Heritage Landing Community Development District

Board of Supervisors’ Meeting
November 9, 2023

District Office: 2806 N. Fifth Street Unit 403
St. Augustine, FL 32084 www.heritagelandingcdd.org

HERITAGE LANDING COMMUNITY DEVELOPMENT DISTRICT

Camp Heritage Amenity Center
370 Heritage Landing Parkway, St. Augustine, FL 32092 www.heritagelandingcdd.org

Board of Supervisors	Michael Taylor
Kevin Austin	Chairman
Vice Chairman	
	Robert Och Achara Tarfa Christine Mallatt	Assistant Secretary Assistant Secretary Assistant Secretary	
District Manager	Melissa Dobbins	Rizzetta & Company, Inc.	
District Counsel	Wes Haber	Kutak Rock LLP	
District Engineer	Scott Lockwood	England-Thims & Miller, Inc	

All cellular phones must be placed on mute while in the meeting room.

The Audience Comments portion, on Agenda Items Only, will be held at the beginning of the meeting. The Audience Comments portion of the agenda, on General Items, will be held at the end of the meeting. During these portions of the agenda, audience members may make comments on matters that concern the District (CDD) and will be limited to a total of three (3) minutes to make their comments.

Pursuant to provisions of the Americans with Disabilities Act, any person requiring special accommodations to participate in this meeting/hearing/workshop is asked to advise the District Office at least forty-eight (48) hours before the meeting/hearing/workshop by contacting the District Manager at (239) 936-0913. If you are hearing or speech impaired, please contact the Florida Relay Service by dialing 7-1- 1, or 1-800-955-8771 (TTY)
1-800-955-8770 (Voice), who can aid you in contacting the District Office.

A person who decides to appeal any decision made at the meeting/hearing/workshop with respect to any matter considered at the meeting/hearing/workshop is advised that person will need a record of the proceedings and that accordingly, the person may need to ensure that a verbatim record of the proceedings is made including the testimony and evidence upon which the appeal is to be based.

HERITAGE LANDING COMMUNITY DEVELOPMENT DISTRICT
District Office · St. Augustine, Florida · (904) 436-6270
Mailing Address · 3434 Colwell Avenue, Suite 200, Tampa, Florida 33614 www.heritagelandingcdd.org

Board of Supervisors	November 2, 2023
Heritage Landing Community
Development District	AGENDA

Dear Board Members:
The regular meeting of the Board of Supervisors of the Heritage Landing Community Development District will be held on November 9, 2023 at 6:00 p.m. at the Heritage Landing Amenity Center, located at 370 Heritage Landing Parkway, St. Augustine, Florida 32092. The following is the agenda for this meeting:

CALL TO ORDER/ROLL CALL
AUDIENCE COMMENTS ON AGENDA ITEMS
Consent Agenda
Consideration of the Minutes of the Board of Supervisors’
Meeting held on October 12, 2023	Tab 1
Ratification of the Operation and Maintenance Expenditures
for the month of September 2023	Tab 2
Consideration of Resolution 2024-01; Amending Fiscal
Year 2023 Budget	Tab 3
STAFF REPORTS - PART A
District Engineer
Landscape and Maintenance
Consideration of BrightView Winter Rye Seed Proposal	Tab 4
BUSINESS ITEMS
Discussion Regarding Amenity Suspensions
Consideration of Poolsure Renewal Proposal	Tab 5
Discussion Regarding Survey Plans for Placement of Combo Street Signage & Color Options
STAFF REPORTS - PART B
District Counsel
Amenity Center and Field Maintenance
Amenity Manager Report	Tab 6
Hammerhead Swim Team Polar Plunge Event
Request to Use District Tennis Courts
Field Manager Report	Tab 7
Discussion Regarding Dock & Bridge Proposal
Charles Aquatics Report	Tab 8
District Manager
AUDIENCE COMMENTS AND SUPERVISOR REQUESTS
ADJOURNMENT
I look forward to seeing you at the meeting. In the meantime, if you have any questions, please do not hesitate to contact me at (904) 436-6270.

Very truly yours, Melissa Dobbins Melissa Dobbins,

Tab 1

1	MINUTES OF MEETING
2
Each person who decides to appeal any decision made by the Board with respect to
any matter considered at the meeting is advised that the person may need to ensure
that a verbatim record of the proceedings is made, including the testimony and evidence
upon which such appeal is to be based.
7
8
9	HERITAGE LANDING
10	COMMUNITY DEVELOPMENT DISTRICT
11
The regular meeting of the Heritage Landing Community Development District was held
on Thursday, October 12, 2023 at 1:00 p.m. at the Heritage Landing Amenity Center,
located at 370 Heritage Landing Parkway, St. Augustine, Florida 32092.
15
16
17	Present and constituting a quorum:
18
Michael Taylor	Board Supervisor, Chairman (via speakerphone)
Kevin Austin	Board Supervisor, Vice Chairman
Achara Tarfa	Board Supervisor, Assistant Secretary
(via speakerphone & in person)
Christine Mallatt	Board Supervisor, Assistant Secretary
Robert Och	Board Supervisor, Assistant Secretary
25
26
27	Also present were:
28
Melissa Dobbins	District Manager, Rizzetta & Company, Inc.
Wes Haber	District Counsel, Kutak Rock LLC
(via speakerphone)
Scott Lockwood	District Engineer, England, Thims & Miller Inc.
(via speakerphone)
Jay King	Vesta Property Services
Lourens Erasmus	General Manager, Vesta Property Services
Todd Myhill	Amenity Manager, Vesta Property Services
Thomas Rustici	Brightview Landscape
Steve McAvoy	Brightview Landscape
39
40
41	Public present.
42
43  FIRST ORDER OF BUSINESS	Call to Order
44
45  Mr. Austin called the meeting to order at 1:00 p.m. and read the roll call.
46
47  SECOND ORDER OF BUSINESS	Public Comments
48
49  No comments.
50

51
52
53  THIRD ORDER OF BUSINESS	Consent Items
54
1. Consideration of the Minutes of the Board of Supervisors’
Meeting held September 14, 2023
57
2. Ratification of the Operation and Maintenance Expenditures
for August 2023.

On a motion by Ms. Mallatt, seconded by Mr. Och, with all in favor, the Board approved the minutes, of the Meeting held September 14, 2023, and ratified the Operation and Maintenance Expenditures for August 2023 in the amount of $144,602.40, for the Heritage Landing Community Development District.

60

61
62  FOURTH ORDER OF BUSINESS	Staff Reports – PART A
63
A.	District Engineer
Mr. Lockwood updated the Board he will have the street sign survey ready
for their review at the next meeting. He will also make a site visit to review
the amenity facility adjacent to the geyser for step options
68
B.	Landscape and Maintenance
Mr. Erasmus updated the Board that BrightView has been covering the cost
of reel mowing of the athletic field since June which is not included in the
scope of service per their agreement with the district. If the district wants to
continue this service the Board will review cost information at the next
meeting. The Board requested that there be a cost comparative analysis
done to review cost of possibility purchasing the equipment.
76
77
Mr. Erasmus reviewed renderings for landscape enhancements at the
Amenity Center in front of the Heritage Room and adjacent to the Amenity
Center sidewalk/restrooms.

On a motion by Ms. Tarfa, seconded by Ms. Mallatt, with all in favor, the Board selected Exhibit A (attached to these minutes) which would lay sod in front of the Amenity Center (Heritage Room), with mulch and plants along the walkway and mulch (without shrubs) along the railing, for the Heritage Landing Community Development District.

81

On a motion by Mr. Och, seconded by Ms. Tarfa, with all in favor, the Board selected Exhibit B (attached to these minutes) which would lay sod by the restroom area, put the coquina rocks in and to review the plant material next month, for the Heritage Landing Community Development District.

82

83
84	Mr. Och also requested BrightView to have Mr. Hicks reach out to him to
85	discuss the use of Rodeo treatments for the Cogon Grass.
86
87	1.	Consideration of BrightView Enhancement Proposal

88
89	After review of the proposal, under Tab 4, it was concluded that
90	BrightView will cut down the shrubs as part of their general
91	maintenance service.
92
93  FIFTH ORDER OF BUSINESS	Consideration of Amenity Sidewalk
94	Proposals
95
On a motion by Ms. Tarfa, seconded by Mr. Och, with all in favor, the Board selected AllWeather’s second option for Location #1 in the amount of $1,980.00, and the second option for Location #2 in the amount of $5,870.00, for the Heritage Landing Community Development District.
96
97  SIXTH ORDER OF BUSINESS	Updates on Street Sign and Pickleball
98	Court Projects
99
100  The Board discussed the proposals behind Tab 6.

On a motion by Ms. Tarfa, seconded by Ms. Mallatt, with all in favor, the Board approved to move forward with Court Surfaces Proposal with four pickle ball courts, and also directed staff to move forward with the color options as presented., for the Heritage Landing Community Development District.

101

102
103  Board reviewed the BrightView’s proposal to remove plants at the tennis court.

On a motion by Mr. Austin, seconded by Mr. Och, with all in favor, the Board approved the proposal in the amount of $7,398.42 and confirmed all shrubs will be removed in the red and green areas on the map presented, for the Heritage Landing Community Development District.

104

105
106 The Board tabled further discussions regarding street sign color options.
107
108  SEVENTH ORDER OF BUSINESS	Consideration of UPS Holiday POD
109
Ms. Dobbins updated the board that UPS has offered $2,000.00 this year for them to have
the holiday POD on district property. She noted that the same terms of previous year
agreements will be used for when the POD can be delivered and removed with a fee if not
picked up by a specific date.
114
On a motion by Mr. Austin, seconded by Mr. Och, with all in favor, the Board approved UPS to store their holiday POD on district property for the 2023 season, subject to same terms of their previous agreement, for a fee of $2000.00, for the Heritage Landing Community
Development District.	
115			
116	EIGHTH ORDER OF BUSINESS	Staff Reports – PART B	
117			
118	A.	District Counsel		
119	No report.		

120
B.	Amenity Center and Field Maintenance
1.	Amenity Manager Report
i. Review of Winter and Spring Sports Camps

On a motion by Mr. Och, seconded by Ms. Mallatt, with all in favor, the Board approved the Sports and Arts Winter and Spring Camps, for the Heritage Landing Community Development District.

124

125
2.	Field Manager Report
Mr. Erasmus noted that he will review the bridge repairs at the next
meeting.
129
3.	Charles Aquatics Pond Report
Mr. Erasmus reviewed the issues that can cause a fish kill in the
ponds, like the one Heritage Landing experienced recently. The
Board requested that he review the carp application process with
Charles Aquatics to make sure more carp can be installed.
135
C. District Manager
Ms. Dobbins updated the Board that the HOA donations have not been
received yet, but was told the HOA is working with their bank to get the funds
sent. The District will wait until those funds are received before entering into
any final agreements for the pickleball courts or the street signs.
141
She also updated the Board that the Vanguard (janitorial services) agreement
renewal was just received and will be renewed with the same terms and fees.
144
On a motion by Mr. Austin, seconded by Mr. Och, with all in favor, the Board approved to renew Vanguard Services for Fiscal Year 2024, for the Heritage Landing Community Development District.
145
NINTH ORDER OF BUSINESS	Supervisor Requests and Audience
Comments
148
149  Audience:
150
Audience member had a question on Vesta’s insurance coverage for the Athletic
Programs.
153
Audience Members expressed concerns regarding a Board member’s actions outside a
meeting.
156
157  Supervisors:
158
Ms. Tarfa expressed concerns and agreed with some of the audience comments
regarding a Board Members actions. She also noted how being a Board member takes
a toll on oneself and family.
162

163
164
Mr. Austin noted that false info on social media can cause more problems, especially
since the Board is restricted from being able to clarify incorrect statements or
information due to the Sunshine Laws.
168
169  TENTH ORDER OF BUSINESS	Adjournment

On a motion by Mr. Austin seconded by Mr. Och with all in favor, the Board adjourned the meeting at 3:38 p.m., for the Heritage Landing Community Development District.

170

171
172
173
174
175
176
177
178
179
180
181
182
183

Secretary/Assistant Secretary

Chairman/Vice Chairman

184
185
186
187
188
189
190

Exhibit A

Exhibit B

Tab 2

HERITAGE LANDING COMMUNITY DEVELOPMENT DISTRICT

DISTRICT OFFICE · ST. AUGUSTINE, FLORIDA 32084
Mailing Address · 3434 Colwell Avenue, Suite 200 · Tampa, Florida 33614 Www.HeritageLandingCdd.Org

Operation and Maintenance Expenditures
September 2023 Presented For Board Approval

Attached please find the check register listing the Operation and Maintenance expenditures paid from September 1, 2023 through September 30, 2023. This does not include expenditures previously approved by the Board.

The total items being presented:    $203,622.68

Approval of Expenditures:

	 Chairperson

	 Vice Chairperson

	 Assistant Secretary

Paid Operation & Maintenance Expenditures	
September 1, 2023 Through September 30, 2023	

Vendor Name	
Check Number Invoice Number	
Invoice Description	
Invoice Amount	

All Weather Contractors, Inc.	

100379	

84244	

Exterior Painting 08/23		

$	

13,700.00	
BrightView Landscape Services,							
Inc.	100377	8556238	Oak Tree Removal 08/23		$	8,645.45	
BrightView Landscape Services,							
Inc.	100397	8557957	Irrigation Repairs 08/23		$	1,681.80	
BrightView Landscape Services,							
Inc.	100398	8570868	Landscape Maintenance 09/23		$	20,800.00	
Charles Aquatics, Inc.	100399	48893	Pond Maintenance 09/23		$	975.00	
Charles Aquatics, Inc.	100400	48826	Fountain Maintenance 09/23		$	400.00	
Christine Mallatt	100387	CM091423	Board of Supervisors Meeting 09/14/23		$	200.00	
8495 74 140 0429787	
COMCAST	ACH	08/23 Autopay	Cable TV & Internet 08/23		$	426.51	
			General Liability/Prop/POL Insurance FY				
Egis Insurance Advisors, LLC	100405	19832	23/24		$	49,474.00	
England, Thims & Miller, Inc.	100401	208889	Engineering Services 07/23		$	2,025.12	
England, Thims & Miller, Inc.	100402	209909	Engineering Services 08/23		$	102.50	

Vendor Name	Check Number Invoice Number	Invoice Description	Invoice Amount

England, Thims & Miller, Inc.	100403	209404	Engineering Services 07/23	$	461.25	

Florida Department of Revenue	
100383	65-8015563124-2 Sales
& Use Tax 08/23	
65-8015563124-2 Sales & Use Tax 08/23	
$	398.31	

Florida Power & Light Company	
ACH	87098-35048 08/23
Autopay	
Electric Services 08/23	
$	4,447.04	

Florida Power & Light Company	
ACH	Monthly Summary 08//23 Autopay	
Electric Services 08/23	
$	4,049.97	
Heritage Landing CDD			Debit Card Replenishment 09/23	$	812.69	
Kevin Lee Austin	100388	KA091423	Board of Supervisors Meeting 09/14/23	$	200.00	
Law Offices of Isaac H. Greenfield, PLLC	
100381	
Greenfield090823	
Settlement Agreement 09/23	
$	10,925.50	
Leslie Achara McNair-Tarfa	100389	AT091423	Board of Supervisors Meeting 09/14/23	$	200.00	
Michael C. Taylor	100390	MT091423	Board of Supervisors Meeting 09/14/23	$	200.00	
Northeast Quality Services LLC	100384	31978	Janitorial Services 08/23	$	900.00	
Poolsure	100385	131295617083	Pool Maintenance 09/23	$	2,999.63	

Vendor Name	Check Number Invoice Number	Invoice Description	Invoice Amount	

Pressure Washing Alternatives of	
Jax, Inc.	100382	0406	Roof Cleaning 09/23		$	1,750.00	
Rizzetta & Company, Inc.	100376	INV0000083219	District Management Fees 09/23		$	5,900.00	
Robert Och	100391	RO091423	Board of Supervisors Meeting 09/14/23		$	200.00	
Smith Electrical, Inc.	100392	30529	Median Boring Project Deposit 08/23		$	20,000.00	
St Johns Utility Department	100404	StJohnsUtility092123	Reactivate Account Deposit 09/23		$	100.00	
		503699-115198 08/23					
St Johns Utility Department		Autopay	Water Services 08/23		$	1,107.23	
The Ledger / News Chief/ CA							
Florida Holdings, LLC	100378	0005817214	Account #968025 Legal Advertising 08/23		$	81.60	
Turner Pest Control, LLC	100380	617603364	Pest Control Services 08/23		$	127.34	
Vesta Property Services, Inc.	100393	413236	Reimbursable Expenses 08/23		$	359.03	
Vesta Property Services, Inc.	100394	413182	Management Services 08/23		$	47,673.20	
VGlobal Tech	100395	5390	ADA Website Maintenance 09/23		$	250.00	

Vendor Name	Check Number Invoice Number	Invoice Description	Invoice Amount

Waste Management Inc. of Florida ACH	034126-4032-2 Autopay	Waste Disposal Service 09/23	$	359.51
Wayne Automatic Fire Sprinklers,
Inc.	100386	1068370	Service Call 08/23	$	1,415.00 Wayne Automatic Fire Sprinklers,
Inc.	100396	1073808	Semi-Annual Sprinkler Inspection 09/23	$	275.00

Report Total	$	203,622.68

Tab 3

RESOLUTION 2024-01

A RESOLUTION OF THE BOARD OF SUPERVISORS OF THE HERITAGE LANDING COMMUNITY DEVELOPMENT DISTRICT AMENDING THE FISCAL YEAR 2022/2023 GENERAL FUND BUDGET; AND PROVIDING FOR AN EFFECTIVE DATE

WHEREAS, the Heritage Landing Community Development District (hereinafter the “District”) is a local unit of special-purpose government created and existing pursuant to Chapter 190, Florida Statutes, being situated entirely within St. Johns County, Florida; and

WHEREAS, the Board of Supervisors of the District (hereinafter the “Board”), adopted a General Fund Budget for Fiscal Year 2022/2023; and

WHEREAS, the Board desires to reallocate funds budgeted to reflect reappropriated Revenues and Expenses approved during the Fiscal Year.

NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF SUPERVISORS OF THE HERITAGE LANDING COMMUNITY DEVELOPMENT DISTRICT THE FOLLOWING:

Section 1. The General Fund Budget is hereby amended in accordance with Exhibit “A” attached hereto.

Section 2. This Resolution shall become effective immediately upon its adoption.

Section 3.	In accordance with Florida Statute 189.016, the amended budget shall be posted on the District’s official website within five (5) days after adoption.

PASSED AND ADOPTED THIS 9TH DAY OF NOVEMBER, 2023.

HERITAGE LANDING COMMUNITY DEVELOPMENT DISTRICT

CHAIRMAN/ VICE CHAIRMAN

ATTEST:

SECRETARY / ASST. SECRETARY

Heritage Landing
Community Development District
www.heritagelandingcdd.org

Amended Budget for
Fiscal Year 2022/2023

Chart of Accounts Classification	
Budget for 2022/2023	
Amended Budget	
			
REVENUES			
			
Special Assessments			
Tax Roll*	$	1,250,880	$	1,250,880	
Other Miscellaneous Revenues			
Activity Fees	$	12,000	$	12,000	

RV & Boat Storage Fees	
$	
25,350	
$	
25,350	
Camp Heritage Room Rental	$	6,500	$	6,500	
Special Events - Food Truck Revenue	$	5,000	$	5,000	
			
TOTAL REVENUES	$	1,299,730	$	1,299,730	
			
EXPENDITURES - ADMINISTRATIVE			
			
Legislative			
Supervisor Fees	$	13,000	$	13,000	
Financial & Administrative			
Administrative Services	$	5,400	$	5,400	
District Management	$	38,200	$	38,200	
District Engineer	$	8,000	$	8,000	
Disclosure Report	$	1,000	$	1,000	
Trustees Fees	$	5,000	$	5,000	
Assessment Roll	$	5,000	$	5,000	
Financial & Revenue Collections	$	5,000	$	5,000	
Accounting Services	$	21,000	$	21,000	
Auditing Services	$	3,075	$	3,075	
Arbitrage Rebate Calculation	$	500	$	500	
Public Officials Liability Insurance	$	5,594	$	5,594	
Legal Advertising	$	1,500	$	1,500	

Chart of Accounts Classification	
Budget for 2022/2023	
Amended Budget	
Dues, Licenses & Fees	$	175	$	175	
Miscellaneous Fees	$	500	$	500	
ADA Website Maintenance, Remediation & Compliance	
$	
5,800	
$	
5,800	
Legal Counsel			
District Counsel	$	20,000	$	20,000	
			
Administrative Subtotal	$	138,744	$	138,744	

EXPENDITURES - FIELD OPERATIONS			
			
Security Operations			
Security Services	$	38,559	$	38,559	
Electric Utility Services			
Utility Services	$	61,000	$	61,000	
Street Lights	$	48,214	$	48,214	
Garbage/Solid Waste Control Services			
Garbage - Recreation Facility	$	3,360	$	3,360	
Water-Sewer Combination Services			
Utility Services	$	13,000	$	13,000	
Stormwater Control			

Aquatic Maintenance	
$	
11,767	
$	
11,767	

Fountain Service Repairs & Maintenance	
$	
3,000	
$	
3,000	
Other Physical Environment			
General Liability & Property Insurance	$	33,536	$	33,536	

Landscape Maintenance & Irrigation Contract	
$	
249,600	
$	
249,600	

Chart of Accounts Classification	
Budget for 2022/2023	
Amended Budget	
Irrigation Repairs	$	14,000	$	14,000	
Landscape Replacement Plants, Shrubs, Trees	
$	
25,000	
$	
25,000	
Tree Removal	$	10,000	$	10,000	
Road & Street Facilities			
Parking Lot Repair & Maintenance	$	2,000	$	2,000	
Parks & Recreation			
Amenity Management Contract	$	447,205	$	447,205	
Pool Permits	$	925	$	925	
Maintenance & Repair	$	20,000	$	20,000	
Janitorial Services	$	10,000	$	10,000	
Cable Television & Internet	$	4,680	$	4,680	
Facility Supplies & Equipment	$	14,000	$	14,000	
Pool/Water Slide/Geyser - Chemicals	$	30,855	$	30,855	
Pest Control & Termite Bond	$	2,435	$	2,435	

Facility A/C & Heating Maintenance & Repair	
$	
2,000	
$	
2,000	
Lighting Replacement	$	1,500	$	1,500	

Fitness Equipment Maintenance & Repairs	
$	
3,000	
$	
3,000	
Fire Sprinkler/Security Alarm Monitoring & Maintenance	
$	
5,000	
$	
5,000	
Furniture Repair/Replacement	$	1,500	$	1,500	
Tennis/Basketball Courts & Playground Maintenance & Repairs	
$	
6,000	
$	
6,000	
Athletic Field Maintenance & Repairs	$	3,500	$	3,500	
RV & Boat Storage Maintenance	$	25,350	$	25,350	

Chart of Accounts Classification	
Budget for 2022/2023	
Amended Budget	
Special Events			
Special Events	$	20,000	$	20,000	
Contingency			
Capital Outlay	$	25,000	$	25,000	
Miscellaneous Contingency	$	25,000	$	25,000	
			
Field Operations Subtotal	$	1,160,986	$	1,160,986	
			
TOTAL EXPENDITURES	$	1,299,730	$	1,299,730	
			
EXCESS OF REVENUES OVER	$	-	$	-	

Amended Budget
Heritage Landing Community Development District Reserve Fund
Fiscal Year 2022/2023

Chart of Accounts Classification	

Budget for 2022/2023	

Amended Budget	
			
REVENUES			
			
Special Assessments			
Tax Roll*	$	55,000	$	55,000	
			
TOTAL REVENUES	$	55,000	$	55,000	
			
Balance Forward from Prior Year	$	-	$	35,000	
			
TOTAL REVENUES AND BALANCE FORWARD	$	55,000	$	90,000	
			
EXPENDITURES			
			
Parks & Recreation			
Amenity/Pool Reserve	$	10,000	$	10,000	
Contingency			

Capital Youth Amenity Project	
$	5,000	
$	
5,000	
Capital Reserves	$	40,000	$	75,000	
			
TOTAL EXPENDITURES	$	55,000	$	90,000	
			
EXCESS OF REVENUES OVER
EXPENDITURES	
$	-	
$	
-	

Tab 4

Proposal for Extra Work at Heritage Landing @ WGV	

Property Name Property Address	
Heritage Landing @ WGV 370 Heritage Landing Pkwy Saint Augustine, FL 32092	
Contact To
Billing Address	
Lourens Erasmus Heritage Landing CDD
c/o Rizzetta and Company Inc 3434
Colwell Ave Ste 200 Tampa, FL 33614	
Project Name Project Description	Winter Rye seed
Install Winter Rye seed on the athletic fields
Scope of Work	

QTY	
UoM/Size	
Material/Description	
Unit Price	
Total	

1.00	LUMP SUM

Subcontractor to install Winter Rye seed on the athletic fields

$5,148.00	$5,148.00

For internal use only			
SO#	8259257		
JOB#	460802023			
Service Line	130	Total Price	$5,148.00	
THIS IS NOT AN INVOICE
This proposal is valid for thirty (30) days unless otherwise approved by Contractor's Senior Vice President
5811 County Rd 305, Elkton, FL 32033 ph. fax

Everyone, from fan to player to coach, can appreciate a vibrant green playing field. There is no doubt about the visual benefit that overseeding a playing field can bring. However, as a sports turf manager, appearance isn’t the only factor to consider when weighing the options for a green field year-round. Overseeding can generate additional benefits associated with turf health, field playability and turf protection, all of which can play into the turf management and maintenance decision.

Overseeding allows warm-season turf to appear green year-round. While warm-weather turf will go dormant when temperatures drop, a cool-season grass–such as ryegrass—will flourish. If you’re not already overseeding your warm-season playing field, consider these three distinct benefits that go beyond appearance when making the call this fall:

Turf health

By maintaining turf that actively grows throughout the cool season, like ryegrass, turf managers introduce a grass that acts as a protective barrier. Active growth holds up better than dormant grass, minimizing wear and tear that can lead to brown or bare patches.

The rise in paint applications has created new opportunities to achieve a green playing field despite dormant turfgrass, but offers only marginal improvement in wear tolerance (via encouraging growth later in the fall and earlier in the spring). Too much traffic without any overseeding protection that allows turf to grow actively and recuperate can result in field failure. By overseeding with perennial ryegrass, turf managers can achieve a lush green look year-round, while guarding against high- traffic wear and tear that could otherwise result in significant repairs or even the need for replacement come spring.

Field playability

Actively growing grass provides a more dynamic, softer playing surface that’s better and safer for sports than a dry, dormant field. For regions that see heat fluctuations even in the winter, a field with actively growing turf offers a natural cooling effect, making it more comfortable for players.
Additionally, routine overseeding can result in a more dense, uniform and safe playing surface that provides increased stability for players. In some cases, an overseeded field may be more consistent for ball roll than a field with warm-season grass, such as bermudagrass, during dormancy.

Turf protection

Overseeding with ryegrass in the fall may aid in kick starting your bermudagrass in the spring. In the same way that heavy traffic can impact a dormant playing field in the fall, excessive wear can also slow the regrowth of dormant bermudagrass in the spring. Worn dormant grass introduces bare ground that is more subject to wear and erosion and increases the incidence of weeds. Several factors will need to be taken into consideration, including the timing of seeding, coverage, variety and methods.
First, timing for overseeding is relative to conditions and region. Contact your local agriculture university extension office for specific seeding advice in your region. In the Deep South, general guidelines lean toward overseeding for football in early October and baseball in the late winter or early spring. However, in a transition zone area overseeding for baseball must also take place in the fall, as it is too cool for establishment in late winter to early spring, which would likely result in a stand failure.

During the fall, it is common for cool-season grass to come in at a more controlled rate, which allows it to be more tolerant of wear and disease. If you are expecting a lot of wear and tear, be generous with your seed distribution. And although overseeding may be influenced by the sport, it’s best to use climatic conditions as the determinant of when to seed.

Next, determining whether to apply all cool-season seed at once or to do so gradually is a personal choice. If you decide to overseed all at once, make sure it is the ideal temperature and you will have the best opportunity for a lush, even turf. Some field managers prefer to trickle in seed. This is more of a conservative approach that may result in germination issues and often doesn’t allow much time for correction before the germination period ends. A nice alternative is to seed 75% at once, and then hold back the rest to trickle in as needed to fill bare or worn areas.

In terms of selecting a variety, perennial ryegrass seed works best for overseeding warm-season playing surfaces. Talk with your local extension office to identify a seed that has tested well in your area and be open to change.

Seed has come a long way. If one doesn’t work well, don’t be afraid to change it up and try a new variety recommended by local experts.

Finally, there are some tips to successfully overseeding. For instance, make sure seed is distributed as evenly as possible, and don’t try to do it by hand. Use equipment that distributes evenly and in opposite directions. Additionally, when using last year’s seed, make sure your seed has been stored in a cold storage or air-conditioned space. If you must use old seed, mix it with new seed to increase the likelihood for success. Seed you have been holding on to for multiple years may not germinate.

Everyone loves a lush, green playing field, but overseeding is a smart choice that extends beyond looks. Perennial grasses can improve the overall health and durability of your field, while providing athletes with a more stable surface for play. Consider these critical benefits as playing seasons are upon us and fans, coaches and players alike look to you for a safe and attractive playing field.

Kyle Hutchings Agrow Pro Inc (904)789-0614
Kyle@agrowpro.com AgrowPro.com

Tab 5

Dear Customer,

We sincerely thank you for your continued partnership. It is our privilege to serve your chemical needs, and we remain committed to delivering the highest quality products and exceptional service you deserve.

Poolsure is pleased to announce that this year's price increase is minimal. This increase is influenced by reduced operational inflation this year. We are also happy to share the news that the commodity chemical markets have begun to stabilize. We continue to take every possible measure to absorb these more limited rising costs, and this minor adjustment is necessary to maintain the quality and innovation you expect from us.

Your new rate, which will be effective starting January 1, 2024, can be found below:
2024 Base Rate:$3,239.60
2024 Summer (Apr - Sep): $3,239.60
2024 Winter (Oct - Mar):$3,239.60

A prepayment discount of 5% is available if the entire amount for 2024 is paid by December 31, 2023. Please contact us at ar@poolsure.com or 1-800-858-7665 if you have any questions or need an annual invoice for the prepayment.

Thank you once again for choosing Poolsure as your trusted partner. We look forward to another year of collaboration and success together.

Sincerely,

Alan Falik	Vincent Flaviani
President	Vice President of Sales

Tab 6

Heritage Landing CDD Meeting
November 9, 2023, 6:00 p.m.

Date of Report: November 1, 2023	Todd Myhill, Amenity Manager

Concluded Events: Haunted House—No Board Action Required

We had over 800 residents and guests sign in for the Haunted House on October 27 and 28, with about half that number entering the event multiple times. Using sound, lightning effects, projections, smoke, we created an exciting environment that was inexpensive and easy to clean up.
Upcoming Events: Pictures with Santa—No Board Action Required
Pictures with Santa with Flashback Photography. Cookies, crafts, and hot chocolate,
December 16.
HL Hammerheads Polar Plunge Fund Raiser—Board Action Required

The Hammerheads request the use of the amenity pools to hold a fund raiser open to all residents on December 30, 2023, from 10:00 a.m. to 12:00 p.m. The Hammer-
heads’ proposal is on page 2.
Requests to Use District Tennis Courts—Board Action Required

SJMSS has requested the use of the District’s tennis courts for their middle school tennis team on Wednesdays from 3-4pm from January 15 to April 27, and an addi- tional two hours on Wednesdays every other week for match play. They request the
use of two courts at the least and all four if possible. SJMSS’s proposal is on pages 3
and 4.
Abby Damon, a USPTR certified and insured tennis coach, requests the use of one tennis court on Friday evenings and on Saturdays and Sundays to provide lessons at
$40 per hour. Ms. Damon’s proposal is on pages 5-8.
Facility Information—No Board Action Required
Annual renewals for the RV and Boat Storage Facility are almost completed.
Fall Soccer continues. The fields remain in very good condition after two weeks of play. We are monitoring the fields and have adjusted play areas.

Hammerheads Swim Team COD Proposal Polar Plunge Fundraiser

WHO
Heritage Landing Hammerheads would like to hold a 'Polar Plunge' event

WHAT
Participants will go down the HL waterslide- will be open to ALL Heritage Landing residents and Hammerhead swim families

HOW
Participants will be charged for a $5 ticket to participate. Payment will be made online before the event. No funds will be exchanged during the swim.
Participants will go down the HL slide as their "Plunge" or opt to dip in the Rec pool- afterwards they will be given hot chocolate.
We have secured a volunteer DJ (Jason Rigdon) who will play music at the event and make it a fun event.

WHY
To raise funds for the Heritage Landing Hammerhead swim team. Fundraisers help pay for coach salaries, equipment costs, league fees, medals/ribbons for our swimmers.

WHERE

Heritage Landing Rec pool/waterslide

WHEN
Saturday, December 30, 2023 10:00am-12:00pm

Topic: Lifeguards
What will be the number of required life guards during this event and can we use Hammerhead Swimmer to volunteer who are current and active lifeguards with Vesta/Heritage Landing?

October 29, 2023

To: Heritage Landing COD Board of Directors From: SJMSAA Tennis Commissioner

St. Johns Middle School Athletic Association (SJMSAA) is formally requesting the use of Heritage Landing's courts for the Pacetti Bay Middle School JV team. Due to limited court availability in St. Johns county, it's been extremely difficult to find a home for this team. SJMSAA was granted use of Heritage Landing's courts for our 2022 spring season, and we hope that you can grant us use of your courts again for 2024!

Here's an outline of what SJMSAA's use of the Heritage Landing courts would entail...

Coach: Klara Permenter

School Team: Pacetti Bay JV (max of 12 kids)

Season: Begins week of January 15, 2024 -April 27, 2024

Practice: Wednesdays 3-4pm, using at least two courts (preferably access to 4 if possible!)

Matches: 4pm-6pm (approximately) one afternoon every other week (on average); matches consist of 5 lines of players (3 singles matches, 2 doubles matches). Access to 5 courts at once would be fantastic (and help matches finish quicker) but matches can be staggered to allow for other courts to remain open for other players.

Other notes: players are insured through SJMSAA; coaches and parent/guardian assistant coaches will all be background checked.

Thank you so much for your consideration! I've been a team mom for my own kids' Landrum teams for the last three years, and it's really a fantastic program, and a great introduction to the sport for so many kids in our county. I personally attended one of my daughters' matches at Heritage Landing and it went very smoothly! Below is some information about SJMSAA.
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Who We Are
SJMSAA is an independent, private non-profit corporation that oversees 10 sports in 14 public middle schools and several private schools in St. Johns County. Sports are open to students in St. Johns County who are home-schooled as well. Sports include football, flag football, baseball, softball, golf, tennis, cheer, soccer, dance and performance training.

SJMSAA uses district middle school names and facilities under a license agreement with the district. SJMSAA sports are not operated through the school systems, although they share a working relationship with school administrations and personnel.

Each school has an Athletic Director who serves as a liaison between SJMSAA and the school and is a point of contact for parents, in addition to the commissioners for each sport. Games and practices are held independent of the school properties at various park and recreation locations throughout St. Johns County as assigned by the St. Johns County Parks and Recreation Department.

Our Mission
The organization's mission is to promote community citizenship, good sportsmanship, and physical and mental development through healthy, organized competition and team work for 12-15 year olds. The program is open to all middle school students and does not restrict membership due to race, religion, or gender.

Our Vision
SJMSAA currently offers 9 different sports in 14 middle schools, as well as several private schools and home-schooled residents of St. Johns County. The sports SJMSAA oversees are: football, baseball, softball, golf, tennis, cheer, dance, soccer and performance training. It is our vision to continue growing the program as the population of our community grows.

Heritage Landing

Tennis Coach
Proposal

Presented by:

20

Abby Damon
23

About My Dream
As a young coach starting out in the coaching industry while obtaining a MBA, it has been difficult to find courts in the area that I am able to hit on consistently. World Golf Village has been my home for over 10 years and giving back to this community has become a dream of mine. After ending my competitive collegiate career at a top 3 school in the nation and moving back to the area, I thought about ways that I could give back to the 904 as well as stay on court playing the sport I love. Coaching checked all of the boxes for me and it feels like exactly what I need to do. I have coached tennis at various academies such as Florida Yacht Club, Lakeland Tennis Academy, and Michael Kypriss Tennis Academy. Through those years of experience, I learned that raising the next generation of tennis players was something that I needed to take initiative on and be a part of. With my dad being the Athletic Director at Flagler College, I have been around organized sports my whole life and have had the opportunity to learn dedication and leadership through him. Building relationships all across the area has presented me with many aspiring athletes looking for a coach. Not only would coaching at Heritage Landing bring great joy to me in my life, but it would primarily bring the tennis community in Heritage Landing together to give accessible opportunities to any kid with a dream.

Whal do i propose?
I would like to give private tennis lessons to athletes wanting to improve their skill level.

I propose the ability to use a court on Friday nights (after 5pm) and any time on Saturday and Sunday. I only use one court at a time for my lessons.

I charge $40 per hour for my students and will give back 10% of my revenue to Heritage Landing COD.

I am a USPTR certified coach and I have coaching insurance through USPTR.

2023

 	

Tab 7

Heritage Landing CDD Meeting November 9, 2023
Field Operations Manager Report
Date of report: 10/31/2023

Basketball Courts:

The courts were pressure washed to prevent mold build up and to remove the dirt.

Amenity Center:

The plants and sod removal were completed and irrigation repairs had to be made due to breaks during the root grinding and tree removal. Some sprinkler heads were encased in the tree roots, when the root grinder went over it caused the connecting pvc lines to break at several areas still under the roots. Many labor hours were used to dig out the roots to get access to where the pipes were broken. Axes, saws and more were used in this process.

Entrance Tower:
The entrance tower has been painted by Investment Painting.

Sign at Basketball Courts:
The sign’s Plexiglas was broken. We replaced the Plexiglas and painted the frame at the same time

Baseball outfield fence:
The top rail is rusting out; we are cutting out bad pieces and replacing with new pipe/rail.

Movie Theater:

The top planks are rotting, the cross members underneath are also soft and rotting. We replaced the top ones and placed some reinforcements underneath.

General Maintenance:

Swing repairs

Started refinishing the outside chairs

Cleaned some build up at playground

Replaced broken skimmer grates in the pool.

Lourens Erasmus
General Manager

370 Heritage Landing Pkwy Saint Augustine, FL 32092 P: 904.940.6095
C: 904.536.6217
www.VestaPropertyServices.com

Tab 8

	6869 Phillips Pkwy Dr. South Jacksonville Fl 32256	 Fax: 904-807-9158	Phone: 904-997-0044
Service Report
Date: October 31, 2023	Biologists: Jim Charles

Client: Heritage Landing CDD Waterways: Thirteen Ponds Comments: Heavy fog, 72° F and calm.
Pond 1: Pond was in good condition. The water level is good. Minor spatterdock noted.

Pond 2: Pond was in fair to good condition. The water level is normal. Fountain running.

Pond 3: Pond was in good condition. The water level is good. Cogan grass will be treated next visit next to this pond as requested.

Pond 4: Pond was in fair condition. Both fountains are running. Torpedo grass will be treated next week. Added four gallons of pond dye.

Pond 5: Pond was in good condition. The water level is normal.

Pond 7: Pond was in good condition. The water level is good. Only minimal algae noted along perimeter.

running.

Pond 9: Pond was in good condition. The water level is good.

Pond 10: Pond was in good condition. The water level is good. Minor spatter dock noted.

Pond 12: Pond was in good condition. The water level is normal.

Pond 13: Pond was in good condition. The water level is normal. Added four gallons of pond dye to this pond.

Jim Charles