Heritage Landing Community Development District

Board of Supervisors’ Meeting
September 14, 2023

District Office: 2806 N. Fifth Street Unit 403
St. Augustine, FL 32084 www.heritagelandingcdd.org

HERITAGE LANDING COMMUNITY DEVELOPMENT DISTRICT

Camp Heritage Amenity Center
370 Heritage Landing Parkway, St. Augustine, FL 32092 www.heritagelandingcdd.org

Board of Supervisors	Michael Taylor
Kevin Austin	Chairman
Vice Chairman	
	Robert Och Achara Tarfa Christine Mallatt	Assistant Secretary Assistant Secretary Assistant Secretary	
District Manager	Melissa Dobbins	Rizzetta & Company, Inc.	
District Counsel	Wes Haber	Kutak Rock LLP	
District Engineer	Scott Lockwood	England-Thims & Miller, Inc	

All cellular phones must be placed on mute while in the meeting room.

The Audience Comments portion, on Agenda Items Only, will be held at the beginning of the meeting. The Audience Comments portion of the agenda, on General Items, will be held at the end of the meeting. During these portions of the agenda, audience members may make comments on matters that concern the District (CDD) and will be limited to a total of three (3) minutes to make their comments.

Pursuant to provisions of the Americans with Disabilities Act, any person requiring special accommodations to participate in this meeting/hearing/workshop is asked to advise the District Office at least forty-eight (48) hours before the meeting/hearing/workshop by contacting the District Manager at (239) 936-0913. If you are hearing or speech impaired, please contact the Florida Relay Service by dialing 7-1- 1, or 1-800-955-8771 (TTY)
1-800-955-8770 (Voice), who can aid you in contacting the District Office.

A person who decides to appeal any decision made at the meeting/hearing/workshop with respect to any matter considered at the meeting/hearing/workshop is advised that person will need a record of the proceedings and that accordingly, the person may need to ensure that a verbatim record of the proceedings is made including the testimony and evidence upon which the appeal is to be based.

HERITAGE LANDING COMMUNITY DEVELOPMENT DISTRICT
District Office · St. Augustine, Florida · (904) 436-6270
Mailing Address · 3434 Colwell Avenue, Suite 200, Tampa, Florida 33614 www.heritagelandingcdd.org

Board of Supervisors	September 7, 2023
Heritage Landing Community
Development District	AGENDA

Dear Board Members:
The regular meeting of the Board of Supervisors of the Heritage Landing Community Development District will be held on September 14, 2023 at 1:00 p.m. at the Heritage Landing Amenity Center, located at 370 Heritage Landing Parkway, St. Augustine, Florida 32092. The following is the agenda for this meeting:

CALL TO ORDER/ROLL CALL
AUDIENCE COMMENTS ON AGENDA ITEMS
BUSINESS ADMINISTRATION
Consent Agenda
Consideration of the Minutes of the Board of Supervisors’
Meeting held on August 10, 2023	Tab 1
Ratification of the Operation and Maintenance Expenditures
for the month of July 2023	Tab 2
STAFF REPORTS - PART A
District Engineer
Landscape and Maintenance	Tab 3
Consideration of BrightView Enhancement Proposal
BUSINESS ITEMS
Discussion Regarding Amenity Suspension
Consideration of HOA Funding for Street Signs Project &
Survey Work Authorization	Tab 4
Consideration of HOA Funding for Pickleball Court
Surfacing Project	Tab 5
Consideration of Pedestrian Crossing Light Proposal	Tab 6
Consideration of M&G Proposal for Holiday Lighting	Tab 7
Consideration of Resolution 2023-08; Setting Date, Time and
Location for Fiscal Year 2023-2024 Meetings	Tab 8
STAFF REPORTS - PART B
District Counsel
Amenity Center and Field Maintenance
Amenity Manager Report	Tab 9
Resident Fundraiser Request
Review of Additional Winter Staffing Hours
Field Manager Report	Tab 10
Charles Aquatics Report	Tab 11
District Manager
AUDIENCE COMMENTS AND SUPERVISOR REQUESTS
ADJOURNMENT
I look forward to seeing you at the meeting. In the meantime, if you have any questions, please do not hesitate to contact me at (904) 436-6270.
Very truly yours, Melissa Dobbins Melissa Dobbins,

Tab 1

HERITAGE LANDING COMMUNITY DEVELOPMENT DISTRICT
August 10, 2023 Minutes of Meeting
Page 1

1	MINUTES OF MEETING
2
Each person who decides to appeal any decision made by the Board with respect to any
matter considered at the meeting is advised that the person may need to ensure that a
verbatim record of the proceedings is made, including the testimony and evidence upon
which such appeal is to be based.
7
8
9	HERITAGE LANDING COMMUNITY DEVELOPMENT DISTRICT
10
11
The regular meeting of the Heritage Landing Community Development District was held
on Thursday, August 10, 2023 at 6:00 p.m. at the Heritage Landing Amenity Center,
located at 370 Heritage Landing Parkway, St. Augustine, Florida 32092.
15
16	Present and constituting a quorum:
17
Michael Taylor	Board Supervisor, Chairman
Kevin Austin	Board Supervisor, Vice Chairman
Achara Tarfa	Board Supervisor, Assistant Secretary
Christine Mallatt	Board Supervisor, Assistant Secretary
Robert Och	Board Supervisor, Assistant Secretary
23
24
25	Also present were:
26
Melissa Dobbins	District Manager, Rizzetta & Company, Inc.
Wes Haber	District Counsel, Kutak Rock LLC
(via speakerphone)
Lourens Erasmus	Field Manager, Vesta Property Services
Todd Myhill	Amenity Manager, Vesta Property Services
Jay King	Vesta Property Services
Thomas Rustici	Brightview Landscape
34
35
36	Public present.
37
38
39  FIRST ORDER OF BUSINESS	Call to Order
40
41  Mr. Taylor called the meeting to order at 6:00 p.m. and read the roll call.
42
43  SECOND ORDER OF BUSINESS	Public Comments
44
45  There were no public comments.
46
47  THIRD ORDER OF BUSINESS	Consent Items
48
1. Consideration of the Minutes of the Board of Supervisors’
Meeting held July 13, 2023

HERITAGE LANDING COMMUNITY DEVELOPMENT DISTRICT
August 10, 2023 Minutes of Meeting
Page 2

2. Ratification of the Operation and Maintenance Expenditures
for June 2023.

On a motion by Mr. Taylor seconded by Mr. Och, with all in favor, the Board approved the minutes, as amended, of the Meeting held July 13, 2023, and ratified the Operation and Maintenance Expenditures for June 2023 in the amount of $155,310.06, for the Heritage Landing Community Development District.

53

54
55  FOURTH ORDER OF BUSINESS	Staff Reports – PART A
56
A.	District Engineer
Not present.
59
B.	Landscape Maintenance
Mr. Rustici stated that the oak trees will be removed on August 21st.
62
FIFTH ORDER OF BUSINESS	Consideration of HOA Median Power
Supply Proposal
65
Mr. Erasmus stated this is the proposal for the median project, the HOA has approved to donate
funds to, so the CDD can have completed.

On a motion by Mr. Och seconded by Mr. Taylor, with all in favor, the Board approved Smith’s proposal in the amount of $44,495.00, subject to HOA funding, for the Heritage Landing Community Development District.

68

69
Ms. Dobbins stated that the Board will now open the public hearing that will cover both the
budget and imposing assessments.
72
73  SIXTH ORDER OF BUSINESS	Public Hearing on Fiscal Year 2023-
74	2024 Budget and Special Assessments
75
On a motion by Mr. Och, seconded by Ms. Mallatt, with all in favor, the Board opened the Public Hearing on Fiscal Year 2023-2024 Budget and on Imposing Special Assessments, for the Heritage Landing Community Development District.
76
77  There was a question regarding the reserve budget.
78
On a motion by Mr. Taylor, seconded by Mr. Och, with all in favor, the Board closed the Public Hearing on Fiscal Year 2023-2024 Budget and on Imposing Special Assessments, for the Heritage Landing Community Development District.
79
80	1.	Consideration of Resolution 2023-06; Adopting Fiscal Year 2023-
81	2024 Budget
82
83 After discussion, the Board reduced line #61 Landscape Replacement by $5,000.00 and
84  added it to line #62 Tree Removal.
85  Also, the Board reduced line #46 Security Services by $4,000.00 and added it to line #60

86  Irrigation Repairs.

On a motion by Mr. Taylor, seconded by Mr. Austin, by majority vote, Ms. Tarfa opposed, the Board adopted Resolution 2023-06; Adopting Fiscal Year 2023-2024 Budget, as amended, for the Heritage Landing Community Development District.

87

HERITAGE LANDING COMMUNITY DEVELOPMENT DISTRICT
August 10, 2023 Minutes of Meeting
Page 3

88
89	2.	Consideration of Resolution 2023-07; Imposing Special Assessments

On a motion by Mr. Taylor, seconded by Ms. Mallatt, by majority vote, Ms. Tarfa opposed, the Board adopted Resolution 2023-07; Imposing Special Assessments, for the Heritage Landing Community Development District.

90

91
92  SEVENTH ORDER OF BUSINESS	Staff Reports – PART B
93
A. District Counsel
1.	Consideration of Settlement Agreement
Mr. Haber updated the Board regarding the Interpleader and dispute
between BMT Capital and Adkins. He then reviewed terms regarding
a draft settlement agreement and requested the Board to cover a not
to exceed amount of $4,000.00 of District Counsel fees that were not
able to be collected through the settlement terms.
101
102	Discussion ensued.

On a motion by Mr. Och, seconded by Mr. Taylor, with all in favor, the Board accepted terms of the Settlement Agreement, subject to the Chair reviewing final terms for execution and to reimburse Kutak Rock $3,900.00 for services rendered, for the Heritage Landing Community Development District.

103

104
105
B. Amenity Center and Field Maintenance
1.	Amenity Manager Report
Mr. Myhill reviewed an Athletic Field Schedule with the Board and
that they are looking at the cost of reel mowing which BrightView is
doing currently at no cost, which has made a huge difference in the
recovery of the field.
112
2.	Field Manager Report
Mr. Erasmus noted that the contractor (All Weather) made an error
and poured cement instead of using pavers as was approved by
the board. If the Board agrees to keep the cement, they
will reduce their price by $1,000.00.

On a motion by Mr. Och, seconded by Mr. Austin, with all in favor, the Board agreed to keep the cement and take the $1,000.00 credit, for the Heritage Landing Community Development District.

118

119
120

HERITAGE LANDING COMMUNITY DEVELOPMENT DISTRICT
August 10, 2023 Minutes of Meeting
Page 4

121	Mr. Erasmus also stated that his lowest bid so far to install a
122	well is $9,000.00 lower than BrightView’s original proposal, but
123	he still must determine where they will pull electric from. He
124	will continue to update the board.
125
126	i.	Consideration of Tree Removal Proposals

On a motion by Mr. Taylor, seconded by Mr. Och, the Board accepted TreeCo’s proposal in the amount of $3,050.00 with stump grinding, for the Heritage Landing Community Development District.

127

128
129	ii.	Consideration of HOA Bike Rack Proposal Requests
130	The Board discussed each bike rack recommended location
131	and made a consensus to move forward with the following
132	areas. Location #3 (option 2 that is farthest away from the
133	basketball court), location #4 (close to the multi-purpose field
134	and tennis court), location #5 (corner of Allapattah Ave and
135	Corral Circle) and location #6 (back of roundabout just off the
136	sidewalk).
137
138	3.	Charles Aquatics Pond Report
139
C. District Manager
Ms. Dobbins updated the Board that she is still working on the insurance
renewal and will work with the chair to finalize it since it may come in for
approval between meetings.
144
145  EIGHTH ORDER OF BUSINESS	Supervisor Requests and Audience
146	Comments
147  Supervisors:
148
149  Mr. Austin stated that he felt the Summer Camp was a great success this year.
150
151  Ms. Tarfa wanted to note that she is not in favor of any bike racks being installed close
152  to any homeowner’s property.
153
154  Mr. Taylor noted he was looking forward to the night swimming event.
155
156  Audience:
157
158  There were no audience comments.
159
160  NINTH ORDER OF BUSINESS	Adjournment

On a motion by Mr. Taylor seconded by Mr. Och with all in favor, the Board adjourned the meeting at 7:37 p.m., for the Heritage Landing Community Development District.

161

162
163

HERITAGE LANDING COMMUNITY DEVELOPMENT DISTRICT
August 10, 2023 Minutes of Meeting
Page 5

164
165
166
167
168
169
170
171
172
173
174
 		 	
Secretary/Assistant Secretary	Chairman/Vice Chairman
177
178
179
180
181

Tab 2

HERITAGE LANDING COMMUNITY DEVELOPMENT DISTRICT

DISTRICT OFFICE ꞏ ST. AUGUSTINE, FLORIDA 32084
Mailing Address ꞏ 3434 Colwell Avenue, Suite 200 ꞏ Tampa, Florida 33614 Www.HeritageLandingCdd.Org

Operation and Maintenance Expenditures July 2023
Presented For Board Approval

Attached please find the check register listing the Operation and Maintenance expenditures paid from July 1, 2023 through July 31, 2023. This does not include expenditures previously approved by the Board.

The total items being presented:    $116,941.75

Approval of Expenditures:

	 Chairperson

	 Vice Chairperson

	 Assistant Secretary

Heritage Landing Community Development District

Paid Operation & Maintenance Expenditures	
July 1, 2023 Through July 31, 2023	

Vendor Name		
Check Number  Invoice Number		
Invoice Description		
Invoice Amount	

BrightView Landscape Services,						
Inc.	100318	8466843	Irrigation Repairs 06/23	$	3,839.34	
BrightView Landscape Services,						
Inc.	100334	8482268	Landscape Maintenance 07/23	$	20,800.00	
BrightView Landscape Services,						
Inc.	100316	8492652	Irrigation Repairs 06/23	$	1,352.10	
Charles Aquatics, Inc.	100330	48414	Pond Maintenance 07/23	$	975.00	
Charles Aquatics, Inc.	100336	48536	Fountain Maintenance 07/23	$	3,138.00	
Christine Mallatt	100322	CM071323	Board of Supervisors Meeting 07/13/23	$	200.00	
		8495 74 140 0429787				
COMCAST	EFT	06/23 Autopay 475	Cable TV & Internet 06/23	$	424.83	
Elizabeth Corey	100323	Corey070523	Rental Refund 07/23	$	50.00	
Fence For Pros, LLC	100340	1243506	Install Fencing 07/23	$	446.20	
		65-8015563124-2 Sales				
Florida Department of Revenue	100319	& Use Tax 06/23	65-8015563124-2 Sales & Use Tax 06/23	$	616.99	

Heritage Landing Community Development District

Paid Operation & Maintenance Expenditures
July 1, 2023 Through July 31, 2023	

Vendor Name		
Check Number  Invoice Number		
Invoice Description		
Invoice Amount	

Florida Power & Light Company Florida Power & Light Company Heritage Landing CDD
Heritage Landing CDD	

EFT EFT
DC070623

DC071323	
87098-35048 06/23
Autopay 475
Monthly Summary 06/23 Autopay 475
Debit Card Replenishment 07/06/23
Debit Card Replenishment 07/13/23	

Electric Services 06/23 Electric Services 06/23
Debit Card Replenishment 07/06/23

Debit Card Replenishment 07/13/23	

$

$

$

$	

4,414.46

4,326.39

4,700.81

2,425.00	
Kevin Lee Austin	100324	KA071323	Board of Supervisors Meeting 07/13/23	$	200.00	
Kutak Rock, LLP	100313	3239635	Legal Services 05/23	$	1,310.50	
Leslie Achara McNair-Tarfa	100325	AT071323	Board of Supervisors Meeting 07/13/23	$	200.00	
Michael C. Taylor	100326	MT071323	Board of Supervisors Meeting 07/13/23	$	200.00	
Mister Softee NE Florida LLC	100328	30	80's Neon Pool Party 08/23	$	1,200.00	

Northeast Quality Services LLC	100321	31367	Janitorial Services 06/23	$	900.00

Heritage Landing Community Development District	
Paid Operation & Maintenance Expenditures	
July 1, 2023 Through July 31, 2023	

Vendor Name		
Check Number  Invoice Number		
Invoice Description		
Invoice Amount	

Northeast Quality Services LLC	
100320	
31802	
Janitorial Services 05/23	
$	
900.00	
Poolsure	100331	131295615633	Pool Maintenance 07/23	$	2,999.63	
Rizzetta & Company, Inc.	100314	INV0000081372	District Management Fees 07/23	$	5,900.00	
Robert Och	100327	RO071323	Board of Supervisors Meeting 07/13/23	$	200.00	
		503699-115198 06/23				
St Johns Utility Department	EFT	Autopay 475	Water Services 06/23	$	1,647.75	
The Ledger / News Chief/ CA						
Florida Holdings, LLC	100329	5677595	Account #764115 Legal Advertising 06/23	$	359.40	
Turner Pest Control, LLC	100315	617379239	Pest Control Services 06/23	$	127.34	
Turner Pest Control, LLC	100339	617484450	Pest Control Services 07/23	$	127.34	
Vesta Property Services, Inc.	100337	411498	Management Services 06/23	$	51,065.37	
Vesta Property Services, Inc.	100338	411660	Reimbursable Expenses 06/23	$	488.29	

Heritage Landing Community Development District
Paid Operation & Maintenance Expenditures
July 1, 2023 Through July 31, 2023

Vendor Name	 Check Number  Invoice Number	 Invoice Description	 Invoice Amount

VGlobal Tech	100335

Inc.
Wayne Automatic Fire Sprinklers, Inc.	100333

100332	
Report Total		

Waste Management Inc. of Florida EFT Wayne Automatic Fire Sprinklers,

5194	ADA Website Maintenance 07/23 0032223-4032-9 Autopay Waste Disposal Service 07/23

$	250.00	
$	359.51	
$	370.00	
$		427.50	
$	116,941.75	

1057457	Service Call 06/23

1057461	Service Call 06/23

Tab 3

September 05, 2023
Page 1 of 2

Proposal for Extra Work at Heritage Landing @ WGV	

Property Name Property Address	
Heritage Landing @ WGV 370 Heritage Landing Pkwy Saint Augustine, FL 32092	
Contact To
Billing Address	
Melissa Dobbins Heritage Landing CDD
c/o Rizzetta and Company Inc 3434
Colwell Ave Ste 200 Tampa, FL 33614	
Project Name Project Description	Heritage Landing- Clubhouse plant removal and sod install enhancement
Scope of Work	

QTY	
UoM/Size	
Material/Description	
Total	

Sod install			$9,315.07	
1.00	LUMP SUM	Mobilization and labor to remove turf with sod cutter, rough grade areas, and remove debris.		
4,500.00	SQUARE FEET	St Augustine sod installed		
1.00	LUMP SUM	Sod delivery fee		
40.00	BAG	gold mulch		
Clubhouse plant removal	$5,298.80	

1.00	
LUMP SUM	Mobilization and labor to remove plant material and rough grade. (Shrubs and ground cover) We will also relocation	
		Coquina Boulders.	
1.00	LUMP SUM	Skid Steer -equipment rental	

1.00	LUMP SUM

Additional root grinding and green waste removal/disposal fee

Irrigation	$2,500.00

1.00	LUMP SUM

Irrigation modifications and adjustments (not to exceed) This may require further investigation after plant tear out.

For internal use only			
SO#	8221458		
JOB#	460802023			
Service Line	130	Total Price	$17,113.87	
THIS IS NOT AN INVOICE
This proposal is valid for thirty (30) days unless otherwise approved by Contractor's Senior Vice President
5811 County Rd 305, Elkton, FL 32033 ph. fax

September 05, 2023
Page 2 of 2

Heritage Landing: Clubhouse

Conceptual Landscape Design

Before

After

Heritage Landing: Clubhouse

Conceptual Landscape Design

Before

After

Tab 4

www.etminc.com tel 904-642-8990 • fax 904-646-9485
14775 Old St. Augustine Road• Jacksonville, Florida 32258

August 16, 2023
WORK AUTHORIZATION NO. 6
HERITAGE LANDING  COMMUNITY DEVELOPMENT DISTRICT

Scope of Work for the following:

ETM No. Job Number 03-009-04

England-Thims & Miller, Inc. shall prepare Plans to modify all internal intersections showing the removal of the existing Stop Signs and Street name signs And show replacement with Combo Stop Signs/ Street Name Signs (Approximately 40 Intersections). Excludes dealing with Striping or other signage improvements.

Lump Sum Budget	$7,500.00

Once Plans are completed, permit the adjustments of the signage with St. Johns County

Lump Sum Budget	$2,500.00

Work Over and above what is listed above on an Hourly Basis as needed.

(BUDGET ESTIMATE: $10,000.00)
Not to Exceed without prior authorization

Expenses shall be invoiced in accordance with previously approved General Consulting Services Contract and District Policy. Sub-consultant fees shall be invoiced at cost plus 5%.

•

England-Thim) & m1Har. Inc.

ENGINEERS• PLANNERS• SURVEYORS• GIS • LANDSCAPE ARCHITECTS

Jacksonville•

Lake Mary• Palm Coast

CA-00002584 LC-0000316

COD Board/ CO District Manager
Heritage Landing Community Development District	August 16, 2023 Page 2 of2
Re: Work Authorization No. 6
ENGLAND-THIMS & MILLER, INC. HOURLY FEE SCHEDULE - 2023

CEO/CSO....................................................................................................	$400.00	/Hr.	
President...................................................................................................	$350.00	/Hr.	
Executive Vice President .........................................................................	$335.00	/Hr.	
Vice President ..........................................................................................	$260.00	/Hr.	
Senior Engineer/ Senior Project Manager ............................................	$215.00	/Hr.	
Project Manager ......................................................................................	$200.00	/Hr.	
Director......................................................................................................	$185.00	/Hr.	
Engineer ....................................................................................................	$175.00	/Hr.	
Assistant Project Manager ................................................................... .	$155.00	/Hr.	
Senior Planner /Planning Manager .......................................................	$200.00	/Hr.	
Senior Environmental Scientist.............................................................	$215.00	/Hr.	
Planner ......................................................................................................	$163.00	/Hr.	
CEI Senior Project Engineer........................................'..........................	$230.00	/Hr.	
CEI Project Manager/Project Administrator ......................................	$184.00	/Hr.	
CEI Senior Inspector............................................................................... .	$163.00	/Hr.	
CEI Inspector ............................................................................................	$132.00	/Hr.	
Senior Landscape Architect....................................................................	$184.00	/Hr.	
Landscape Architect................................................................................	$165.00	/Hr.	
Senior Technician/Senior Specialist ....................................................	$163.00	/Hr.	
GIS Program Manager.............................................................................	$180.00	/Hr.	
GIS Analyst ...............................................................................................	$140.00	/Hr.	
GIS Consultant ........................................................................................ .	$150.00	/Hr.	
Senior Engineering Designer/ Senior LA Designer ..............................	$160.00	/Hr.	
Engineering Intern ..................................................................................	$140.00	/Hr.	
Engineering/Landscape Designer ..........................................................	$140.00	/Hr.	
CADD/GIS Technician..............................................................................	$132.00	/Hr.	
Project Coordinator/ CSS.....................................................................	$100.00	/Hr.	
Administrative Support...........................................................................	$95.00	/Hr.	

*ETM's standard hourly billing rates are reevaluated annually prior to the beginning of the calendar year.

Cost such as subconsultants, printing, telephone, delivery service, mileage and travel shall be invoiced at direct costs plus 15%.

Approval
Submitted by: 		 _ England, Thims & Miller, Inc.

Approved by: 	 _ Heritage Landing Community Development District

Date:	August 16	2023
Date: 	,2023

England-Thim) & mma:r. Inc.	

HERITAGE LANDING DECORATIVE STREET SIGNS	
COMBO STOP SIGN AND STREET NAMES	
SIGN TYPE	SIGN NUMBER	SIGN SIZE	QTY	COST	EXTENDED	
STOP COMBO	R1-1	30X30	49	$ 675.00	$	33,075.00	
STOP ONLY	R1-1	30X30	2	$ 535.00	$	1,070.00	
INSTALLATION			51	$	80.00	$	4,080.00	
 $	33,075.00 	
SEPARATE STOP SIGN AND STREET NAMES (AS CURRENT)	
SIGN TYPE	SIGN NUMBER	SIGN SIZE	QTY	COST	EXTENDED	
STOP ONLY	R1-1	30X30	51	$ 535.00	$	27,285.00	
STREET NAME ONLY	CUSTOM	NA	49	$ 535.00	$	26,215.00	
INSTALLATION			100	$	80.00	$	8,000.00	
$	61,500.00	
HERITA	GE LANDING DECORATIVE STR	EET SIGNS			
TRAFFIC SIGNS	
SIGN TYPE	SIGN NUMBER	SIGN SIZE	QTY	COST	EXTENDED	
MERGE RIGHT	W4-2L	30X30	1	$ 493.75	$	493.75	
SPEED LIMIT 25	R2-1	24X30	62	$ 456.20	$	28,284.40	
KEEP RIGHT	R4-7A	18X24	10	$ 456.20	$	4,562.00	
ROUND ABOUT AHEAD	W2-6	30X30	1	$ 483.59	$	483.59	
ONE WAY(ARROW RIGHT)	R6-2R	18X24	3	$ 462.59	$	1,387.77	
YIELD	R1-2	30X30X30	4	$ 493.72	$	1,974.88	
PED XING / ARROW	W11-2A/ W17-7A	30" / 30 X 18	2	$ 591.00	$	1,182.00	
ROUND ABOUT PATTERN	W2-6	30"	3	$ 483.59	$	1,450.77	
RED END OF ROAD (DIAMOND)	RF-9RHI	18X18	4	$ 238.93	$	955.72	
NO OUTLET SIGN	CUSTOM	9X30	1	$	45.00	$	45.00	
INSTALLATION			91	$	80.00	$	7,280.00	
 $	48,099.88 

Tab 5

August 21, 2023
Page 1 of 2

Proposal for Extra Work at Heritage Landing @ WGV	

Property Name Property Address	
Heritage Landing @ WGV 370 Heritage Landing Pkwy Saint Augustine, FL 32092	
Contact To
Billing Address	
Lourens Erasmus Heritage Landing CDD
c/o Rizzetta and Company Inc 3434
Colwell Ave Ste 200 Tampa, FL 33614	
Project Name Project Description	Heritage Landing- Tennis Court area/ plant removal and grading enhancement
Scope of Work	

QTY	
UoM/Size	
Material/Description	
Total	
Eastside Plant Removal	$2,813.88

1.00	LUMP SUM

Mobilization and labor to remove Azaleas and rough grade area to allow for water run off

LUMP SUM	Green waste disposal fee

1.00	LUMP SUM	Irrigations and modifications for this location

Northside Plant Removal	$1,365.90

1.00	
LUMP SUM	Mobilization and labor to remove Holly plants, mulch, and soil and rough grade area approximately 3' from fence to	
		allow for water run off	
1.00	LUMP SUM	Green waste disposal fee	
1.00	LUMP SUM	Irrigations and modifications for this location	
Perimeter Grading	$3,218.64	

1.00	
LUMP SUM	Mobilization and labor to remove mulch and soil and rough grade area approximately 3' from fence to allow for	
		water run off	
1.00	LUMP SUM	Green waste disposal fee	
1.00	LUMP SUM	Irrigations and modifications for this location	

For internal use only			
SO#	8207333		
JOB#	460802023			
Service Line	130	Total Price	$7,398.42	
THIS IS NOT AN INVOICE
This proposal is valid for thirty (30) days unless otherwise approved by Contractor's Senior Vice President
5811 County Rd 305, Elkton, FL 32033 ph. fax

August 21, 2023
Page 2 of 2

August 14, 2023
Attn: Lourens Erasmus Heritage Landing
370 Heritage Landing Pkwy St. Augustine, FL. 32092

Following are the specifications and price to resurface four existing tennis courts at Heritage Landing, St. Augustine, FL. This quote includes general crack filling repairs and patching, root damage repairs, mushrooms, as well as the application of colored acrylic surfacing on the court. For the best results, we recommend full resurfacing with RiteWay patching System on the courts.

Scope of Work
Resurface – Four Tennis Courts – Asphalt (120’ x 240’) 28,800 sq ft

Mobilization to site
Prep - Scrape the court’s surface of all dirt, debris and loose material.
Sanding - Machine sand the surface of court as necessary to smooth and repair any uneven areas.
Cracks - Apply outdoor court grade patching materials to all cracks and patch areas to bring each area flush with surrounding asphalt. This is our minimum crack treatment that will improve but not eliminate cracks. There are at least 560’ of cracks that we recommend patching with RiteWay. If this patching system is not used, the crack will come back quick and there is no guarantee on the basic crack patching due to the underlying condition of your court base. Cracks repaired with Riteway are guaranteed for 2 years.
Root Damage – heat and rake if needed 12’ x 12’ area of root damage, cover with membrane and patch.
Patching - Using outdoor court grade patch compounds:
One application will be made to each “birdbath”. This will reduce water depth for faster drying times but may not eliminate all water ponding.
Cover and fill any rough areas of asphalt.
There are some mushrooms and smaller patching over the courts to be ground down and patched.
The edges of all patches will be scraped or ground smooth so that patches are not visible through the finished surface.
Light sanding on edges to smooth down.
Leveling Course - Apply one coat of sand - acrylic resurfacer mix over the entire surface of the courts with a broad squeegee according to manufacturer's recommended coverage rates.

Court Surfaces - 1528 Virgils Way #6, Green Cove Springs, FL 32043	1
http://www.courtsurfacesfla.com/

Texture and Finish Courses - Apply two successive coats of outdoor court grade filler coat (sand-filled acrylic color coating) to the entire area of the courts with a broad squeegee according to manufacturer's recommended coverage rates.
Finished colors – Will be owner's choice of any two manufacturer's standard colors. Currently Forest green centers and Pro green borders. Confirm color with customer.
Lines - Paint one (1) set of regulation two-inch-wide white playing lines for each tennis court. Paint one set of yellow pickleball lines on each tennis court.
Clean-up - Remove all excess materials and debris from the job after completion of the work.

Pricing
Resurface – Four Tennis Courts – Asphalt (120’ x 240’) 28,800 sq ft
The total price for the above outlined work is $36,780.00, payable in two draws: First Draw: Due upon acceptance	$ 18,390.00
Final Draw: Due upon completion of job	$ 18,390.00

This Price is good for thirty (30) days.

ACCEPTED BY:	Court Surfaces

For:	Bryan McMandon
Managing Member

By signing this proposal, the customer acknowledges they have read and accept the proposed scope of work, price and terms and conditions outlined in this quote.

Add-On #1- Apply Rite Way Crack Repair over the worst 560 linear feet of the cracks that are over 1/ 8” wide This is a multi-layered system designed for structural cracks that will allow movement underneath the repair without breaking the surface coatings and guarantees each treated crack to not return for at least two years.
Add $11,200.00 to the above base bid for Add-on #1 	

Court Surfaces - 1528 Virgils Way #6, Green Cove Springs, FL 32043	2
http://www.courtsurfacesfla.com/

Add-On #2- Convert to 4 Permanent Pickleball
Convert two of the four existing tennis courts into 4 permanent pickleball courts. Price includes installation of permanent pickleball nets and courts painted as pickleball. (Tennis will no longer be an option after courts are converted.)

Add $8,000.00 to the above base bid for Add-on #2 	

Terms and Conditions

Scope of Work. The work covered by this proposal will be only that specifically outlined herein, and to provide a price for the work in accordance with plans, specifications and or verbally agreed description that were furnished and provided to, Court Surfaces. Any change or variance between, owner, contractors, management, plans, specifications, proposal, or work not covered will be considered as an extra and may be subject to further negotiations, agreement and pricing between both parties prior to work being done. The attached scope of work is an integral part of this proposal/contract and must be completed, signed and returned with all legal owners, property management and job information (Notice of Commencement), before final acceptance can be considered or said work can be scheduled.

Damages/Delays. Court Surfaces agrees to perform, conduct, handle and maintain a professional manner, service, and workmanship. Court Surfaces will not be held responsible for the following
(a) damage or replacement to undisclosed underground utilities, cables, lines pipes, irrigation and or landscaping. These areas should be properly surveyed and marked prior to our arrival (b) Damage to property of others, nor any and all of our work caused by other parties. (c) Delays in completion caused by strikes, acts of God, labor disputes, accidents, delays of other contractors, owners, management of property, or any other parties involved, inclement weather conditions, or other contingencies beyond our control. (d) Any unsuitable subsoil condition, or the removal of any unsuitable subsoil condition such as muck, marl, clay, water, etc. or the replacements of clean fill unless specifically stated.

Permitting. Permitting, Testing, Surveys, Engineer’s Drawings are not included in this proposal. If permitting is required and Owner/Authorized Agent/Management directs contractor to perform work without permitting; any fines or fees as a result of unpermitted work will be documented in writing and will be the financial responsibility of said Owner/Authorized Agent/Manager.

Warranty. All work is guaranteed against defects in materials and workmanship for one year from date of completion, subject to proper maintenance by owner.

Exception to warranty. Any of the cracks in existing court’s surface and / or any new cracks/blisters may reflect through the finished surface at any time. This does not constitute a defect in materials or workmanship. Court Surfaces is responsible for “top-down” workmanship only. We are not responsible for “bottom-up” issues due to existing base material including moisture, cracking, blisters, peeling, etc.

Payment. Payments are due upon receipt unless otherwise stated in writing. Payments over 30 days past due are subject to late fees outlined below:
30 days after Completion date OF 2.5% applied to bill balance 60 days after Completion date OF 5% applied to bill balance

Court Surfaces - 1528 Virgils Way #6, Green Cove Springs, FL 32043	3
http://www.courtsurfacesfla.com/

90 Days after Completion date OF 7% applied to bill balance 120 days after Completion date OF 10% applied to bill balance
At 90 days liens will be placed on said property and WILL NOT BE RELEASED UNTILL COMPLETE FINAL PAYMENT IS MADE AND SAID PAYMENT FUNDS HAVE CLEARED.

Failure to pay on time will result in the forfeiture of Warranty.

Work Site. Work site must be closed for the duration of the job. We recommend signage if possible. Damage done to the jobsite while work is in progress is not the responsibility of Court Surfaces and will result in an additional charge if further repairs are necessary as a result. This includes damage from outside factors including but not limited to people, pets, wildlife, vandalism etc.

Irrigation. Direct irrigation will cause damage to surfacing. It is required that any irrigation that directly contacts the court(s) be disabled for the duration of the job.

Weather. Our work schedule is weather dependent, and we will likely not be on the jobsite from 9:00 to 5:00. While we will make every effort to finish your job in a reasonable amount of time, there may be days we are not able to work due to the weather or other scheduling conflicts. Please set these expectations with all stakeholders in advance.

Landscaping. All landscaping work is the responsibility of the customer. While we will do our best to minimize our impact on the surrounding area, landscaping, grass, plants, hedges, etc may be damaged during the job. Court surfaces is not responsible for damage done to existing landscaping or adding landscaping around new construction.

Cancellation. Should customer/contractor cancel or reschedule this project after contract signature and return, before work has started, or within 24 hours of projected start date, a $3,500.00/new construction or $1,000.00/surfacing charge will be paid to Court Surfaces as liquidated damages (not as penalty) representing reasonable administrative expenses and interruption to Court Surfaces work schedule.

Entrance/Exit. Please note that we will take caution to try to protect concrete, asphalt or material that is used for entrance or exit points however with weight of construction equipment it is not a guarantee that damage will not occur. Court Surfaces will not be responsible for these damages. Broken areas will be a separate charge to repair or replace at a minimum per square ft. We are not responsible to damage to construction entrance or exits.

Change Orders. All Change Orders will be discussed by all parties and signed upon before changes can be made.

Digging and Setting Sleeves. Quote assumes digging and setting of sleeves will be in normal tennis spec asphalt/limerock. There will be an additional charge if we have to dig through multiple layers of asphalt or rebar or any other material that requires more time.

Remobilization. Our remobilization fee is $1,000.00.

Court Surfaces - 1528 Virgils Way #6, Green Cove Springs, FL 32043	4
http://www.courtsurfacesfla.com/

Competition Blue

Medium Green

Green

Light Blue

Standard Orange

Classic Red

Custom or team colors available upon request. Colors may vary on your monitor/computer. See website for visualizer.
Select pigments may increase price.

TennisPaint.com • 888.294.0428

Job Code	2023 Heritage Landing	Tennis Ct Plant Removal and Rough Grading

= Azalea Removal
= Holly Removal
= Rough grade areas

Tab 6

Smith Electrical Inc.	Estimate

Estimate #	Date	
PedCrossLt	8/24/2023	

PO Box 9023
St Augustine, FL 32085

Name / Address	
Heritage Landing CDD C/O Rizzetta & Company
3434 Colwell Ave, Suite 200
Tampa, FL 33614 cddinvoice@rizzetta.com	

Item	Description	Qty	Rate	Total	

Quote

Quote	Pedestrian Crossing Light
Supply and install materials to add (1) 20' black fiberglass pole, (2) black lantern style fixtures with (1) bull horn.

Supply and install PVC conduit, wiring and photocell.	
1

1	
3,792.52

3,087.17	
3,792.52

3,087.17	
All material is guaranteed to be as specified. All work to be completed in a substantial workmanlike manner according to specifications submitted, per standard practices.
Any variation or deviation from above specifications involving extra costs will be	Total	
$6,879.69	
executed only upon written orders, and will become an extra charge over and above
the estimate. All agreements are contingent upon strikes, accidents or delays beyond	Signature our control. Owners to carry fire, tornado and other necessary insurance.

Phone #	Fax #	E-mail	Web Site	
9048290899	904-829-0259	smithelectric08@gmail.com	staugustineelectric.com	

Tab 7

M&G Holiday Lighting
4845 Belle Terre Pkwy Palm Coast, FL 32164 US
holiday@mgbusinessventures.com

Estimate		
ADDRESS	ESTIMATE	2051	
Heritage Landing - Vesta
370 Heritage Landing Pkwy	DATE	08/08/2023	
St. Augustine, FL 32092			

DATE	DESCRIPTION	QTY	RATE	AMOUNT	
Holiday Lighting - Reinstall	MAIN ENTRANCE WEST
- Re-install Steak lighting 60’ (behind West
Wall)	1	270.00	270.00	
Holiday Lighting - Reinstall	Re-install pre lit garland to sign west sign	1	132.35	132.35	
Holiday Lighting - Reinstall	Re-install C7 warm white lighting around entrance signage on the west side (near tower)	1	378.00	378.00	
Holiday Lighting - Reinstall	Re-install 72” pre-lit wreath from Upper cross on tower	1	150.00	150.00	
Holiday Lighting - Reinstall	Re-wrap oak tree trunks up 3 trees 7’ (4” spacing)
** NEW LIGHTS **	1	742.28	742.28	
Holiday Lighting - Reinstall	Re-install 4, 36” pre-lit wreaths to signs	1	300.00	300.00	
				Subtotal: 1,972.63	
Holiday Lighting - Reinstall	MAIN ENTRANCE CENTER MEDIAN - Re-
install steak lights between the landscape bush line 40’	1	180.00	180.00	
Holiday Lighting - Reinstall	Re-install pre-lit garland between columns of wall	1	150.00	150.00	
Holiday Lighting - Reinstall	Re-wrap oak tree trunks up 3 trees 7’ (4” spacing)
** NEW LIGHTS **	1	742.28	742.28	
				Subtotal: 1,072.28	
Holiday Lighting - Reinstall	MAIN EXIT - Re-install 2, 36” pre-lit wreaths facing	1	150.00	150.00	

Page 1 of 2

Holiday Lighting - Reinstall

Holiday Lighting - Reinstall

Holiday Lighting - Reinstall

Removal

Storage

Miscellaneous - Wire - Plugs, Supplies, etc
Shipping
Holiday Lighting - New Install

the exit

1	742.28	742.28	

1	
67.50	
67.50	
		
Subtotal: 959.78	
1	3,134.20	3,134.20	
		
Subtotal: 3,134.20	
1	850.00	850.00	

1	
150.00	
150.00	

1	
150.00	
150.00	

1	
54.95	
54.95	
1	82.72	82.72	

Re-wrap oak tree trunks up 3 trees 7’ (4” spacing)
** NEW LIGHTS **
Re-install steak lights ahead of the shrub at the mulch line

Re-wrap 11 Palms, 15’ up trunk with WW Minis ** NEW LIGHTS**

Removal of Lights and Decor at the end of the season
Storage of Holiday lights and decor till the next season
Miscellaneous - Wire - Plugs, Supplies, etc
Shipping of new product
New traditional bows for all wreaths

THIS IS AN ESTIMATE FOR A REINSTALL BASED ON THE SAME DESIGN	TOTAL	$8,426.56
THAT WAS DONE IN PRIOR YEARS.  EVERYTHING IS OWNED BY YOU
AND WE ARE SUGGESTING THAT THE MINI LIGHTS BE REPLACED THIS YEAR AS THEY TYPICALLY DO NOT LAST MORE THAN 2 SEASONS.

WE REQUIRE A PAYMENT OF 50% TO CONFIRM AND SCHEDULE THE INSTALLATION

Accepted By Accepted Date

Page 2 of 2

M&G Holiday Lighting
4845 Belle Terre Pkwy Palm Coast, FL 32164 US
holiday@mgbusinessventures.com

Estimate		
ADDRESS			ESTIMATE	2053		
Heritage Landing - Vesta
370 Heritage Landing Pkwy			DATE	09/06/2023		
St. Augustine, FL 32092						
DATE	DESCRIPTION	QTY	RATE		AMOUNT	

Holiday Lighting - New Install	CLUBHOUSE - Install WW C7’s to building facing parking lot -	1	1,460.00	1,460.00	
Holiday Lighting - New Install	Install 2, pre-lit 60” wreaths with bow (traditional red velvet) to building on architectural peaked areas -	1	546.70	546.70	
				Subtotal: 2,006.70	
Holiday Lighting - New	MEDIANS	1	1,896.00	1,896.00	
Install	INTERSECTING WITH				
	CLUBHOUSE - Install WW				
	mini lights up the trunks of				
	12 oaks 6’ high				
				Subtotal: 1,896.00	
Holiday Lighting - New	LARGE MEDIAN AT	1	680.00	680.00	
Install	ENTRANCE - Install stake				
	lighting at the entrance				
	side of median lining				
	landscapes				
Holiday Lighting - New	Install WW minis 6’ up the	1	474.00	474.00	
Install	trunk of 3 oak trees				
	closest to the entrance				
	side of the median				
				Subtotal: 1,154.00	
Holiday Lighting - New	LARGE MEDIAN MID	1	948.00	948.00	
Install	SECTION - wrap the				
	remaining 6 oaks with				
	WW minis 6’ up the trunk				
Holiday Lighting - New	Install stake lighting to the	1	792.00	792.00	
Install	area nearest the middle of				
	this large median mid				
	section				

Page 1 of 2

Holiday Lighting - New Install

Holiday Lighting - New Install

Miscellaneous - Wire - Plugs, Supplies, etc
Shipping Removal

Storage

Bottom area of the large median - install stake lighting lining the landscaping

1	165.00	165.00	

1	

1,874.18	

1,874.18	

Subtotal: 3,779.18	
1	175.00	175.00	
	
212.00	
212.00	
1	450.00	450.00	

1	
150.00	
150.00	

Install 3, WW 5 foot snowflakes to the open field area of the large entrance median

Miscellaneous - Wire - Plugs, Supplies, etc
Shipping of new product
Removal of Lights and Decor at the end of the season
Storage of Holiday lights and decor till the next season

We require a payment of 50% to confirm and schedule the installation

TOTAL

$9,822.88

Accepted By Accepted Date

Page 2 of 2

.JtN ,.

Median outside of the clubhouse south side

ntrance Medi
-T

l
Bottom of large median at entrance

, .

. .'	·.•
.	.,	• '·==;,;,;./

Tab 8

RESOLUTION 2023-08

A RESOLUTION OF THE BOARD OF SUPERVISORS OF THE HERITAGE LANDING COMMUNITY DEVELOPMENT DISTRICT DESIGNATING DATES, TIME AND LOCATION FOR REGULAR MEETINGS OF THE BOARD OF SUPERVISORS OF THE DISTRICT, FOR FISCAL YEAR 2023/2024, AND PROVIDING FOR AN EFFECTIVE DATE

WHEREAS, Heritage Landing Community Development District (hereinafter the “District”) is a local unit of special-purpose government created and existing pursuant to Chapter 190, Florida Statutes, being situated entirely within the St Johns County, Florida; and

WHEREAS, the District’s Board of Supervisors (hereinafter the “Board”) is statutorily authorized to exercise the powers granted to the District; and

WHEREAS, all meetings of the Board shall be open to the public and governed by the provisions of Chapter 286, Florida Statutes; and

WHEREAS, the Board is statutorily required to file annually, with the local governing authority or authorities a schedule of its regular meetings; and

WHEREAS, the District is required by Florida law to prepare an annual schedule of its regular public meetings which designates the date, time, and location of the District’s meetings.

NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF SUPERVISORS OF THE HERITAGE LANDING COMMUNITY DEVELOPMENT DISTRICT:

The Fiscal Year 2023/2024 annual public meeting schedule attached hereto and incorporated by reference herein as Exhibit A is hereby approved and will be published and filed in accordance with Section 189.015(1), Florida Statutes.

This Resolution shall become effective immediately upon its adoption.

PASSED AND ADOPTED THIS 14th DAY OF SEPTEMBER, 2023.

HERITAGE LANDING COMMUNITY DEVELOPMENT DISTRICT

CHAIRMAN / VICE CHAIRMAN
ATTEST:

SECRETARY / ASST. SECRETARY

EXHIBIT “A”

BOARD OF SUPERVISORS MEETING DATES HERITAGE LANDING COMMUNITY DEVELOPMENT DISTRICT
FISCAL YEAR 2023/2024

October 12, 2023
November 9, 2023*
December 14, 2023
January 11, 2024
February 8, 2024*
March 14, 2024
April 11, 2024
May 9, 2024*
June 13, 2024
July 11, 2024
August 8, 2024*
September 12, 2024

All meetings will convene at 1:00 p.m.
(except for dates marked with a * which will be held at 6:00 p.m.) and will be held at the Heritage Landing Amenity Center,
370 Heritage Landing Parkway, St. Augustine Florida 32092.

Tab 9

Heritage Landing CDD Meeting
September 14, 2023, 1:00 p.m.

Date of Report: September 6, 2023	Todd Myhill, Amenity Manager

Concluded Events: 80s Neon Pool Party Redux—No Board Action Required
We had an excellent turnout for the 80s Neon Pool Party and residents reported having a good time. No crowding inside the pool facility and plenty of room for residents to enjoy the festivi- ties.
Request to Collect Food/Toys by Resident Mirtha Barzaga—Board Action Required
Mirtha Barzaga will be asking the board for permission to collect food and toys in the amenity center parking lot as part of an annual Thanksgiving drive.
Additional Evening Hours to Monitor and Close the Pools During the Winter—Board Action
Required
The amenity center will be switching to winter hours on October 1. During the winter, the of- fice will close one hour earlier each day as compared to the summer schedule. We have been providing staff from the time the office closes to 10:00 p.m. to monitor and close the pools. We have not accounted for continuing this evening staffing during the winter. The additional time per week would be 26 hours. From October 1, 2023 to February 28, 2024, that would amount to 560 hours, if the board would like to continue or modify this service.
Facility Information—No Board Action Required
Lifeguards completed their season on September 4. They closed out the year with six saves
and endured an especially hot summer.
This swim season, from May 26 to September 4, 2023 saw a total of 38,536 residents and guests at the pools and gym. For perspective, attendance during the same period for the last four years is as follows:

2023	38,536	
2022	40,289	
2021	33,117	
2020	27,010 (Pandemic period)	
2023 represents a 4.4% drop over 2022, but a 16% increase over 2021. 2020 is an outlier due to pandemic restrictions.
Two minors were suspended 30 days as a result of an incident at the recent special event. No
board action is required with these suspensions.
We’re grateful that Hurricane Idalia had little impact on our area on August 30. We had a great opportunity to practice our facility preparations and feel prepared to meet the remainder of the hurricane season.

FY 2022-23
FALL & WINTER HOURS	21	
OCTOBER 1ST – FEBRUARY 28TH (21 WEEKS)		

Office Hours: Monday: 1 – 6PM; Tues – Thurs: 10AM – 6PM; Friday – Saturday: 10AM – 7PM; Sunday: 10AM – 6PM.

Job	MON	TUE	WED	THUR	FRI	SAT	SUN	FA HRS	TOTAL	
Asst. Manager		10 – 6 (8)	10 – 6 (8)	10 – 6 (8)			10 – 6 (8)		32	
FA 1					10 – 3 (5)	10 – 3 (5)		10	10	
FA 2	1 – 6 (5)				3 – 7 (4)	3 – 7 (4)		13	13	
								23	55	
TOTAL DAY HRS	5	8	8	8	9	9	8		55	
						21 wks x 55 hrs =	1,155	

SPRING & SUMMER HOURS	
9	
MARCH 1ST – APRIL 30TH (9 WEEKS)		

Office Hours: Monday: 1 – 7PM; Tues – Thurs: 10AM – 7PM;
Friday – Saturday: 10AM – 8PM; Sunday: 10AM – 7PM. Staff on duty until 10PM every day.	
Job	MON	TUE	WED	THUR	FRI	SAT	SUN	FA HRS	TOTAL	
Asst. Manager		10 – 6 (8)	10 – 6 (8)	10 – 6 (8)	10 – 6 (8)	10 – 6 (8)			40	
FA 1	6 – 10 (4)	5 – 10 (5)	5 – 10 (5)				10 – 4 (6)	20	20	
FA 2				5 – 10 (5)	6 – 10 (4)	6 – 10 (4)	2 – 6 (4)	17	17	
FA 3	1 – 6 (5)				2 – 7 (5)	2 – 7 (5)	4 – 10 (6)	21	21	
								58	98	
TOTAL DAY HRS	9	13	13	13	17	17	16		98	
						9 wks x 98 hrs =	882	

SUMMER & FALL HOURS	
22	
MAY 1ST – SEPTEMBER 30TH (22 WEEKS)		

Office Hours: Monday: 1 – 7PM Tues – Thurs: 10AM – 7PM
Friday – Saturday: 10AM – 8PM Sunday: 10AM – 7PM. Staff on duty until 10PM every day.	
Job	MON	TUE	WED	THUR	FRI	SAT	SUN	FA HRS	TOTAL	
Asst. Manager		10 – 6 (8)	10 – 6 (8)	10 – 6 (8)	10 – 6 (8)	10 – 6 (8)			40	
FA 1	6 – 10 (4)	6 –10 (4)	2 – 6 (4)	2 – 6 (4)			10 – 3 (5)	21	21	
FA 2			6 –10 (4)	6 –10 (4)	6 –10 (4)	6 –10 (4)	2 – 6 (4)	20	20	
FA 3	1 – 6 (5)	2 – 6 (4)			1 – 6 (5)	1 – 6 (5)	3 – 10 (7)	26	26	
								67	107	
TOTAL DAY HRS	9	16	16	16	17	17	16		107	
						22 wks x 107 hrs =	2354	

TOTAL YEARLY HOURS:	4,391

Tab 10

Heritage Landing CDD Meeting September 14, 2023
Field Operations Manager Report
Date of report: 9/5/2023

Night 80’s Party:

We had our annual night party where the slide was open till 11pm; gifts were given out, free ice cream for the first 600 and a DJ. Lots of fun for everyone!!

Athletic Field Sod Installed:
The new sod was installed and is looking great.

Slide Tower Landings:
One of the items on the Adkins list that needed to be completed/redone was the waterproofing of the landings. The landings were sanded/grinded with a diamond wheel disc. The different layers of waterproofing were laid down.

Irrigation Main Line Repair:
The line broke right at the old irritrol valve. The valve was replaced at the same time with a new one.

Hurricane Prep and Clean Up:
We had minimal impact from the hurricane; there were a lot of plant debris that blew into the pools and all over our courts and parking lots. We were able to get everything back up and running in a short amount of time. We will roll the windscreens down as soon as my order of zip-ties arrives.

Amenity Center Tree Removal:

The five large oak trees were cut down and stump grounded. Next we are waiting on some proposals to level it all off and put down sod to start with.

General Maintenance:
Made new lids for trash cans, installed new basketball nets, repaired baseball back stop, sprayed house wash on roof.
  
Repaired broken fence panels along side SR16.

Polished slide one last time before labor day weekend. Will get pricing on having our slide professionally prepped in off season for next year.
During the fire sprinkler repairs a hole was cut in the ceiling to access the pipes. We repaired the hole

Did some trash pickup around some of our ponds, will continue as time allows.

Lourens Erasmus
General Manager

370 Heritage Landing Pkwy Saint Augustine, FL 32092 P: 904.940.6095
C: 904.536.6217
www.VestaPropertyServices.com

Tab 11

	6869 Phillips Pkwy Dr. South Jacksonville Fl 32256	 Fax: 904-807-9158	Phone: 904-997-0044
Service Report

Date: August 9 & 10, 2023	Biologists: Jim Charles	
	Bill Fuller	
Client: Heritage Landing CDD		
Waterways: Thirteen Ponds		
Comments: Mostly sunny, 86° F and calm.	
Pond 1: Pond was in fair to good condition. Water level is good. Treated for torpedo grass, alligator weed and spatterdock.

Pond 2: Pond was in fair to good condition. Water level is normal. Fountain running.

Pond 3: Pond was in fair to good condition. Water level is good. Treated for torpedo grass.

Pond 4: Pond was in fair condition. Both fountains running. Treated perimeter for torpedo grass and spatterdock. We added 4 gallons of pond dye to this pond. Picked up trash from corner.

Pond 5: Pond was in poor condition due to an out break of algae. Water level is normal. Treated for algae by boat on the 10th.

Pond 6: Pond was in fair condition. Water level is normal. Treated perimeter for torpedo grass and spike rush.

Pond 7: Pond was in fair to good condition. Water level is good. Treated minor perimeter algae by boat this month.

Pond 8: Pond was in fair condition. Water level is normal. Fountain running. Treated entire perimeter for torpedo grass and alligator weed.

Pond 9: Pond was in good condition. Water level is good.

Pond 10: Pond was in good condition. Water level is good. Minor spatter dock noted.

Pond 11: Pond was in fair to good condition. Water level is normal.

Pond 12: Pond was in good condition. Water level is normal. Treated minor perimeter torpedo grass.

Pond 13: Pond was in fair condition. Water level is normal. Treated entire perimeter for torpedo grass.

Jim Charles