special  Assessments
174

On a motion by Mr. Austin, seconded by Ms. Mallat, by majority vote, Ms. Tarfa opposed the Board adopted Resolution 2025-08, Imposing Special Assessments, for the Heritage Landing Community Development District.

175
176
177	ELEVENTH ORDER OF BUSINESS	STAFF REPORTS PART - B
178
179	A. District Counsel
180
181	Mr. Harber updated the board that Ms. Dobbins just received an update from the
182	district’s insurance agent regarding an option for vendors to meet specific requirements
183	instead of the district requiring them to have SAMs coverage when providing programs
184	for children. The board will discuss this matter further at a future meeting to determine
185	which vendors would fall under these alternative requirements.
186
187	B. Amenity Center and Field Maintenance
188
189	1.) Amenity Manager Report
190
191	i. Review Dance Class Request
192
193	Mr. Myhill reviewed the program and stated this vendor would provide SAMs coverage.
194

On a motion by Mr. Austin, seconded by Mr. Taylor, with all in favor, the Board approved to enter into a District Program Agreement with Destiny Dance Class Program Request, for the Heritage Landing Community Development District.

195
196
197
198
199	ii. Stretch & Soul Wellness Class Request
200
201	Mr. Myhill reviewed this program, and it was noted that this would not involve children.

202

On a motion by Ms. Tarfa, seconded by Mr. Taylor, with all in favor, the Board approved to enter into a District Program Agreement with Stretch and Soul Program, for the Heritage Landing Community Development District.

203
204	Mr. Myhill updated the board that the district will be receiving a check in the amount of
205	$9,900 for the YMCA Camp this summer.
206
207	2.) Field Manager Report
208
Mr. Erasmus stated they are replacing planks at the bridge, working on proposals for
pavers at the pool and will want to review proposals to resurface the basketball court.
He also stated he wants to review if the board wants to close it in like the tennis courts
to protect it after it’s been resurfaced at a future meeting
213
214	Mr. Och requested Mr. Erasmus to look into getting a water spigot installed at the
215	entrance to make it easy to pressure wash
216
217	3.) Charles Aquatics Report
218
219
220	C. District Manager
221
222
223
224
225	TWELFTH ORDER OF BUSINESS	SUPERVISOR REQUESTS &
226	AUDIENCE COMMENTS
227
228	Supervisor Request:
229
230
231	Audience Request:
232
233
234
235	THIRTEENTH ORDER OF BUSINESS	ADJOURNMENT
236
237
238

On a motion by Mr. Austin, and seconded by Mr. Taylor, with all in favor, the Board adjourned the meeting at 10:23 p.m., for the Heritage Landing Community Development District.

239
240
241
242
243
244

245
246
247
248
249
250
251
252
253
254
 		 	
Secretary /Assistant Secretary	Chairman / Vice Chairman
257
258
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260
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HERITAGE LANDING COMMUNITY DEVELOPMENT DISTRICT

DISTRICT OFFICE · ST. AUGUSTINE, FLORIDA 32084
Mailing Address · 3434 Colwell Avenue, Suite 200 · Tampa, Florida 33614 Www.HeritageLandingCdd.Org

Operation and Maintenance Expenditures July 2025
Presented For Board Approval

Attached please find the check register listing the Operation and Maintenance expenditures paid from July 1, 2025 through July 31, 2025. This does not include expenditures previously approved by the Board.

The total items being presented:	$110,446.03

Approval of Expenditures:

	 Chairperson

	Vice Chairperson

	Assistant Secretary

Vendor Name	 Check Number  Invoice Number	 Invoice Description	 I nvoice Amount

BrightView Landscape Services, Inc.	300144	9412614	Landscape Maintenance 07/25	$	22,067.00	
Charles Aquatics, Inc.	300129	53325	Quarterly Fountain Maintenance 06/25	$	400.00	
Charles Aquatics, Inc.	300129	53382	Pond Maintenance 06/25	$	975.00	
Charles Aquatics, Inc.	300145	53578	Pond Maintenance 07/25	$	975.00	
Christine Mallatt	20250718-2	CM071025 ACH	Board of Supervisors Meeting 07/10/25	$	200.00	
COMCAST	20250707-1	8495 74 140 0429787	Internet Services 06/25	$	319.23	
Commercial Fitness Products, Inc.	300135	06/25 ACH AC06127	Preventative Fitness Equipment	$	225.00	
Florida Department of Revenue	20250711-1	65-8015563124-2	Maintenance 06/25
65-8015563124-2 Sales & Use Tax 06/25	$	642.26	
Florida Power & Light Company	20250708-2	06/25 ACH
87098-35048 06/25	Electric Services 06/25	$	4,465.06	
Florida Power & Light Company	20250715-1	ACH
Monthly Summary	Electric Services 06/25	$	3,970.03	
Gannett Florida LocaliQ	300130	06/25 ACH 475
0007145125	Account# 968025 Legal Advertising 05/25	$	186.24	

Vendor Name	 Check Number  Invoice Number	 Invoice Description	 I nvoice Amount

Gannett Florida LocaliQ	300146	0007198680	Account# 968025 Legal Advertising 06/25	$	80.88	
Hardwick Fence, LLC	300131	156069	Fence Repair - RV Lot 06/25	$	450.00	
Heritage Landing CDD	DC070925	DC070925	Debit Card Replenishment 06/25	$	2,325.87	
Kevin Lee Austin	20250718-3	KA071025 ACH	Board of Supervisors Meeting 07/10/25	$	200.00	
Kutak Rock, LLP	300138	3584472	Legal Services 04/25	$	3,895.82	
Leslie Achara McNair-Tarfa	300141	AT071025	Board of Supervisors Meeting 07/10/25	$	200.00	
Matthews Design Group LLC	300134	193398	Engineering Services 05/25	$	985.00	
Matthews Design Group LLC	300142	193622	Engineering Services 06/25	$	1,152.50	
Michael C. Taylor	20250718-1	MT071025 ACH	Board of Supervisors Meeting 07/10/25	$	200.00	
Rebecca Dennis	300148	071625 Refund	Deposit Refund 07/25	$	25.00	
Republic Services	20250708-1	0687-001542014 ACH	Account# 3-0687-0036986 Waste Disposal Services 07/25	$	364.71	

Vendor Name	 Check Number  Invoice Number	 Invoice Description	 I nvoice Amount

Rizzetta & Company, Inc.	300132	INV0000100492	District Management Fees 07/25	$	5,983.33	
Robert Och	300143	RO071025	Board of Supervisors Meeting 07/10/25	$	200.00	
St Johns Utility Department	20250721-1	503699-115198 06/25	Water Services 06/25	$	1,255.49	
St Johns Utility Department	20250721-2	ACH
533275-126033 06/25	Water Services 06/25	$	177.00	
Turner Pest Control, LLC	300133	ACH 620763958	Pest Control Services 06/25	$	135.09	
Vesta Property Services, Inc.	300147	427617	Management Services 06/25	$	58,090.52	
VGlobal Tech	300140	7468	ADA Website Maintenance 07/25	$	175.00	
Wayne Automatic Fire Sprinklers,	300139	1231225	Semi-Annual Sprinkler Inspection 06/25	 $	125.00 	
Inc.						
Report Total				$	110,446.03	

Tab 2

General Information

DATE:

NEXT QSA DATE: CLIENT ATTENDEES:
BRIGHTVIEW ATTENDEES:

Wednesday, Sep 03, 2025

Thursday, Oct 02, 2025 Lourens Erasmus Steve McAvoy

Quality Site Assessment
Prepared for: Heritage Landing @ WGV

Customer Focus Areas

Turf health, Annuals, Weed control, Plant Health, Athletic Field

 1 

Agapanthus stalks throughout property need to be cut back. We will get with our team and have them start removing this month

 2 

Jasmine beds inside of pool area are starting to get some grassy weed pushing up through bed areas. We will get with our team and have an over-the-top selective applied during next visit..

 3 

Starting to see some torpedo grass push up through the sand around volleyball court. We will get with our team and have this treated during next visit.

 3 

 2 

Carryover Items

 1 

 1 

Summer annuals are holding up well and are full of color. Next schedule change out is mid September. We will follow up with the schedule.

 2 

Turf color is looking good

 3 

There are some low hanging oak limbs behind monument on south side of entrance. We will get with our team to have these elevated and follow up once complete completed.

 4 

Starting to get another heavy push of vines growing up through plant material at the entrance. We will get with our team to have these removed next visit.

 4 

 3 

 2 

Maintenance Items

 1 

 5 

Hard and soft surfaces are being edged on a weekly rotation

 6 

Trimming is being completed on a weekly rotation.

 7 

Ornamental grasses are being trimmed along sidewalk areas.

 8 

Grasses need to be trimmed away from transformer in front of clubhouse. We will get with our team and have this completed during next visit.

 8 

 7 

 6 

Maintenance Items

 5 

Maintenance Items		
 9 	10			
		 9 	Pool deck is clean and weed free.	
		
10	
There are some oak suckers starting to push	
			up through the mulch	
			near fire pit area. We will	
			get with our team to have	
			these removed.	
		11	Trees along sidewalk between athletic fields	
11	12		have been elevated.	
		12	There is some new sucker growth under	
			Hollie trees located at	
			roundabout. We will get	
			with our team to have	
			these removed during	
			next visit.	

Maintenance Items

13

13

Knockout roses by entrance are doing well. We will go ahead and schedule another fertilizer application.

Recommendations for Property Enhancements

 1 

 2 

 1 

Starting to see Sago pups pop up at Center Island. We recommend removing.

 2 

We will be submitting quotes to install pavers at select areas on site.

 1 

Starting to see some turf weeds push-up through St Augustine grass. We will follow up with a retreat schedule.

 2 

There are some Loropetalums that are struggling that were transplanted previously, we will have our team cut these back this month and see how they progress

 3 

There’s a turf area located at the exit side of entrance that needs to be retreated for chinch bugs. This was treated two or three weeks ago, but found some activity today while on site. We will try to get this treated this week and follow up

 3 

 2 

Notes to Owner / Client

 1 

Completed Items		
 1 	 2 			
		 1 	Northside FPL fence area was cleaned up last week	
			while on site	
		 2 	The Well area located on Silver Glen Has some	
			vines encroaching from	
			preserve. We will get with	
			our team and have these	
			removed and sprayed to	
			help avoid encroaching	
			vines in the future.	
 3 	 4 	 3 	Storm drains are being line trimmed and sprayed	
			as needed	
		 4 	Island tip on Silver Glen before roundabout has	
			chinch bugs. We will go	
			ahead and get this area	
			treated ASAP, once	
			eradicated we will replace	
			soil and turf in this area.	

Completed Items

 5 

 5 

Bed’s located behind waterslide need to be sprayed for weed control. This will be sprayed during next visit

Tab 3

RESOLUTION 2025-09

A RESOLUTION OF THE BOARD OF SUPERVISORS OF THE HERITAGE LANDING COMMUNITY DEVELOPMENT DISTRICT DESIGNATING DATES, TIME AND LOCATION FOR REGULAR MEETINGS OF THE BOARD OF SUPERVISORS OF THE DISTRICT, FOR FISCAL YEAR 2025/2026, AND PROVIDING FOR AN EFFECTIVE DATE

WHEREAS, Heritage Landing Community Development District (hereinafter the “District”) is a local unit of special-purpose government created and existing pursuant to Chapter 190, Florida Statutes, being situated entirely within the St Johns County, Florida; and

WHEREAS, the District’s Board of Supervisors (hereinafter the “Board”) is statutorily authorized to exercise the powers granted to the District; and
WHEREAS, all meetings of the Board shall be open to the public and governed by the provisions of Chapter 286, Florida Statutes; and
WHEREAS, the Board is statutorily required to file annually, with the local governing authority or authorities a schedule of its regular meetings; and
WHEREAS, the District is required by Florida law to prepare an annual schedule of its regular public meetings which designates the date, time, and location of the District’s meetings.

NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF SUPERVISORS OF THE HERITAGE LANDING COMMUNITY DEVELOPMENT DISTRICT:

The Fiscal Year 2025/2026 annual public meeting schedule attached hereto and incorporated by reference herein as Exhibit A is hereby approved and will be published and filed in accordance with Section 189.015(1), Florida Statutes.

This Resolution shall become effective immediately upon its adoption.
PASSED AND ADOPTED THIS 11th DAY OF SEPTEMBER, 2025.

HERITAGE LANDING COMMUNITY DEVELOPMENT DISTRICT

CHAIRMAN / VICE CHAIRMAN
ATTEST:

SECRETARY / ASST. SECRETARY

EXHIBIT “A”

BOARD OF SUPERVISORS MEETING DATES HERITAGE LANDING COMMUNITY DEVELOPMENT DISTRICT
FISCAL YEAR 2025/2026

October 9, 2025
November 13, 2025*
December 11, 2025
January 8, 2026
February 12, 2026*
March 12, 2026
April 9, 2026
May 14, 2026*
June 11, 2026
July 9, 2026
August 13, 2026*
September 10, 2026

All meetings will convene every 2nd Thursday of the month at 1:00 p.m. (except for dates marked with a * which will be held at 6:00 p.m.)
and will be held at the Heritage Landing Amenity Center, 370 Heritage Landing Parkway, St. Augustine Florida 32092.

Tab 4

Docusign Envelope ID: 12B2F69D-0B6B-4808-BED7-5623EFA8898D

August 25, 2025
Thank you for permitting the St. Johns County Supervisor of Elections Office to use your facility as a polling location for the 2026 gubernatorial election! Your support helps ensure that voters in the precinct have a convenient and accessible place to cast their ballots. We are grateful for your contribution to the democratic process.
Listed below are the dates for the Primary & General Election, including delivery and pick-up dates for equipment. Please make sure to enter these dates on your calendar to avoid confusion. We will be sending out periodic reminders. Specific delivery times will be arranged as we approach election day.
Also enclosed is the Polling Place Lease Agreement for your review and signature. If you have any questions regarding this contract, please feel free to contact my office through any of the means listed below. Once executed our office will mail you a fully signed hard copy for your records.

PRIMARY ELECTION

Equipment Delivery August 17, 2026

Election Day August 18, 2026
(Polls Open 7 AM to 7 PM) Staff arrives 6 AM

Equipment Pick-Up August 19, 2026

GENERAL ELECTION

Equipment Delivery November 2, 2026

Election Day
November 3, 2026
(Polls Open 7 AM to 7 PM) Staff arrives 6 AM

Equipment Pick-Up November 4, 2026

Amanda Sims, Poll Worker Coordinator Main Office: 904-823-2238
Direct Line: 904-342-5870 asims@votesjc.gov

THIS AGREEMENT made and entered into this      day of 	 2025 between the
	hereinafter referred to as LANDLORD, and in her official capacity as St. Johns County Supervisor of Elections, Vicky Oakes, hereinafter referred to as TENANT. The premises will be used as a polling place for the voters of St. Johns County, Florida. Lease Period: January 1, 2026, to December 31, 2026.

It is hereby agreed:

That the TENANT agrees to notify the LANDLORD of the dates of the elections at least one hundred and eighty (180) days prior to any scheduled election except in the event of special called elections.

That the TENANT shall be permitted access to the premises beginning 24 hours prior to any scheduled election for the delivery and setup of election supplies and voting equipment. If the equipment is stored in a secure room other than the designated polling room, the TENANT shall have access to said room as needed. The TENANT shall remove the equipment with the 24- hour period following the conclusion of the election.

That poll workers, designated by the TENANT, be permitted to occupy the premises between the hours of 6 AM and 9 PM on Election Day, and that the LANDLORD will (check one):
[  ] provide TWO (2) access devices to the TENANT which will be securely stored by the
TENANT for access to the facility as needed
[  ] provide a person specified by LANDLORD with a key to provide access as needed

That the TENANT will provide general liability insurance covering St. Johns County, a political subdivision of the State of Florida, to be extended so as to cover all liability for negligence arising out of TENANT’s use and occupancy of the premises under this agreement.

That the LANDLORD recognizes that on Election Day under this agreement, the facility is considered public property and as such, solicitation is allowed. This includes petition seeking, distribution of campaign literature, posting campaign signs, etc. Since this is a First Amendment right as decreed by the courts, it is not optional and must be allowed. A 150-foot “No Solicitation” zone in front of the polling place door, also required by law, will be created, and monitored by a Poll Deputy during an election.

The parties shall allow public access to all documents, papers, letters, or other material subject to the provisions of Section 119, Florida Statutes, and made or received in conjunction with this Agreement.

That the TENANT will provide, as required by law, a poll deputy to maintain order at the polling location during an election. This includes the areas designated as the 150-foot “No Solicitation” zone and the polling room and adherence to all election laws in regard to political advertisement and solicitation will be strictly enforced.

That the LANDLORD understands that, by law, only persons permitted to enter the polling room on Election Day are poll workers, voters of the precinct, the Supervisor of Elections and deputized/authorized staff of the Elections Office, persons assisting voters or caregivers of voters, and emergency law enforcement or medical personnel requested by the poll workers.

That the LANDLORD [ ] WILL or [ ] WILL NOT provide tables & chairs within the polling room for use by election officials during Election Day. If WILL, please indicate

# of Tables: 	(suggested 6)	# of Chairs: 	(suggested 15)

Neither party may assign this Agreement without the prior written consent of the other. This Agreement shall not be amended or modified in any manner except by written instrument properly executed by each party.

This Agreement is governed by the laws of the State of Florida and any provisions contained in this Agreement in conflict therewith shall be void and of no effect. Any suit, action or proceeding arising in connection with this Agreement shall be brought in St. Johns County, Florida.

Notwithstanding any other provision to the contrary, neither party will incur any liability to the other party on account of any loss or damage resulting from any delay or failure to perform its obligations hereunder (other than the obligation of payment) as a result of any acts of God, force majeure, unforeseen event, circumstances, or conditions, governmentally-imposed moratorium, law or regulation or any other matter beyond the reasonable control of that party, and that party shall be relieved from liability for its failure to perform until the cessation of such condition, event, or moratorium.

No delay or failure by either party to exercise or enforce any right or provision of this Agreement will be considered a waiver thereof. This includes the fact that the TENANT has sovereign immunity and is not waiving that protection. If any provision of this Agreement is determined to be invalid or unenforceable, such determination shall not affect, impair, or invalidate the remainder of this Agreement. The obligations under this Agreement which by their nature would continue beyond the expiration of the term of this Agreement shall survive termination or expiration of this Agreement.

This Agreement contains the entire understanding between the parties with respect to the subject matter of this Agreement. This Agreement may be executed in one or more counterparts all of which when taken together shall be considered one and the same agreement. A complete, executed copy of this Agreement shall be enforceable as an original.

Each party covenants to the other party that it has the lawful authority to enter into this Agreement and has authorized the execution of this Agreement by the party’s authorized representative.

Vicky C. Oakes	Full Name:
Supervisor of Elections	Title: St. Johns County, FL
TENANT	LANDLORD

St. Johns County Supervisor of Elections ADDENDUM TO POLLING PLACE AGREEMENT

This addendum modiﬁes the St. Johns County Supervisor of Elections Polling Place Lease Agreement (“Lease Agreement”) between Heritage Landing Community Development District (“LANDLORD”) and the St. Johns County Supervisor of Elections Ofice (“TENANT”). The Lease Agreement shall be efective as of the date of the last signature on this addendum.
Lease is hereby amended as follows:
Location to be leased is the 370 Heritage Landing Parkway, St. Augustine, FL 32092

In the event of a special election being called, the TENANT shall give the LANDLORD twenty (20) calendar days of prior notice

In addition to the general liability insurance coverage for St. Johns County, a separate Certiﬁcate of Coverage for general liability insurance will be provided naming Heritage Landing Community Development District as the Certiﬁcate Holder and an additional insured.

TENAT acknowledges and agrees that the LANDLORD uses the premises for the operation of a recreation facility and the LANDLORD staf shall be entitled to have access to the premises as necessary to operate LANDLORD facility as long as such access does not materially interfere with TENANT’s ability to conduct an election.

Indemniﬁcation. In consideration for LANDLORD agreeing to the terms herein, TENANT, its employees, agents and subcontractors shall defend, hold harmless and indemnify LANDLORD and its supervisors, oficers, staf, employees, representatives and agents against any claims, damages, liabilities, losses and costs, including but not limited to, reasonable attorney’s fees, to the extent caused by the acts or omissions of TENANT and her persons employed or utilized by TENANT in connection with TENANT’s use of the premises. Obligations under this provision shall include the payment of all settlements, judgements, damages, liquidated damages, penalties, forfeitures, back pay awards, court costs, arbitration and/or mediation costs, litigation expenses, attorney fees, and paralegal fees (incurred in court, out of court, on appeal, or in bankruptcy proceedings) as ordered.

Vicky C. Oakes	Full Name:
Supervisor of Elections	Title:
St. Johns County, FL	Phone:
TENANT	LANDLORD

Date	Date

Tab 5

Heritage Landing CDD Meeting
September 11, 2025, 1:00 p.m.

Date of Report: September 4, 2025	Todd Myhill, Amenity Manager

Up-Coming Events: 4th Annual Neon Pool Party—No Board Action Required

The biggest party of the year will be held on Saturday, September 6, from 7:00 p.m. to 11:00
p.m. We’ll have a DJ with laser lights and facility uplighting and DJ games with prizes. A foam cannon in the Picnic Pavilion. 6 holes of Glow Golf in the Outdoor Patio. A cornhole
tournament in the Heritage Room. 400 mini-beachballs. 4 giant beach balls. Two Mister Softer trucks on hand (with ice cream sprinkles). 1,000s of glowing giveaways for the event. The
pool slide will be open until 11:00 p.m. This will be a great close-out to the 2025 swim season.

Upcoming Special Events—No Board Action Required
The 4th Annual Haunted House will be held on Friday, October 24, and Saturday, October 25, from 6:00 p.m. to 9:00 p.m. Each year we have improved upon the design and content of this event while keeping costs low relative to other special events.
The first hour of each night will be focused towards small children with fun images. The last two hours will be dedicated to lightning and scary sound effects, cobwebs and surprises.

Concluded Events—No Board Action Required
We had a light turnout for Labor Day due to inclement weather. 250 residents and guests en- joyed music and two food trucks to mark the day.

General Facility
Apart from the Neon Pool Party, lifeguards have finished their work at the pools for 2025. From Spring Break through Labor Day, our staff of 25 lifeguards watched over 19,954 resi- dents and guests without drowning. Our guards intervened on several occasions to assist
swimmers in distress to prevent any incident of drowning at the amenity center.
New Area Rental forms are in effect and we have taken a handful of reservations without any
comment or complaint about the increased rates.
Use of e-bikes and scooters has dropped to a minimum with minors using the parking lots and bike racks. There are some minors who have not heard of the policy change and we are careful to update each one with a view to suspend with any repeated violations.

Heritage Landing CDD Meeting September 11, 2025
Field Operations Manager Report
Date of report: 9/2/2025

Shade Pavilion:
Replaced old damaged GFCI and enclosure with new.

Exit Gate:

  
Scrubbed tree debris and moss growth from shade cover. We cannot use bleach products on these screens.

Access Switch:
The main gate access switch was losing contact during the peak of the summer season. The hole in the rock was too small causing the wire to be bunched up and when slapping the switch repeatedly caused the connectors to losen up. We increased the size of the hole in hopes of eliminating this problem.

Rules Board:

   
Portions of the equipment were sanded and repainted.

Bus Stop:

Someone dumped a pile of dirt, we worked it into some low-lying areas. We removed the broken portions of wall and will be working on repairing and improving those areas.

 
There is a low-lying spot on the court where water collects, we treated the area and scrubbed it to prevent slipping.
Picnic pavilion:
Treated and painted rusting posts.

Bike racks:
Treated the bike racks at the courts.

Spickets at 3 locations on property to allow water access for pressure washing
There are 3 locations- Main entrance, RiversOwn Rd entrance and Bus Stop across the bridge I contacted the county, and I was told: We need to have our engineer draw up plans that show the exact location where we will tie into the main fresh water supply line. The engineer will have to create a drawing on how we tap onto the main line. Then we will need to find a plumber that is able to perform that connection. Each connection will have to have a back flow that will have to be inspected and reported to the county each year. Each location will need its own address for inspections and meter reading.
Before I continue the board will need to discuss if this is the route we want to go.
I have met with BrightView on tapping into our main line to use irrigation water. I hope to have a proposal by the meeting.
Board needs to discuss if this is the route they would want to take.
Volleyball court border
I reached out to a company called Volleyball USA they sell soft round borders that are installed on top of a 2 x 12 pressure treaded plank. Attached is the proposal from them for the border, stainless steel screws and a commercial grade net that should last a lot longer than the ones we get from Amazon.
The proposal is $1,606 we will need to buy about $900 worth of wood.
That is $2,506 in material, we could handle it in-house but if we are in a rush I can get a price from ASG- Vesta maintenance division to do the installation.
I do think this will be great and if we add some new sod afterwards it will make that area look good.

Roundabout pavers at bike rack
Called coastal pavers and left a voicemail. Met with M Pavers Inc. and he will be working on proposals for us on several projects we have going on.

NAME / ADDRESS		Ship To	
Lauren Erasmus
370 Heritage Landing Pkwy, St. Augustine,FL 32092 US		Lauren Erasmus
370 Heritage Landing Pkwy, St. Augustine, FL 32092
USA	
ITEM	DESCRIPTION	QTY	COST	TOTAL	
Edge-Guard	VolleyballUSA Sand Court Edge Guard:	240	2.98	715.20T	
	Impact, UV resistant High Density Polyethylene Plastic helps reduce injuries and allows you to maintain a clear edge between your sand and grass. (Same plastic used as with 1 gallon milk jugs but much thicker) Product can be recycled at the end of it's use decades later.
.10 Wall thickness to maintain cushion on warm days. (Some of our competitors sell
.07 wall which doesn't protect in warm weather. It gets too soft with warm weather and compresses down to the wood.)
Screws to the top of 2 by 12 treated lumber with 1" stainless steel pan head screws mounted every foot on both sides of the wood. The wood is buried an inch below grade for the Edge Guard to stand proud of the sand and surrounding area with a 2-3 inch cushion gap for easy installation. (Screws are sold separately are are not included with an Edge Guard purchase).				
	TOTAL	USD	

LOW PRICE GUARANTEE: No one beats our pricing and quality! Some companies try, just let us know and we will explain the differences and / or save you money!

Celebrating Over 20 Years in the Volleyball Industry

NAME / ADDRESS		Ship To	
Lauren Erasmus
370 Heritage Landing Pkwy, St. Augustine,FL 32092 US		Lauren Erasmus
370 Heritage Landing Pkwy, St. Augustine, FL 32092
USA	
ITEM	DESCRIPTION	QTY	COST	TOTAL	

Edge Guard ...	Pieces are overlapped every 8 feet about 4" for quick set-up.
Corners require two 45 degree cuts on site or can be provided with the order for an extra $100 charge (4 Corners). We like to use a sacrificial piece of wood to hold the Edge Guard open in it's installed shape when cutting. We recommend running a clear silicone bead over the corner joints and overlaps to lock them together.
We stock EDGE GUARD in Blue, Black, and Dark Green (Other colors available,
call for availability and price)	

1	

172.00	

172.00T	
	Edge Guard Stainless Steel Mounting Screws:				
					
PBN 4"	PBN4: 4" Tape Pro Beach Volleyball Net:	1	265.00	265.00T	
	https://www.volleyballusa.com/content/spe c-sheets/VBUSA%20PBN4%20Spec%201
-16.pdf				
					
Freight	Shipping Costs		355.23	355.23T	
	Total sales tax calculated by AvaTax		97.99	97.99	
	TOTAL	USD	

LOW PRICE GUARANTEE: No one beats our pricing and quality! Some companies try, just let us know and we will explain the differences and / or save you money!

Celebrating Over 20 Years in the Volleyball Industry

NAME / ADDRESS		Ship To	
Lauren Erasmus
370 Heritage Landing Pkwy, St. Augustine,FL 32092 US		Lauren Erasmus
370 Heritage Landing Pkwy, St. Augustine, FL 32092
USA	
ITEM	DESCRIPTION	QTY	COST	TOTAL	
	Select this as a transaction's tax to use AvaTax		0.00%	0.00	
					
	TOTAL	$1,605.42	USD	

LOW PRICE GUARANTEE: No one beats our pricing and quality! Some companies try, just let us know and we will explain the differences and / or save you money!

Celebrating Over 20 Years in the Volleyball Industry

	6869 Phillips Pkwy Dr. South Jacksonville Fl 32256	
	Phone: 904-997-0044	
Service Report

Date: August 28, 2025	Biologists: Jim Charles

Client: Heritage Landing CDD
Waterways: Thirteen Ponds

Pond 1: Pond was in good condition. The water level is good.

Pond 2: Pond was in good condition. The water level is normal. Fountain running normally.

Pond 3: Pond was in fair condition. The water level is good.

Pond 4: Pond was in fair to good condition. Both fountains are running.

Pond 5: Pond was in fair to good condition. The water level is normal.

Pond 6: Pond is in good condition. The water level is normal.

Pond 7: Pond was in fair condition. The water level is good.

Pond 8: Pond was in fair to good condition. The water level is normal. Fountain running normally.

Pond 9: Pond was in good condition. Added 6 gallons of pond dye.

Pond 10: Pond was in good condition. The water level is good.

Pond 11: Pond was in fair to good condition. The water level is normal.

Pond 12: Pond remains in very good condition. The water level is normal.

Pond 13: Pond was in good condition. The water level is normal.

Jim Charles

	6869 Phillips Pkwy. Dr. South Jacksonville Fl. 32256	 Phone: 904-997-0044

Service Report

Date: August 28, 2025
Client: Heritage Landing CDD
Waterways: Ponds 6, 9 and 13
Special testing was conducted on the above mentioned ponds due to the appearance. The tests include Dissolved Oxygen, Turbitity, Hardness and pH. Below are the results of the tests and the conclusions drawn.

First a little bit about the tests:
pH is a scale (0-14) that measures the acidity or alkalinity (basicity) of a substance, with 7 being neutral, below 7 acidic, and above 7 alkaline. The pH of stormwater ponds is a critical water quality parameter influenced by runoff from developed areas and biological activity within the pond itself. Maintaining a pH between 6.0 and 9.0 is essential for the health of aquatic life and the pond's ecosystem.
Hardness is measured mainly to determine the efficacy of the herbicides and algaecides we use in the stormwater ponds. Some of our algaecides, specifically, will not work in very hard water (greater than 50 mg/L).

Dissolved Oxygen (DO2): Healthy DO2 levels are vital for fish, beneficial microbes, and other aquatic life. Low DO2 causes stress and, in severe cases, fish kills. Adequate DO2 supports the natural breakdown of organic matter, which prevents the buildup of nutrient-rich muck at the bottom. Aerobic bacteria, which rely on oxygen, are more efficient at breaking down organic material. Ideal levels of DO2 are between 6 and 8 ppm (parts per million).
Turbidity in stormwater ponds, indicated by muddy or cloudy water, is caused by suspended particles like sediment, which are often carried by stormwater runoff and can be exacerbated by shoreline erosion and bottom-feeding fish. High turbidity is a sign of poor water quality and can hinder the growth of beneficial aquatic plants by blocking sunlight, potentially leading to problems like low oxygen levels and unhealthy ecosystems. Solutions include stabilizing shorelines with vegetation, managing nutrient runoff, using aerators to increase oxygen and circulation, and sometimes employing chemical treatments such as aluminum sulfate. Readings greater than 29 NTUs indicates a level of turbidity whereas numbers closer to 0 NTUs is drinking water safe. Readings greater than 29 in a pond that discharges is in direct violation to state laws and would need to be treated to lower the NTUs.

Pond 6:	pH reading was a 6.4, Turbidity reading was 3.33 NTUs, Hardness was around 25 mg/L and DO2 was 7. Conclusion – readings indicate good water quality.

Pond 9: pH reading was a 6.8, Turbidity reading was 19.56 NTUs, Hardness was around 25 mg/L and DO2 was 9. Conclusion – good water quality but NTUs are a bit high. This pond does discharge into the wetlands and should be monitored. If it reaches more than 29, we will have to apply aluminum sulfate to bring that number down. This will also result in clearer water.

Pond 13: pH reading was a 6.8, Turbidity reading was 1.85 NTUs, Hardness was around 25 mg/L and DO2 was 7. Conclusion – water quality is very good.