Heritage Landing Community Development District

Board of Supervisors’ Meeting
April 11, 2024

District Office: 2806 N. Fifth Street Unit 403
St. Augustine, FL 32084 www.heritagelandingcdd.org

HERITAGE LANDING COMMUNITY DEVELOPMENT DISTRICT

Camp Heritage Amenity Center
370 Heritage Landing Parkway, St. Augustine, FL 32092 www.heritagelandingcdd.org

Board of Supervisors	Michael Taylor
Kevin Austin	Chairman
Vice Chairman	
	Robert Och Achara Tarfa Christine Mallatt	Assistant Secretary Assistant Secretary Assistant Secretary	
District Manager	Melissa Dobbins	Rizzetta & Company, Inc.	
District Counsel	Wes Haber	Kutak Rock LLP	
District Engineer	Alex Acree	Matthews Design Group	

All cellular phones must be placed on mute while in the meeting room.

The Audience Comments portion, on Agenda Items Only, will be held at the beginning of the meeting. The Audience Comments portion of the agenda, on General Items, will be held at the end of the meeting. During these portions of the agenda, audience members may make comments on matters that concern the District (CDD) and will be limited to a total of three (3) minutes to make their comments.
Pursuant to provisions of the Americans with Disabilities Act, any person requiring special accommodations to participate in this meeting/hearing/workshop is asked to advise the District Office at least forty-eight (48) hours before the meeting/hearing/workshop by contacting the District Manager at (239) 936-0913. If you are hearing or speech impaired, please contact the Florida Relay Service by dialing 7-1- 1, or 1-800-955-8771 (TTY)
1-800-955-8770 (Voice), who can aid you in contacting the District Office.

A person who decides to appeal any decision made at the meeting/hearing/workshop with respect to any matter considered at the meeting/hearing/workshop is advised that person will need a record of the proceedings and that accordingly, the person may need to ensure that a verbatim record of the proceedings is made including the testimony and evidence upon which the appeal is to be based.

HERITAGE LANDING COMMUNITY DEVELOPMENT DISTRICT
District Office · St. Augustine, Florida · (904) 436-6270
Mailing Address · 3434 Colwell Avenue, Suite 200, Tampa, Florida 33614 www.heritagelandingcdd.org

Board of Supervisors	April 4, 2024
Heritage Landing Community Development District
AGENDA

Dear Board Members:

The regular meeting of the Board of Supervisors of the Heritage Landing Community Development District will be held on April 11, 2024 at 1:00 p.m. at the Heritage Landing Amenity Center, located at 370 Heritage Landing Parkway, St. Augustine, Florida 32092. The following is the agenda for the meeting:

CALL TO ORDER/ROLL CALL
AUDIENCE COMMENTS ON AGENDA ITEMS
Consent Agenda
Consideration of the Minutes of the Board of Supervisors’
Meeting held on March 14, 2024	Tab 1
Ratification of the Operation and Maintenance Expenditures
for February 2024	Tab 2
STAFF REPORTS - PART A
District Engineer
Consideration of 2024 Annual Engineer’s Report Proposal (under separate cover)
Landscape and Maintenance	Tab 3
BUSINESS ITEMS
Review of Amenity Suspension
Review of Pickleball Policies	Tab 4
STAFF REPORTS - PART B
District Counsel
Amenity Center and Field Maintenance
Amenity Manager Report	Tab 5
Field Manager Report	Tab 6
Update on Amenity Pool Shrub Removal Pricing	Tab 7
Update on Pavers at Amenity Center Pricing
Charles Aquatics Pond & Fountain Reports	Tab 8
District Manager
AUDIENCE COMMENTS AND SUPERVISOR REQUESTS
ADJOURNMENT
I look forward to seeing you at the meeting. In the meantime, if you have any questions, please do not hesitate to contact me at (904) 436-6270.
Very truly yours, Melissa Dobbins Melissa Dobbins,

Tab 1

1	MINUTES OF MEETING
2
Each person who decides to appeal any decision made by the Board with respect to
any matter considered at the meeting is advised that the person may need to ensure
that a verbatim record of the proceedings is made, including the testimony and evidence
upon which such appeal is to be based.
7
8	HERITAGE LANDING
9	COMMUNITY DEVELOPMENT DISTRICT
10
The regular meeting of the Heritage Landing Community Development District was held
on March 14, 2024, at 1:00 p.m. at the Heritage Landing Amenity Center, located at 370
Heritage Landing Parkway, St. Augustine, Florida 32092.
14
15	Present and constituting a quorum:
16
Michael Taylor	Board Supervisor, Chairman
Kevin Austin	Board Supervisor, Vice Chairman
Robert Och	Board Supervisor, Assistant Secretary
Achara Tarfa	Board Supervisor, Assistant Secretary
Christine Mallatt	Board Supervisor, Assistant Secretary
22
23	Also present were:
24
Melissa Dobbins	District Manager, Rizzetta & Company, Inc.
Wes Haber	District Counsel, Kutak Rock LLC (teleconference)
Alex Acree	District Engineer, Matthews Design
Jay King	Vice President, Vesta Property Services
Lourens Erasmus	General Manager, Vesta Property Services
Todd Myhill	Amenity Manager, Vesta Property Services
Juwaan Dupree	BrightView Landscape
Steve McAvoy	BrightView Landscape
33
34	Public present.
35
36	FIRST ORDER OF BUSINESS	Call to Order
37
38	Mr. Taylor called the meeting to order at 1:00 p.m. and read the roll call.
39
40	SECOND ORDER OF BUSINESS	Public Comments
41
42	No comments.
43
44	THIRD ORDER OF BUSINESS	Consent Items
45
46	1.) Consideration of the Minutes of the Board of Supervisors’
47	Meeting held February 8, 2024
48
49	2.) Ratification of the Operation and Maintenance Expenditures
50	for January 2024

51

On a motion by Mr. Taylor, seconded by Ms. Mallatt, with all in favor, the Board approved the minutes of the Meeting held February 8, 2024, and ratified the Operation and Maintenance Expenditures for January 2024, in the amount of $97,658.26, for the Heritage Landing Community Development District.

52

53
54	FOURTH ORDER OF BUSINESS	STAFF REPORTS - PART A
55
56	A.	District Engineer
57
Mr. Acree discussed matters with the Board regarding the drainage concerns adjacent to
Ashley Oaks community. The Board authorized the Chairman to approve a work
authorization for the District Engineer to survey the drainage easement at a not-to-exceed
amount of $3,000.00.

On a motion by Mr. Austin, seconded by Mr. Och, with all in favor, the Board authorized the Chairman to approve a work authorization for the District Engineer to survey the drainage easement at a not-to-exceed amount of $3,000.00, for the Heritage Landing Community Development District.

62

63
Ms. Dobbins updated the District Engineer that an annual report is required for this
district by the Trustee, due no later than July 1st. She will need a proposal for this to be
performed for the Board to review and will send Mr. Acree last year’s report as a
reference.
68
Mr. Och requested that the District Engineer review Mr. Erasmus’ project list to perhaps
help prioritize which would then help the Board during their budget workshop.
71
72	B.	Landscape and Maintenance
73
Mr. McAvoy reviewed his report and updated the Board that he will now be the account
manager for this district. The Board reviewed concerns with continuity and outstanding
items that Brightview should be monitoring and/or resolving.
77
Mr. Och requested that Brightview work with Charles Aquatics to treat the Cogon Grass.
Mr. Taylor requested that when the annual mulch is installed that new enhanced areas be
installed at that time to save the district from the additional expense. The Board reviewed
Brightview’s promise from a year ago, to install Bahia sod along the Preserve off Silver
Glen, after the district installed a well. Mr. McAvoy will review that area but also will
provide the board the cost difference to install St. Augustine sod to consider.
84
Mr. Och requested Brightview provide design ideas for the roundabout circle to open the
center area up.
87
88	Mr. Dupree, Irrigation Tech, reviewed current issues due to age along with wear and tear
89	to the system and recommended additional funding in future budgets to maintain and
90	repair the system as needed.
91

92		
93	FIFTH ORDER OF BUSINESS	Consideration of Pool Enhancement	
94		Proposals	
95			
On a motion by Ms. Mallatt, seconded by Mr. Taylor, with all in favor, the Board approved Brightview’s pool enhancement proposal, in the amount of $2,031.48, to remove shrubs and cap irrigation as needed, for the Heritage Landing Community Development District.	
96
97	SIXTH ORDER OF BUSINESS	Consideration of Swim Team Proposal

On a motion by Ms. Mallatt, seconded by Mr. Och, by majority vote, Mr. Austin opposed, the Board approved the Hammerhead Swim Team Agreement subject to adding a 10% Revenue Sharing requirement and keeping one lap lane open at all times during practices for residents to use, for the Heritage Landing Community Development District.

98

99
100	The Board also authorized staff to manage any overlap date concerns that best suits
101	the needs of the district.
102
103	*The Board moved to agenda item 5D.
104
105	SEVENTH ORDER OF BUSINESS	Consideration of Picnic Pavers
106	Proposal
107
On a motion by Mr. Taylor, seconded by Mr. Och, with all in favor, the Board approved Vesta to have their maintenance subcontractor install pavers at a not-to-exceed amount of
$1,500.00, for the Heritage Landing Community Development District.
108
109	*The Board moved back to agenda item 5C.
110
111	EIGHTH ORDER OF BUSINESS	Consideration of Pool Deck Concrete
112	Proposal
113
114	The Board took no further action on the AllWeather’s proposal behind Tab 5, but request
115	for Vesta to review further to see if their maintenance subcontractor can rent equipment to
116	handle this repair.
117
118	*The Board moved to agenda item 6B(1)(ii).
119
120	NINTH ORDER OF BUSINESS	Staff Reports – Part B
121
122	B.	Amenity Center and Field Maintenance
123	ii.	Harold Hardy Summer Tennis Camp

On a motion by Mr. Taylor, seconded by Ms. Mallatt, with all in favor, the Board approved the 2024 Harold Hardy Summer Tennis Camp, for the Heritage Landing Community Development District.

124

125
126

127	TENTH ORDER OF BUSINESS	Consideration of Sidewalk Repair Proposal

On a motion by Mr. Austin, seconded by Mr. Taylor, with all in favor, the Board approved AllWeather’s sidewalk repair proposal, in the amount of $2,160.00, for the Heritage Landing Community Development District.

128

129
130	ELEVENTH ORDER OF BUSINESS	Staff Reports – Part B
131
132	A. District Counsel
133
134	Mr. Haber provided reminder regarding ethics training and that all state forms Board Members
135	individually complete will now be submitted electronically to the state.
136
137	B.  Amenity Center and Field Maintenance
138
139	1.) Amenity Manager Report
140
141	Mr. Erasmus reviewed current programs that could not meet the new insurance
142	requirements. Discussion ensued and the Board approved to allow these programs
143	finish their program through May.
144
145	i.	Program Tables at Spring Fling
146
147	No Board action.
148
149	2.) Field Manager Report
150
151	Mr. Erasmus updated the Board that there has been no further update from the HOA
152	regarding the installation of bike racks. Also, the pickleball court resurfacing will start
153	April 10th.
154
155	3.) Charles Aquatics Report
156
157	C. District Manager
158
Ms. Dobbins reviewed setting a budget workshop with the Board. The Board set the
budget workshop for April 15th at 1pm at the amenity center.
161
TWELFTH ORDER OF BUSINESS	Supervisor Requests and Audience
Comments
Supervisors:
165
166	Mr. Och stated there is a known DJ that does events, who is willing to do a free event for
167	the community and could set up at the movie screen area. The Board recommended that
168	staff review further with the vendor directly.
169
170	Audience:
171
172	Audience member requested that the Board adopt Pickleball policies soon, so they are

173	ready once the court is finished.		
174			
175	THIRTEENTH ORDER OF BUSINESS	Adjournment	
176			
On a motion by Mr. Taylor, seconded by Mr. Och, with all in favor, the Board adjourned the meeting at 3:26 p.m., for the Heritage Landing Community Development District.	
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220		
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224	 		 		
225	Secretary/Assistant Secretary	Chairman/Vice Chairman	
226			
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228			

Tab 2

HERITAGE LANDING COMMUNITY DEVELOPMENT DISTRICT

DISTRICT OFFICE · ST. AUGUSTINE, FLORIDA 32084
Mailing Address · 3434 Colwell Avenue, Suite 200 · Tampa, Florida 33614 Www.HeritageLandingCdd.Org

Operation and Maintenance Expenditures
February 2024 Presented For Board Approval

Attached please find the check register listing the Operation and Maintenance expenditures paid from February 1, 2024 through February 29, 2024. This does not include expenditures previously approved by the Board.

The total items being presented:    $158,658.24

Approval of Expenditures:

	 Chairperson

	 Vice Chairperson

	 Assistant Secretary

Paid Operation & Maintenance Expenditures	
February 1, 2024 Through February 29, 2024	

Vendor Name	
Check Number	
Invoice Number	
Invoice Description	
I nvoice Amount	

All Weather Contractors, Inc.	
100536	
172882	
Pavers Job #2468S 01/24	
$	1,690.00	
BrightView Landscape Services, Inc.	100533	8769559	Landscape Maintenance 02/24	$	21,424.00	
BrightView Landscape Services, Inc.	100542	8779567	Install Project New Well into Existing	$	1,769.40	
			Mainline 01/24		
BrightView Landscape Services, Inc.	100556	8795246	Failed Valve Replacement at Entrance	$	982.80	
			02/24		
BrightView Landscape Services, Inc.	100555	8795250	WGV PM Repairs 02/24	$	2,767.58	
BrightView Landscape Services, Inc.	100557	8795251	Mainline and Valve Replacement on Silver	$	982.80	
			Glenn 02/24		
BrightView Landscape Services, Inc.	100558	8795428	Silver Glenn Roundabout Enhancement	$	1,231.20	
			02/24		
Charles Aquatics, Inc.	100548	49953	Pond Maintenance 01/24	$	100.00	
Charles Aquatics, Inc.	100551	50041	Pond Maintenance 02/24	$	975.00	
Christine Mallatt	100537	CM020824	Board of Supervisors Meeting 02/08/24	$	200.00	
COMCAST	ACH	8495 74 140 0429787	Internet Services 01/24	$	429.55	
		01/24 Autopay			
Commercial Fitness Products, Inc.	100534	CC01162	Preventative Fitness Equipment	$	225.00	
			Maintenance 01/24		
Commercial Fitness Products, Inc.	100552	F01032402M-B	Gym Equipment Remaining Balance 02/24	$	1,753.89	
CX3, Inc. dba Sundancer Sign	100554	4692	40% Deposit - Street Sign Project 02/24	$	34,529.95	
Graphics					
England, Thims & Miller, Inc.	100549	211846	Engineering Services 12/23	$	1,875.00	

Paid Operation & Maintenance Expenditures
February 1, 2024 Through February 29, 2024

Vendor Name	Check Number	Invoice Number	Invoice Description	I nvoice Amount	

Florida Department of Revenue	
ACH	
65-8015563124-2 Sales	
65-8015563124-2 Sales & Use Tax 01/24	
$	188.18	
		& Use Tax 01/24			
Florida Power & Light Company	ACH	87098-35048 01/24	Electric Services 01/24	$	4,441.54	
		Autopay			
Florida Power & Light Company	ACH	Monthly Summary 01/24	Electric Services 01/24	$	5,369.12	
		Autopay 475			
Gannett Florida LocaliQ	100535	6199146	Account #968025 Legal Advertising 01/24	$	82.96	
Hardwick Fence, LLC	100543	154466	Pump Station Fence Completion 02/24	$	1,605.00	
Kutak Rock, LLP	100538	3351100	Legal Services 12/23	$	1,957.00	
Leslie Achara McNair-Tarfa	100539	AT020824	Board of Supervisors Meeting 02/08/24	$	200.00	
Matthews Design Group LLC	100544	190548	Engineering Services 01/24	$	817.50	
Michael C. Taylor	100540	MT020824	Board of Supervisors Meeting 02/08/24	$	200.00	
Northeast Quality Services LLC	100553	33821	Janitorial Services 02/24	$	700.00	
Partridge Well Drilling Company, Inc. 100531	125292	Balance Contract #44623 Site 68554 Well	$	9,697.81	
			Drilling 01/24		
Partridge Well Drilling Company, Inc. 100532	126674B	Balance Contract #45396 Site 37109	$	16,250.00	
			Irrigation Pump 1/24		
Rizzetta & Company, Inc.	100530	INV0000087085	District Management Fees 02/24	$	5,900.00	
Robert Och	100541	RO020824	Board of Supervisors Meeting 02/08/24	$	200.00	
Smith Electrical, Inc.	100545	31252	Install 3-Phase Surge Protector / 3-Phase	$	4,774.36	
			100A Breaker 01/24		
St Johns Utility Department	ACH	503699-115198 01/24	Water Services 01/24	$	687.25	
		Autopay			

Heritage Landing Community Development District	
Paid Operation & Maintenance Expenditures	
February 1, 2024 Through February 29, 2024	

Vendor Name	
Check Number	
Invoice Number	
Invoice Description	
I nvoice Amount	

St Johns Utility Department	
ACH	
533275-126033 01/24	
Water Services 01/24	
$	67.13	
		Autopay				
Turner Pest Control, LLC	100546	618591189	Pest Control Services 01/24	$	131.16	
Vesta Property Services, Inc.	100547	417088	Management Services 01/24	$	33,395.92	
VGlobal Tech	100550	5853	ADA Website Maintenance 02/24	$	250.00	
Waste Management Inc. of Florida	ACH	0038997-4032-2 Autopay	Waste Disposal Service 02/24	$	447.14	
Wayne Automatic Fire Sprinklers,	100560	1105819	Annual Fire Alarm Monitoring 03/01/24-	$	360.00 	
Inc.			02/28/25			

Report Total				
 $		
158,658.24	

Tab 3

Quality Site Assessment
Prepared for: Heritage Landing @ WGV

General Information

DATE:	Tuesday, Apr 02, 2024	
NEXT QSA DATE:	Wednesday, May 15, 2024	
CLIENT ATTENDEES:	Lourens Erasmus, Melissa Dobbins, Joe Durkin BV Connect, Kelly Mailhot	
BRIGHTVIEW ATTENDEES:	Steve McAvoy	

Customer Focus Areas

Turf health, Annuals, Weed control, Plant Health, Athletic Field

1 / 8

 1 

Turf color appears to be a little off. I have reached out to our vendor and will follow up with a plan of action.

 2 

Patio Ligustrum’s by court areas are well groomed. We will be applying growth regulator in the coming weeks.

 3 

With the growing season approaching, we will be hand pulling and spraying for weed control inside pool area weekly

 4 

Trimming is being completed on a weekly rotation

 4 

 3 

 2 

Maintenance Items

 1 

2 / 8

 5 

We continue to battle vine issues along Heritage Landing Parkway. We will continue to remove on a weekly rotation, but are also looking into trying to find an over the top selective to help contain. We will follow up with our findings.

 6 

We continue to cycle through the property to spray an over the top selective in jasmine bed areas to help manage we control

 7 

An over the top selective is scheduled to be applied in ornamental grass beds this week while on site. We will follow up with our progress.

 8 

Beds on Silver Glen are scheduled to be treated for weed control this week while on site

 8 

 7 

 6 

Maintenance Items

 5 

3 / 8

 9 

Blue Daze are starting to push out new color and should bounce back well from cold damage

10

Hard and soft surfaces will be edged on a weekly rotation during the growing season

11

We are treating fire ant mounds as needed throughout site. This is an ongoing process.

11

10

Maintenance Items

 9 

4 / 8

 1 

Quotes have been submitted for plant removal to the north end of pool area

 2 

Entrance accident area - quote was submitted immediately after accident. We can submit a revised quote once ready to repair.

 3 

Cogan grass is scheduled to be retreated this week while on site.
We will also need to elevate palm trees and push back wood lines in some areas to be able to eradicate.

 4 

Turf application has been scheduled to treat turf weeds in Bahia areas on Silver Glen. We are also working up a price to remove the bahia turf and replace with St Augustine turf.

 4 

 3 

 2 

Recommendations for Property Enhancements

 1 

5 / 8

Recommendations for Property Enhancements

 5 

 5 

We are currently working on a quote for Enhancement at roundabout. We will follow up once completed.

6 / 8

Notes to Owner / Client

 1 	 2 		
		 1 	There looks to be a few rotors that needs to be	
			adjusted on soccer field. I	
			will follow up with	
			Irrigation manager.	
		 2 	Plant material behind gym has been removed	
		
 3 	
Enhancement Team was brought to Site to repair,	
			annual bed damaged by	
 3 	 4 		accident at entrance. This was done at no charge.	
		 4 	1951 River lagoon, has some low hanging	
			Spanish moss at oak tree	
			in common area along	
			lake. This moss is not	
			harmful, and will not	
			contribute to the decline	
			of tree unless there is an	
			extreme amount of moss	
			blocking sunlight to	
			leaves. We can however	
			remove any low hanging	
			moss within our reach if	
			requested.	

7 / 8

Completed Items

 1 

 2 

 1 

Spring annuals have been installed and are full of color

 2 

Pond banks, outside of pool area have been treated for weed control

8 / 8

Tab 4

TENNIS/PICKLEBALL FACILITY POLICIES
All Patrons and guests using the Tennis/Pickleball Facility are expected to conduct themselves in a responsible, courteous and safe manner in compliance with all policies and rules of the Heritage Landing Community Development District governing the amenity facilities. Disregard or violation of the District’s policies and rules and misuse or destruction of Tennis/Pickleball Facility equipment may result in the suspension or termination of Tennis/Pickleball Facility privileges. Guests may use the Tennis/Pickleball Facility if accompanied by an adult Patron.
Please note that the Tennis/Pickleball Facility is an unattended facility and persons using the facility do so at their own risk. Persons interested in using the Tennis/Pickleball Facility are encouraged to consult with a physician prior to using the facility.
Hours: The Camp Heritage Tennis/Pickleball Facility is available for use by Patrons during normal operating hours which are posted. Courts in this facility may not be rented, however they can be reserved by Patrons for use.
Emergencies: All emergencies and injuries must be reported to the VESTA staff as well as the District Manager at 904-436-6270.
Proper Attire: Proper tennis shoes and attire is required at all times while on the courts. No cutoffs, swimsuits, jean, or tank tops. No black soled shoes.
Reservations: Patrons may reserve a tennis/pickleball court by contacting the VESTA staff. Reservations may be made up to a week in advance for a period of up to two (2) hours. Only one (1) reservation may be held by a Patron at any given time. If the Patron is twenty (20) minutes late for their reservation, the reservation shall be forfeited. When not the subject of a reservation, the tennis/pickleball courts are available on a first come, first serve basis. It is recommended that persons desiring to use the tennis/pickleball courts check with the VESTA staff to verify availability. Use of a tennis/pickleball court is limited to one (1) hour when others are waiting unless the court being used pursuant to a reservation discussed above.
General Policies:
Proper tennis/pickleball etiquette shall be adhered to at all times. The use of profanity or disruptive behavior is prohibited.
Persons using the Tennis/Pickleball Facility must supply their own equipment (rackets, balls, etc.).
The Tennis/Pickleball Facility is for the play of tennis/pickleball only. Pets, roller blades, bikes, skates, skateboards, and scooters are prohibited from the tennis/pickleball facility.
Beverages are permitted at the Tennis/Pickleball Facility if contained in non-breakable containers with screw top or sealed lids. No glass containers are permitted on the tennis/pickleball courts. Alcoholic beverages are not permitted on tennis/pickleball courts.

Lights at the Tennis/Pickleball Facility must be turned off after use.
Children under the age of ten (10) are not allowed to use the Tennis/Pickleball Facility unless accompanied by an adult Patron. All other minors must have a Photo ID.

Discussion Item: Pickleball Policies and Procedures Date: 4/2/2024
Background: With the growing popularity of pickleball, we are looking into methods of pickleball court reserva�ons to best accommodate residen�al use of the pickleball courts. Currently residents make a court reserva�on by calling the amenity center and booking via a phone call.
Policy Change Sugges�ons:
Reservations: Patrons may reserve the Pickleball Courts by utilizing the online reservation system. The names of all Patrons and Guests shall appear on the reservation.
Courts are available at fixed 2-hour intervals throughout the day except during the open court time blocks. Reservations may be made up to 48 hours in advance for up to one (1) time slot. Patrons of the same group may reserve one (1) court per day. If the Patron is twenty (20) minutes late for their reservation, the reservation shall be forfeited. Each household may reserve the pickleball courts a maximum of two (2) times per week.

When not reserved, the Pickleball Courts are available on a first come, first serve basis. It is recommended that persons wanting to use the Pickleball Courts check the online reservation system or with the Amenity Facility attendant to verify availability. Use of a Pickleball Court is limited to one (1) court when others are waiting unless the Pickleball Court being used pursuant to a reservation discussed above.
Cancellations: Patrons must cancel their reservation through their online reservation account or let the Amenity Center attendant know if they are not able to utilize the court for their reserved time slot. Any more than three (3) no call no shows per resident may result in a suspension of reservation privileges per Board discretion.

Points of Discussion:
-Guest policy outside of the facility
-Recreational residential use (tournament/leagues)
-Open court time blocks

Online Reservation System:

https://www.supersaas.com/schedule/Heritage_Landing/Pickleball_Court_Reservation

Tab 5

Date of Report: April 2, 2024	Todd Myhill, Amenity Manager
Completed Events—No Board Action Required
Perfect weather brought a great turnout for the Spring Fling. A bit too chilly for the beach but perfect for strolling the amenity center with the whole family. With five different age groups for our egg hunts, we had over 300 children participate and likely about 600 peo-

ple for the day. The Easter Bunny got involved in the tug of war, and we had a classic hula hoop finale between a 9-year-old and a 16-year-old.

Facility Information—No Board Action Required
1,725 residents and guests visited the pool facility during Spring Break. Lifeguards were fully staffed on weekends and staffed the slide and recreational pool on weekdays, with no incidents.
Sports and Arts Spring Break camp was well attended with 30 campers. Sports and Arts provid- ed the District a check for $936.11.

Spring Soccer is underway. 203 resident minors have signed up for the league representing 25
teams.
Basketball will begin on April 24 and will only involve two Wednesdays, May 22 and May 29.
The next events will be Juneteenth on Wednesday, June 19; and 4th of July, which falls on a Thursday this year. For Juneteenth last year we decorated the gated pool facility with patriotic colors and had two food trucks and would like to do the same this year. We could also provide a DJ for $495.

Tab 6

Heritage Landing CDD Meeting April 11, 2024
Field Operations Manager Report
Date of report: 4/2/2024

Entrance Accident:
A vehicle drove thru our entrance flower and shrub bed. It narrowly missed the large FPL post and then squeezed between our entrance monument and light post. It was reported to the SJSO with a repair estimate in case there was anyone identified.

 
Pictures of trucks involved were handed over to SJSO but no identification has been made yet.
Gym patio shrubs:
Shrubs were removed.

Amenity Center Gutter:
The old collector box completely rusted out and was replacing with a new unit and new down spout.

RV Lot Gate:

Problem identified and repairs were made.

2 of our heaters had compressors go out and TXV valves. AquaCal made the repairs; some of the parts were under warranty but not the labor.

Sidewalk Replacement:

Concrete broken up and new pavers installed.

Steamboat Irrigation Break:
Large main line broke at a T-junction and then kicked out the rest of the pipe another 2-3 inches.

   
Someone had a paint party at the picnic tables; it took hard scrubbing to get the majority of the paint off. We don’t mind events like this except if the CDD’s property is left in this condition for other residents to see.
Picnic Pavers

The plumbing was fixed, paver base reinstalled and tamped down and pavers reinstalled. We were able to use a capable Vesta staff member to perform this task.

Last month the board gave us a not to exceed $1500 to repair the pavers at the picnic pavilion. Once that was complete we had some hours left and our Vesta staff member completed or started several other small projects. This is a showcase of what we can accomplish when we have additional capable staff around.

Doors being prepped for paint

Water fountain repaired

Repairs to baseball outfield fence

Washing down pollen regularly

Diiging trenches to get water off the sidewalks
Racoon Removed:
As some of you know we had a Racoon that used our lap pool as his personal restroom and feasting on the food left in the trashcans. Unfortunatly he was becoming to comforatble around people and wouldn’t move away. We had him trapped and removed by a professional trapping company.

Lourens Erasmus
General Manager

370 Heritage Landing Pkwy Saint Augustine, FL 32092

Tab 7

Proposal for Extra Work at Heritage Landing @ WGV

Property Name	Heritage Landing @ WGV	Contact	Lourens Erasmus Property Address	370 Heritage Landing Pkwy	To	Heritage Landing CDD
St Augustine, FL 32092	Billing Address	c/o Rizzetta and Company Inc 370
Heritage Landing Pkwy St Augustine, FL 32092

Project Name	Heritage- North side of pool area plant removal Project Description	enhancement
Scope of Work

May require irrigation repair for accidental damages. Would be time and materials only if needed

QTY	UoM/Size	Material/Description	Total

Plant removal north side of pool section 1	$1,600.56

1.00	
LUMP SUM	Mobilization and labor to remove plant material and mulch inside pool area indicated on attached map rough grade	
		area and haul away debris. Dump fee included	
Section 2		$1,539.00	

1.00	
LUMP SUM	Mobilization and labor to remove plant material and mulch inside pool area indicated on attached map rough grade	
		area and haul away debris. Dump fee included	

For internal use only			
SO#	8366394		
JOB#	460802023			
Service Line	130	Total Price	$3,139.56	
THIS IS NOT AN INVOICE
This proposal is valid for thirty (30) days unless otherwise approved by Contractor's Senior Vice President
5811 County Rd 305, Elkton, FL 32033 ph. fax

TERMS & CONDITIONS

The Contractor shall recognize and perform in accordance l.Nith written terms, written specifications and drawings only contained or referred to herein. All materials shall conform to bid specifications.

Work Force: Contractor shall designate a qualified representative with experience in landscape rraintenance/construction upgrades or when applicable in tree management. The workforce shall be competent and qualified, and shall be legally authorized to work in the U.S.

License and Permits: Contractor shall maintain a Landscape Contractor's license, if required by State or local law, and 'Nill corrply with all other license requirements of the City, State and Federal Governments, as we 11 as all other requirements of law. Unless otherwise agreed UJX>n by the parties or prohibited by law, Customer shall be required to obtain all necessary and required permits to allow the conmencement of the Services on the property.

Taxes: Contractor agrees to pay all applicable taxes, including sales or General Excise Tax (GET), where applicable.

	Insurance: Contractor agrees to provide General Liability Insurance, Automotive Liability Insurance, Worker's Corrpensation Insurance, and any other insurance required by law or Customer, as specified in writing prior to commencement of work. If not specified, Contractor will furnish insurance with $1,000.(IDlimit of liability.

Liability: Contractor shall not be liable for any damage that occurs from Acts of God defined as extreme weather conditions, fire, earthquake, etc. and rules, regulations or restrictions irrposed by artf government or governmental agency, national or regional errergency, epidemic, pandemic, health related outbreak or other medical events not caused by one or other delays or failure of perforrrance beyond the corrrnercially reasonable control of either party. Under these circumstan:::es, Contractor shall have the right to renegotiate the terms and prices of this Contract within sixty (60) days.

	Any illegal trespass, claims and/or damages resulting from 'NOrk requested that is rot on property owned by Customer or not under Customer rranagement and control shall be the sole responsibility of the Customer.

Subcontractors: Contractor reserves the right to hire qualified subcontractors to perform specialized functions or work requiring specialized equipment.
	Additional Services: Arry additional work not shown in the above specifications involving extra costs will be executed only upon signed written orders, and will become an extra charge over and atx:,ve the estimate.

	Cancellation: Notice of Cancellation of work rrust be received in writing before the crew is dispatched to their location or Customer will be liable for a minimum travel charge of $150.00 and billed to Customer

The following sections shall apply where Contractor provides Customer with tree care services:
Tree & Stusrp Rem:,val: Trees removed will be cut as close to the ground as possible based on conditions to or next to the bottom of the tree trunk. Additional charges will be levied for unseen hazards such as, but not lirrited to concrete brick filled trunks, metal rods, etc. If requested mechanical grinding of visible tree stump will be done to a defined width and depth below ground level at an additional charge to the Customer. Defined backfill and landscape material may be specified. Cl.Storrer shall be responsible for contacting the appropriate underground utility locator company to locate and mark underground utility lines prior to start of work Contractor is not responsible darrage done to underground utilities su::h as bl.A: not limited to, cables, wires, pipes, and irrigation parts. Contractor 'MIi repair damaged irrigation lines at the Customer's expense.

Waiver of Liability: Requests for crown thinning in excess of twenty-five percent (25%) or work not in accordance with ISA (international Society of Arboricultural) standards will require a signed waiver of liability.

Acceptance of this Contract
By executing this document Customer agrees to the formation of a binding contract and to the terms and conditions set forth herein. Custorrer represents that Contractor is authorized to perform the 'NOrk stated on the face of this Contract. If payment has not been received by Contractor per payment terms hereunder, Contractor shall be entitled to all costs of collection, including reasonable attorneys' fees and it shall be relieved of any obligation to continue performance under this or artf other Contract with Custorrer. Interest at a per annum rate of 1.5% per month (18% per year), or the highest rate permitted t>f law, rray be charged on unpaid balance 15 days after billing.

NOTICE: FAILURE TO MAKE PAYMENT WHEN DUE FOR COMPLETED WORK ON CONSTRUCTION JOBS, MAY RESULT IN A MECHANIC'S LIEN ON THE TITLE TO YOUR
ffiOPERTY

Customer

	Access to Jobsite: Customer shall provide all utilities to perform the work Customer shall furnish access to all parts of jobsite where Contractor is to pertorm work as required by the Contract or other functions re I ate d thereto, during normal business hours and other reasonable periods of time. Contractor will pertorm the work as reasonably practical after the Customer makes the site available for performance of the work.

Payment Terms: Upon signing this Agreement, Customer shall pay Contractor 50% of the Proposed Price and the remaining balance shall be paid by Customer to Contractor upon completion of the project unless otherwise, agreed to in writing.

Signature

Lourens Erasmus
Printed Name

Title

Date

Property Manager

March 20, 2024

Termination: This Work Order rrey be terminated by the either party with or without cause, upon seven (7) workdays advance written notice. Customer will be required to pay for all materials purchased and work corrplete to the date of termination and reasonable charges incurred in dennbilizing.

Assignment: The Customer and the Contractor respectively, bind themselves, their

BrightView Landscape Services, Inc. "Contractor"
Account Manager
Signature	Title

partners, successors, assignees and legal represertative to the other party 'Nith respect to all covenants of this Agreement. Neither the Customer nor the Contractor shall assign or transfer any interest in this Agreement without the written consent of the other provided, however, that consent shall not be required to assign this Agreement to any corrpany INhich controls, is controlled by, or is under corrmon control with Contractor or in connection with assignment to an affiliate or pursuant to a merger, sale of all or substantially all of its assets or equity securities, consolidation, change of control or

Steve McAvoy
Printed Name

Date

March 20, 2024

corporate reorganization

Disclaimer: This proposal was estimated and priced based upon a site visit and visual inspection from ground level using ordinary means, at or about the time this proposal was prepared The price quoted in this proposal f o r the work described, is the result of that ground level visual inspection and therefore our corrpany will not be liable for any additional costs or damages for additional work not described herein, or liable for any incidents/accidents resulting from conditions, that were not ascertainable by said ground lever visual inspection Dy ordinary means at the time said inspection was pertormed. Contractor cannot be held responsible for unknown or otherwise h id den defects. Any corrective work proposed herein cannot guarantee exact results Professional engineering, architectural, and/or landscape design services ("Design Services'j are not included in this Agreement and shall not be provided by the Contractor. Any design defects in the Contract Documents are the sole responsibility of the Customer. If the Customer must engage a licensed engineer, architect. and/or landscape design professional, any costs concerning these Design Services are to be paid by the Custorrer directty to the designer in'-'Olved.

Job#: SO#:

460802023
8366394

Proposed Price: $3, 139.56

Tab 8

	6869 Phillips Pkwy Dr. South Jacksonville Fl 32256	 Fax: 904-807-9158	Phone: 904-997-0044
Service Report

Date: March 27, 2024	Biologists: Jim Charles	
	Bill Fuller	
Client: Heritage Landing CDD		
Waterways: Thirteen Ponds		
Comments: Calm, 68° F , rain in forecast.	
Pond 1: Pond was in good condition. The water level is good. Minor spatterdock noted. On schedule to be treated early next month.

Pond 2: Pond was in good condition. The water level is normal. Fountain running.

Pond 3: Pond was in really good condition. The water level is good.

Pond 4: Pond was in good condition. Both fountains are running. Pond dye still evident.

Pond 5: Pond was in good condition. The water level is normal. Spatterdock treatment last month was effective.

Pond 6: Pond was in fair to good condition. The water level is normal. Grass carp continue to work on the spike rush.

Pond 7: Pond was in good condition. The water level is good. Spatterdock on schedule for treatment here also.

Pond 8: Pond was in good condition. The water level is normal. Fountain running.

Pond 9: Pond was in good condition. The water level is good.

Pond 10: Pond was in overall good condition. The water level is good. Perimeter treatment last month had good results.

Pond 11: Pond was in good condition. The water level is normal.

Pond 12: Pond was in good condition. The water level is normal.

Pond 13: Pond was in good condition. The water level is normal.

Jim Charles

	6869 Phillips Pkwy Dr. South Jacksonville Fl 32256	 Fax: 904-807-9158	Phone: 904-997-0044
Service Report
Date: March 28, 2024	Fountain Tech: Tom Hair
Client: Heritage Landing CDD
Contact: Melissa Dobbins, Todd Myhill, Lourens Erasmus
Waterways: Fifteen Ponds
General Information: Quarterly maintenance service has been performed on all 4 fountains in Ponds 2, 4 and 8. I cleaned the floats, intake screens, nozzles and the lights. Fountain lights were checked for blown bulbs. The timers, voltage, amperage, and mooring lines were checked on all fountains. Listed below is a pond by pond description of additional work if any and pictures.

Pond 2 Fountain:

Pond 4 Fountain 2:

Total Additional Materials: 0
Please contact Charles Aquatics with any questions or comments.