Heritage Landing Community Development District

Board of Supervisors’ Meeting
February 9, 2023

District Office: 2806 N. Fifth Street Unit 403
St. Augustine, FL 32084 www.heritagelandingcdd.org

HERITAGE LANDING COMMUNITY DEVELOPMENT DISTRICT

Camp Heritage Amenity Center
370 Heritage Landing Parkway, St. Augustine, FL 32092 www.heritagelandingcdd.org

Board of Supervisors	Michael Taylor
Kevin Austin	Chairman
Vice Chairman	
	Robert Och Achara Tarfa Christine Mallatt	Assistant Secretary Assistant Secretary Assistant Secretary	
District Manager	Melissa Dobbins	Rizzetta & Company, Inc.	
District Counsel	Wes Haber	Kutak Rock LLP	
District Engineer	Scott Lockwood	England-Thims & Miller, Inc	

All cellular phones must be placed on mute while in the meeting room.

The Audience Comments portion, on Agenda Items Only, will be held at the beginning of the meeting. The Audience Comments portion of the agenda, on General Items, will be held at the end of the meeting. During these portions of the agenda, audience members may make comments on matters that concern the District (CDD) and will be limited to a total of three (3) minutes to make their comments.

Pursuant to provisions of the Americans with Disabilities Act, any person requiring special accommodations to participate in this meeting/hearing/workshop is asked to advise the District Office at least forty-eight (48) hours before the meeting/hearing/workshop by contacting the District Manager at (239) 936-0913. If you are hearing or speech impaired, please contact the Florida Relay Service by dialing 7-1- 1, or 1-800-955-8771 (TTY)
1-800-955-8770 (Voice), who can aid you in contacting the District Office.

A person who decides to appeal any decision made at the meeting/hearing/workshop with respect to any matter considered at the meeting/hearing/workshop is advised that person will need a record of the proceedings and that accordingly, the person may need to ensure that a verbatim record of the proceedings is made including the testimony and evidence upon which the appeal is to be based.

HERITAGE LANDING COMMUNITY DEVELOPMENT DISTRICT
District Office · St. Augustine, Florida · (904) 436-6270
Mailing Address · 3434 Colwell Avenue, Suite 200, Tampa, Florida 33614 www.heritagelandingcdd.org

Board of Supervisors	February 2, 2023
Heritage Landing Community Development District

Dear Board Members:	AGENDA

The regular meeting of the Board of Supervisors of the Heritage Landing Community Development District will be held on February 9, 2023 at 6:00 p.m. at the Heritage Landing Amenity Center, located at 370 Heritage Landing Parkway, St. Augustine, Florida 32092. The following is the agenda for this meeting:
CALL TO ORDER/ROLL CALL
AUDIENCE COMMENTS ON AGENDA ITEMS
BUSINESS ADMINISTRATION
Consent Agenda
Consideration of the Minutes of the Board of Supervisors’
Meeting held on January 12, 2023	Tab 1
Ratification of the Operation and Maintenance Expenditures
for the month of December 2022	Tab 2
STAFF REPORTS - PART A
District Engineer
Landscape and Maintenance Report	Tab 3
Consideration of Brightview Proposal
for Swale Tree Removal	Tab 4
BUSINESS ITEMS – PART A
Review of Amenity Suspension
Discussion Regarding Dug Outs
Consideration of Audit Committee Recommendation
Consideration of Charles Aquatics Proposal for Sediment Removal	Tab 5
STAFF REPORTS - PART B
District Counsel
Amenity Center and Field Maintenance
Amenity Manager Report	Tab 6
Sports and Arts Summer Camp
Field Manager Report	Tab 7
Charles Aquatics Report	Tab 8
District Manager
AUDIENCE COMMENTS AND SUPERVISOR REQUESTS
ADJOURNMENT

I look forward to seeing you at the meeting. In the meantime, if you have any questions, please do not hesitate to contact me at (904) 436-6270.
Very truly yours, Melissa Dobbins Melissa Dobbins,

Tab 1

HERITAGE LANDING COMMUNITY DEVELOPMENT DISTRICT	
		January 12, 2023 Minutes of Meeting	
		Page 1	
1	MINUTES OF MEETING	
2			
3	Each person who decides to appeal any decision made by the Board with respect to any	
4	matter considered at the meeting is advised that the person may need to ensure that a	
5  verbatim record of the proceedings is made, including the testimony and evidence upon	
6	which such appeal is to be based.		
7			
8			
9
10	HERITAGE LANDING COMMUNITY DEVELOPMENT DISTRICT	
11			
12
13
14
15	The regular meeting of the Heritage Landing Community Development District was held on Thursday, January 12, 2023 at 1:00 p.m. at the Heritage Landing Amenity Center, located at 370 Heritage Landing Parkway, St. Augustine, Florida 32092.	
16			
17	Present and constituting a quorum:	
18			
19
20
21
22
23
24	Michael Taylor Kevin Austin Robert Och Achara Tarfa

Christine Mallatt	Board Supervisor, Chairman Board Supervisor, Vice Chairman
Board Supervisor, Assistant Secretary Board Supervisor, Assistant Secretary (via speakerphone)
Board Supervisor, Assistant Secretary	
25
26	Also present were:		
27			
28
29	Melissa Dobbins
Wes Haber	District Manager, Rizzetta & Company, Inc.
District Counsel, Kutak Rock LLC	
30
31
32
33	
Lourens Erasmus Todd Myhill
Billy Buerki	(via speakerphone)
Field Manager, Vesta Property Services Amenity Manager, Vesta Property Services Brightview Landscape	
34			
35
36	Public present.		
37			
38			
39	FIRST ORDER OF BUSINESS	Call to Order	
40
41  Mr. Taylor called the meeting to order at 1:00 p.m. and read the roll call.
42
43  SECOND ORDER OF BUSINESS	Public Comments
44
45  No public comments.
46
47  THIRD ORDER OF BUSINESS	Consent Items
48
1. Consideration of the Board of Supervisors’ Regular
Meeting Minutes held on December 8, 2022

	HERITAGE LANDING COMMUNITY DEVELOPMENT DISTRICT	
	January 12, 2023 Minutes of Meeting	
	Page 2	
51		
	On a motion by Mr. Austin, seconded by Mr. Taylor, with all in favor, the Board accepted	
	the minutes of the meeting held on December 8, 2022, for the Heritage Landing Community	
	Development District.	
52		
53	2. Ratification of the Operation and Maintenance Expenditures	
54	for November 2022.	
55		
	On a motion by Mr. Taylor, seconded by Mr. Och, with all in favor, the Board ratified the	
	Operation and Maintenance Expenditures for November 2022 in the amount of	
	$177,168.98, for the Heritage Landing Community Development District.	
56		
57	FOURTH ORDER OF BUSINESS	Staff Reports – PART A	
58		
59	A. District Engineer	
60	Mr. Erasmus updated the Board that Brightview cleared the swale between the	
61	District and Ashley Oaks. He will now need to get pricing from a tree company	
62	for larger debris to be removed and asked Mr. Lockwood to look at the swale to	
63	confirm how much the slope has dropped.	
64		
65	B. Landscape and Maintenance	
66	Mr. Buerki reviewed his report and noted that the cogon grass just received	
67	another application and will continue to do so.	
68		
69	1.	Consideration of Soccer Field & Steamboat Well VFD Proposals	
70		
71	The Board discussed the VFD proposals behind Tab 3. Mr. Och	
72	requested to research alternative options to install valves which is a	
73	less expensive approach. Board authorized Mr. Och to research other	
74	options to bring back to a future meeting.	
75		
76	FIFTH ORDER OF BUSINESS	Discussion Regarding Tennis Court	
77	Refurbishing	
78		
79	After discussion regarding the current condition of the courts and if more courts can be	
80	made into pickle ball courts, Mr. Erasmus stated he will reach out to the vendor a resident	
81	recommended to assess the courts and bring back their recommendations to a future	
82	meeting.	
83		
84		
85	SIXTH ORDER OF BUSINESS	Staff Reports – PART B	
86		
87	A. District Counsel	

	HERITAGE LANDING COMMUNITY DEVELOPMENT DISTRICT	
	January 12, 2023 Minutes of Meeting	
	Page 3	
88	Mr. Haber updated the Board that the District Manager received the final	
89	payment from Crowns Pool for the pool filter project. After discussion, the	
90	Board approved the District Manager to pay the final full payment of the	
91	invoice.	
On a motion by Mr. Taylor, seconded by Ms. Mallatt, with all in favor, the Board approved	
the District Manager to pay the final payment to Crowns Pool, for the Heritage Landing	
Community Development District.	
92		
93		
94	Mr. Erasmus also updated the Board that Adkins is still working on final punch list	
95	items.	
96		
97	B. Amenity Center and Field Maintenance	
98		
99	1. Amenity Manager Report	
100	Mr. Myhill introduced Coach Frank and his request to present a Summer	
101	Camp option to the Board for Summer 2023. After discussion, the Board	
102	agreed to have Coach Frank present a more detailed proposal at a future	
103	meeting.	
104		
105	2. Field Manager Report	
106	Mr. Erasmus noted that the FPL fence could use a cleaning and his	
107	first estimate to pressure wash was around $1,900.00. The Board took	
108	no further action at this time.	
109		
110	Mr. Erasmus also updated the Board he was getting cost from the	
111	county sign vendor on replacements, but also was looking at nicer	
112	signs that could be a lot less expensive to just have the District	
113	continue to maintain, but easier to replace when needed. Board agreed	
114	for Mr. Erasmus to bring back additional options once he has further	
115	cost information.	
116		
117	The Board discussed making a final decision regarding a resident’s	
118	request to purchase a portion of CDD property.	
119	The board took a final vote with two board members, Mr. Austin and	
120	Mr. Taylor were in favor of the purchase, and with three board	
121	members, Ms. Tarfa, Ms. Mallatt and Mr. Och were opposed,	
122	concluding the final vote failed to pass.	
123		
124	3. Charles Aquatics Pond and Fountain Report	
125		
126	C. District Manager	
127	Ms. Dobbins reviewed the end of the year financials for FY 2022.	
128		
129	Also, Ms. Schalau, a Hammerhead Representative, reviewed their current	
130	agreement with the Board. It was concluded that they will continue to charge an	
131	additional fee of $20.00 for each non-resident member, which will go directly to	
132	the CDD and the Board will possibly look at entering into a profit share provision	
133	next year.	

HERITAGE LANDING COMMUNITY DEVELOPMENT DISTRICT
January 12, 2023 Minutes of Meeting
Page 4
134		
135	SEVENTH ORDER OF BUSINESS	Supervisor Requests and Audience	
136	Comments	
137		
138	Supervisors:	
139		
140	Mr. Austin requested that he be able to meet the tennis court vendor with staff	
141	when they visit the property.	
142		
143	Mr. Och requested that audience comments keep to authorized time slots.	
144		
145	Mr. Taylor requested that dugouts be reviewed at the next meeting.	
146		
147	Audience:	
148		
149	Audience member reported a blinking FPL light.	
150
151	Board took a 5 minute recess at 3:55 pm.	
152		
153	EIGHTH ORDER OF BUSINESS	Discussion Regarding Security	
154	Options (Per FL Statues 119.071(3)(a)	
155	and 281.301, this portion may be	
156	closed to the public)	
157		
158	Mr. Erasmus reviewed additional security camera locations with the board.	
159
160		
161		
162	NINTH ORDER OF BUSINESS	Adjournment	
163		
	On a motion by Mr. Taylor seconded by Mr. Och, with all in favor, the Board adjourned	
	the meeting at 4:26 p.m., for the Heritage Landing Community Development District.	
164
165
166
167
168
169
170
171
172
173
174
175
176
177
178
179

HERITAGE LANDING COMMUNITY DEVELOPMENT DISTRICT
January 12, 2023 Minutes of Meeting
Page 5
180		
181		
182		
183		
184		
185	 		 		
186	Secretary/Assistant Secretary	Chairman/Vice Chairman	
187		
188		
189		
190		
191		

Tab 2

HERITAGE LANDING COMMUNITY DEVELOPMENT DISTRICT

DISTRICT OFFICE · ST. AUGUSTINE, FLORIDA 32084
Mailing Address · 3434 Colwell Avenue, Suite 200 · Tampa, Florida 33614 Www.HeritageLandingCdd.Org

Operation and Maintenance Expenditures
December 2022 Presented For Board Approval

Attached please find the check register listing the Operation and Maintenance expenditures paid from December 1, 2022 through December 31, 2022. This does not include expenditures previously approved by the Board.

The total items being presented:    $45,814.51

Approval of Expenditures:

	 Chairperson

	 Vice Chairperson

	 Assistant Secretary

Heritage Landing Community Development District
Paid Operation & Maintenance Expenditures
December 1, 2022 Through December 31, 2022

Vendor Name		Check Number  Invoice Number		Invoice Description			Invoice Amount	

BrightView Landscape Services,						
Inc.	100103	8171341	Over-seed Soccer Field 11/22	$	3,142.00	
BrightView Landscape Services,						
Inc.	100103	8173149	Irrigation Repairs 11/22	$	482.98	
BrightView Landscape Services,						
Inc.	100103	8188425	Landscape Maintenance 12/22	$	20,800.00	
		8495 74 140 0429787				
COMCAST	ACH	11/22	Cable TV & Internet 11/22	$	380.28	

Commercial Fitness Products, Inc. 100105	
D011186	
Preventative Maintenance 11/22	
$	
225.00	
Florida Power & Light Company	ACH	87098-35048 11/22	
Street Lights 11/22	$	4,065.09	
		Monthly Summary				
Florida Power & Light Company	ACH	12/2022	Electric Services 12/22	$	2,759.48	
Kevin Lee Austin	100106	KA120822	Board of Supervisors Meeting 12/08/22	$	200.00	

Kutak Rock, LLP	
100107	
3141633	
Legal Services 10/22	
$	
2,183.40	

Leslie Achara McNair-Tarfa	
100108	
AT120822	
Board of Supervisors Meeting 12/08/22	
$	
200.00	

Heritage Landing Community Development District	
Paid Operation & Maintenance Expenditures	
December 1, 2022 Through December 31, 2022	

Vendor Name		
Check Number  Invoice Number		
Invoice Description		
	Invoice Amount	

Michael C. Taylor	
100109	
MT120822	
Board of Supervisors Meeting 12/08/22	
$	
200.00	

Poolsure	
100110	
1.31296E+11	
Monthly Pool Maint & Chemicals 12/22	
$	
2,221.95	
Rizzetta & Company, Inc.	100102	INV0000073249	District Management Services 12/22	$	5,900.00	
Robert Och	100111	RO120822	Board of Supervisors Meeting 12/08/22	$	200.00	
Smith Electrical, Inc.	100112	20711	Replace Tennis Court Lights 12/22	$	1,291.00	
St Johns County Sheriff Alarm						
Program	100113	49743	Alarm Permit Renewal 11/22	$	25.00	
St Johns County Tax Collector	100114	Postage 12/22	Property Tax Postage 12/22	$	209.55	
St Johns Utility Department	ACH	503699-115198 11/22	Water Services 11/22	$	617.15	
The Ledger / News Chief/ CA						
Florida Holdings, LLC	100115	596301	Legal Advertising 10/22-11/22	$	182.24	
VGlobal Tech	100116	4498	Website & ADA Maintenance 12/22	$	250.00	
Waste Management Inc. of Florida	ACH	0024216-4032-3	Waste Management Services 11/22	 $		279.39 	

Heritage Landing Community Development District
Paid Operation & Maintenance Expenditures
December 1, 2022 Through December 31, 2022

Vendor Name	 Check Number  Invoice Number	 Invoice Description	 	Invoice Amount

Report Total	$	45,814.51

Tab 3

Quality Site Assessment
Prepared for: Heritage Landing @ WGV

General Information

DATE:	Tuesday, Jan 31, 2023	
NEXT QSA DATE:	Monday, May 01, 2023	
CLIENT ATTENDEES:		
BRIGHTVIEW ATTENDEES:	William Buerki	

Customer Focus Areas

Turf health, Annuals, Weed control, Plant Health

1 / 4

QUALITY SITE ASSESSMENT
Heritage Landing @ WGV

Recommendations for Property Enhancements

 1 

 2 

 1 

Proposed new plantings for

this area

 2 

Proposed new plantings for

this area

2 / 4

 4 

 3 

QUALITY SITE ASSESSMENT
Heritage Landing @ WGV

 1 

Playground area was free of weeds at the time of

inspection

 2 

Annual flowers are healthy.

We are seeing the
re-emergence of the Snap Dragon Blooms (Red)

 3 

Overall condition of the Soccer Field was

Satisfactory at the time of inspection. I did identify some high use areas where the rye grass has been worn down.
We will begin to see the rye grass fade as the warm temps return at which point the Bermuda will come out of dormancy.

 4 

Nature Trail was free of weeds at the time of

inspection. Crew is also keeping
the native grasses trimmed away
from the sidewalk so that they do not impede.

Notes to Owner / Client

 1 

 2 

3 / 4

 7 

QUALITY SITE ASSESSMENT
Heritage Landing @ WGV

 5 

Overall turf health was satisfactory at the time of

inspection. Little to no weeds present. Open areas are still very much in their dormant state. We will see improved color and growth as the ground
temperature rises.

 6 

Crew is on pace with their shrub trimming rotations.

Shrubs are trimmed to maintain
desired size and shape. We will be reducing the shrub height
of the Lorapetalum at the Main entrance Signage in February.

 7 

Some bare space was created in the turf area in

front of the wood line on silver glen during the last chemical application. Scheduling replacement sod for the beginning of March.

Notes to Owner / Client

 5 

 6 

4 / 4

Tab 4

January 31, 2023
Page 1 of 2

Proposal for Extra Work at Heritage Landing @ WGV	
	
Property Name	
Heritage Landing @ WGV	
Contact	
Melissa Dobbins	
	Property Address	370 Heritage Landing Pkwy	To	Heritage Landing CDD	
		St Augustine, FL 32092	Billing Address	c/o Rizzetta and Company Inc 3434	
				Colwell Ave Ste 200	
				Tampa, FL 33614	
	Project Name	General Tree 1-31-23			
	Project Description	Remove Specified Trees to correct Drainage coming from neighboring property	
Scope of Work	

QTY

1.00	
UoM/Size

LUMP SUM	
Material/Description
Behind River Lagoon Trace along ditch line behind houses remove trees marked with orange ribbon.Most tress are located behind address 1928 river lagoon trace. Stump Grind where necessary. Remove dead pine behind 1800 Enterprise		

For internal use only			
SO#	8028885		
JOB#	460802023			
Service Line	300	Total Price	$3,786.00	
THIS IS NOT AN INVOICE
This proposal is valid for thirty (30) days unless otherwise approved by Contractor's Senior Vice President
5811 County Rd 305, Elkton, FL 32033 ph. fax

January 31, 2023
Page 2 of 2

TERMS & CONDITIONS

I. The Contractor shall recognize and perform in accordance with written terms, written specifications and drawings only contained or referred to herein. All materials shall conform to bid specifications.

Work Force: Contractor shall designate a qualified representative with experience in landscape rraintenance/construction upgrades or when applicable in tree management. The vYOrkforce shall be competent and qualified, and shall be legally authorized to work in the U.S.

License and Permits: Contractor shall maintain a Landscape Contractor's license, if required by State or local law, and will con-ply with all other license requirements of the City, State and Federal Governments, as we 11 as all other requirements of law. Unless otherwise agreed upon by the parties or prohibited by law, Custorrer shall be required to obtain all necessary and required permits to allow the conmencement of the Services on the property.

Taxes: Contractor agrees to pay all applicable taxes, including sales or General Excise
Tax (GET], where applicable.

Insurance: Contractor agrees to provide General Liability Insu ranee, Automotive Liability Insurance, Worker's Corrpensation Insurance, and any other insurance required by law or Custorrer, as specffied in writing prior to commencerrent of work. If not specified, Contractor will furnish insurance with $1,000.(IDlimit of liability.

Liability: Contractor shall not be liable for any damage that occurs from Acts of God defined as extreme weather conditions, fire, earthquake, etc. and rules, regulations or restrictions irrposed by arry governrrent or governmental agency, national or regional emergency, epidemic, pandemic, health related outbreak or other medical events not caused by one or other delays or failure of perforrrance beyond the conmercially reasonable control of either party. Under these circurrstances, Cortractor shall have the right to renegotiate the terms and prices of this Contract within sixty (60) days.

Any illegal trespass, claims and/or damages resulting from work requested that is not on property owned by Customer or not under Customer rranagement and control shall be the sole responsibility of the Customer.

s. Subcontractors: Contractor reserves the right to hire qualified subcontractors to perform specialized functions or work requiring specialized equipment.

Additional Services: Any additional work not shown in the above specifications involving extra costs will be executed only upon signed written orders, and will become an extra charge over and above the estimate.

Cancellation: Notice of Cancellation of work rrust be received in writing before the crew is dispatched to their location or Customer will be liable for a minimum travel charge of 5150.00 and billed to Customer.

The following sections shall apply where Contractor provides Customer with tree care services:

Tree & Sturr() Rem:>val: Trees removed will be cut as close to the ground as possible based on conditions to or next to the bottom of the tree trunk. Additional charges will be levied for unseen hazards such as, but not linited to concrete brick filled trunks, metal rods, etc. If requested mechanical grinding of visible tree stump will be done to a defined width and depth below ground level at an additional charge to the Customer. Defined backfill and landscape material may be specified. Customer shall be responsible for contacting the appropriate underground utility locator company to locate and mark underground utility lines prior to start of work Contractor is not responsible damage done to underground utilities su::h as but not limited to, cables, wires, pipes, and irrigation parts. Contractor will repair damaged irrigation lines at the Customer's expense.

Waiver of Liability: Requests for crown thinning in excess of twenty-five percent (25%) or work not in accordarce with ISA (international Society of Arboricultural) standards will require a signed waiver of liability.

Acceptance of this Contract
By executing this documenl Customer agrees to the formation of a binding contract and to the terms and conditions set forth herein. Customer represents that Contractor is authorized to perform the ¼'Ork stated on the face of this Contract. If payment has not been received by Contractor per payment terms hereunder, Contractor shall be entitled to all costs of collection, including reasonable attorneys' fees and it shall be relieved of any obligation to continue performance under this or arry other Cortract with Custorrer. Interest at a per annum rate of
1.5% per month (18% per year), or the highest rate permitted D/ law, may be charged on unpaid
balance 15 days after billing.

NOTICE: FAILURE TO MAKE PAYMENT WHEN DUE FOR COMPLETED WORK ON CONSTRUCTION JOBS, MAY RESULT IN A MECHANIC'S LIEN ON THE TITLE TO YOUR PROPERTY

Customer

Access to ..k>bsite: Customer shall provide all utilities to perform the work Customer shall furnish access to all parts of jobsite where Contractor is to perform work as required by the Contract or other functions re 1 ate d thereto, during normal business hours and other reasonable periods of time. Contractor will perform the work as reasonably practical after the Customer makes the site available for performance of the work.

Payment Terms: Upon signing this Agreement, Customer shall pay Contractor 50% of the Proposed Price and the remaining balance shall be paid by Customer to Contractor upon completion of the project unless otherwise, agreed to in writing.

Signature

Melissa Dobbins
Printed Name

Title

Date

District Manager

January 31, 2023

Termination: This Work Order rray be terrrinated by the either party with or without cause, upon seven (7) workdays advance written notice. Customer will be required to pay for all rraterials purchased and work corr()lete to the date of termination and reasonable charges

BrightView Landscape Services, Inc. "Contractor"
Account Manager Exterior

incurred in dem:>bilizing.

Assignment: The Customer and the Contractor respectively, bind themselves, their

Signature

Title

partners, successors, assignees and legal represertatlve to the other party with respect to all covenants of this Agreement. Neither the Custorrer nor the Contractor shall assign or transfer any interest in this Agreerrent without the written consent of the other provided, however, that consent shall not be required to assign this Agreement to any corrpany which controls, is controlled by, or is under comnon control with Contractor or in connection with assignment to an affiliate or pursuant to a merger, sale of all or substartially all of its assets or equity securities, consolidation, change of control or corporate reorganization.

Disclaimer: This proposal was estimated and priced based UJX>n a site visit and visual inspection from ground level using ordinary means, at or about the time this proposal was prepared The price quoted in this proposal f o r the work described, is the result of that ground level visual inspection and therefore our corrpany will not be liable for any additional costs or damages for additional ¼'Ork not described herein, or liable for any incidents/accidents resulting from conditions, that were not ascertainable by said ground level visual inspection bf ordinary means at the time said inspection was performed. Contractor cannot be held responsible for unknown or otherwise hidden defects. Any corrective work proposed herein cannot guarantee exact results. Professional engineering, architectural, and/or landscape design services ("Design Services') are not ircluded in this Agreement and shall not be provided by the Contractor. Any design defects in the Contract Documents are the sole responsibility of the Customer. If the Customer must engage a licensed engineer, architect and/or landscape design professional, any costs concerning these Design Services are to be paid by the Customer direct to the designer involved.

William Buerki	January 31, 2023
Printed Name	Date

Job#:	460802023		
SO#:	8028885	Proposed Price: $3,786.00	

Tab 5

This agreement dated  February 1	 , 2023 is made between Charles Aquatics, Inc., a Florida Corporation, and

Name		 Heritage Landing CDD c/o Melissa Dobbins, Rizzetta & Company Address  3434 Colwell Ave Ste 200				  City	Tampa	State	FL	Zip	33614
Phone	 904-436-6270	 Cell		 E-mail		mdobbins@rizzetta.com		       Hereinafter called “CLIENT”.
	Charles Aquatics, Inc., agrees to provide removal services in accordance with the terms and conditions of this Agreement at the following location(s): Pond 4 at Heritage Landing CDD in St Johns County, FL.
	CLIENT agrees to pay Charles Aquatics, Inc. , the following sum(s) for the listed services:

Removal of sediment from inflow drainage pipe area and haul off site

Total $2,800
Terms & Conditions:

Payment for entire balance of service is due no later than 30 days after date of the invoice.

	Non-Payment, Default - In the case of non-payment by the CLIENT, Charles Aquatics, Inc. reserves the right following written notice to the CLIENT to terminate this Agreement, and reasonable attorneys’ fees and costs of collection shall be paid by the CLIENT, whether suit is filed or not. In addition, interest at the rate of one and one-half percent (1.5%) per month may be assessed for the period of delinquency.

	The offer contained herein is withdrawn and this Agreement shall have no further force and effect unless executed and returned by the CLIENT to Charles Aquatics, Inc. on or before March 31 2023.

	Termination - Termination of this Agreement may be made in writing at any time by Charles Aquatics, Inc. or by the CLIENT.

	Insurance Coverage - Charles Aquatics, Inc. shall maintain the following insurance coverage: Automobile Liability, Property Damage, Completed Operations and Product Liability. Workers’ Compensation coverage is also provided. Charles Aquatics, Inc. will submit copies of current insurance certificates upon request.

Charles Aquatics, Inc.
6869 Phillips Parkway Drive South Jacksonville, FL 32256 (904) 997-0044 Fax: (904) 807-9158

Disclaimer - Neither party to this Agreement shall be responsible for damages, penalties or otherwise any failure or delay in performance of any of its obligations hereunder caused by strikes, riots, acts of God, war, governmental orders and regulations, curtailment or failure to obtain sufficient materials or other force majeure condition (whether or not the same class or kind as those set forth above) beyond its reasonable control and which by the exercise of due diligence, it is unable to overcome.

Authorized Agent - CLIENT warrants that he is authorized to execute this Aquatic Management Agreement on behalf of the riparian owner and to hold Charles Aquatics, Inc., harmless for consequences of such service not arising out of the sole negligence of Charles Aquatics, Inc.

Damages - Charles Aquatics, Inc. agrees to hold CLIENT harmless from any loss, damage or claims arising out of the sole negligence of Charles Aquatics, Inc. However, Charles Aquatics, Inc. shall in no event be liable to the CLIENT or to others, for indirect, special or consequential damages resulting from any cause whatsoever not caused by or resulting from the responsibility of Charles Aquatics, Inc.

Assignment of the Agreement - This Agreement is not assignable by the CLIENT except upon prior written consent by Charles Aquatics, Inc.

Alterations and Modifications - This two (2) page Agreement constitutes the entire Agreement of the Parties hereto and no oral or written alterations or modifications of the terms contained herein shall be valid unless made in writing and accepted by an authorized representative of both Charles Aquatics, Inc. and the CLIENT.

CHARLES AQUATICS, INC.

Customer Signature

--------------------------------------------------
Date

Charles Aquatics, Inc.
6869 Phillips Parkway Drive South Jacksonville, FL 32256 (904) 997-0044 Fax: (904) 807-9158

CBC-Project- Pond 4 Sediment Build-Up Removal

In our CBC- report they recommend that we remove the buildup of sediment at one of the drainage points in the pond in front of the playground. I have contacted a dredging company about a year and a half back. They told me without looking at the project that they would need to put a barge into the water to work from and that at minimum will be $30k-$40k.

This week I reached out to Charles Aquatics in hopes of getting some leads on vendors that can perform such work for us. They told me they recently bought a piece of machinery that would be able to scoop that sediment out and haul it off. They provided a proposal of $2,800 which I think is really fair.

Tab 6

Heritage Landing CDD Meeting
February 9, 2023

Date of Report: February 9, 2023	Todd Myhill, Amenity Manager

Suspension of a Minor for 30 Days—Board Discussion Required

A minor was suspended for 30 days for setting fire to some brush and trees in the FPL easement adjacent to the cul-de-sac on Woodstork Court by lighting a smoke bomb with two non- residents. This minor was previously suspended on April 15, 2022 for unauthorized entry into
the gated aquatic facility by jumping over the fence at the volleyball court.
Preparation of Lifeguards for Spring Break—No Board Action Required

We have an excellent group of returning lifeguards who have been reactivated and will un- dergo refresher training before spring break. We also have a very good selection of new ap- plicants to review. Our intention is to have 20 to 25 lifeguards ready by the beginning of summer break, which begins May 26.
Sports & Arts Summer Camp—Board Action Required

Coach Frank will present a proposal for summer camp. Information regarding the camp will be attached to this report.
Spring Special Event—No Board Action Required
Our 2023 Spring Fling will be held on the main athletic field on Saturday, April 8, from 1:00
p.m. to 4:00 p.m. We will have a DJ who will supervise an array of games. We’ll have 4,000 easter eggs (stuffed with the good stuff) divided among five age groups and a prize basket for each group if you find the unmarked egg. Nerf Battle with Challenge Course, 55-foot Obstacle Course inflatable; bounce-house kingdom for smaller children; Easter Bunny Photo Hop; and several food trucks.

SUMMER CAMP AT HERITAGE LANDING.

Summer camp will run from June 5th to July 28th (with a 3 day week during the 4th of Ju- ly).
Our hours of operation will be 8am to 4pm.
Our price is $250 per week with an EARLY BIRD SPECIAL of $225.
We will have a 9 to 1 student to staff ratio.
Heritage Landing Residents will have 1 FULL MONTH to register with an EARLY BIRD price of $225 before registration opens to other neighborhoods.
We will be using the pool at 11am once the lifeguards go on duty. We will use the pool 2x a week on Wednesdays and Fridays.
Campers will be dropped off between 8 and 8:30am to the Heritage Room. Parents must sign in and sign out with a staff member at the door. Upon dismissal a staff member will
have a table outside of the HL Heritage room to check parent signature and walk students out.
We will have Summer Camp signage to indicate where the Camp is located.
Staff is CPR and First-Aid certified
Tables will be covered during art and cleaned at the end of each camp day.
Garbage will be thrown out daily into the dumpster and clean bags will be replaced.
We understand there will be 2 CDD meetings during the summer while we run camp, on those afternoons we will not use the Heritage room and plan activities on the field or
courts. We will also consider a field trip.
To address the scheduling conflicts with Destiny Dance on June 6th and 13th we will conduct an outdoor activity during that time. Parents will be notified that they should pick up stu- dents from the soccer fields in front of the Amenity Center.
To address any future scheduling conflict on Friday mornings, our staff will arrange the
room by pushing the tables to the perimeter and as noted in our tentative schedule our stu- dents will be scheduled for an outdoor activity at that time so that Mary Time music can
have the Heritage Room.
Attached is a tentative schedule.

--
8am-8:45am

.,	.,
ARRIVAL/MORN ING	ARRIVAL/MORN ING

ARRIVAL/MORN ING	ARRIVAL/MORN ING

ARRIVAL/MORN ING

SNACK	SNACK	SNACK	SNACK	SNACK

9:00am-10:30a	TENNIS	BASKETBALL	TENNIS	FLAG FOOTBALL	SOCCER

10:45-11:45am	Basketball	FLAG FOOTBALL	Change and SWIM	SOCCER	Change and SWIM

11:45-12:30pm	LUNCH	LUNCH	LUNCH	LUNCH	LUNCH

12:30-1:45pm

2pm-3:15pm

DANCE

BASKETBALL

DANCE	ART	DANCE	ART	

SOCCER	
DANCE	
SOCCER	
DANCE	

3:15pm-3:45p	SNACK & GAMES	SNACK & GAMES	SNACK & GAMES	SNACK & GAMES	SNACK & GAMES

3:45pm-4pm	DISMISSAL	DISMISSAL	DISMISSAL	DISMISSAL	DISMISSAL

Tab 7

Heritage Landing CDD Meeting February 9, 2023
Field Operations Manager Report

Date of report: 2/1/2023	Submitted by: Lourens Erasmus Field Operations and Maintenance Items:
Large Soccer Nets:

New net were installed on the large CDD owned soccer goals.

Pool deck:

Rotten posts were removed and new 4x4 posts installed to mount our signs and pool safety equipment that hangs from it.

The ropes on the life rings were replaced
Missing or damaged escutcheons at the handrails were installed
 
Polymeric sand was placed in the gaps around the pool that are large.

The shower at the volleyball court has been leaking and rusting. We took it apart and the hoses on the system were corroded. They have been replaced with new ones; the rust spots were treated and repainted green.

Shade pavilion has been washed and cleaned. Rust on the frame was treated and painted.

Splash pad feature:

The new splash pad motor is bad. I performed the tests recommended by the installation contractor to determine if it was the motor or VFD. The motor will be replaced under warranty, the labor is no longer under warranty, and the labor will be $450 since that is no longer under warranty.

Reinstall disabled parking post:

During the pool project the post had to be cut down and removed. A portion of the fence was also removed and we had to reinstall with a couple new pieces.

Gym doors insulation:

We are in the process of replacing worn insulation around the front and back doors. We will also install some insulation at the windows in an attempt to lower the amount of humidity in the gym.

Treadmill new speed buttons:

Commercial fitness installed new speed buttons on one of our treadmills.

Paver sand:

  
After doing some pressure washing we spread some sand into the gaps to lock the pavers in. We will continue this process.

General maintenance:

New paper towel dispenser installed

Motion light switches installed

Light fixture was secured

Lines were painted at sidewalk crossing between the two parking lots

The pier is being painted and sealed

Other Items being researched and addressed:
Street signs- I am waiting on pricing for custom made signs from 3 vendors and one more proposal for the DOT option.
Lap lanes for pool is being researched and ordered.
Updating CBC report worksheet with completed projects and new Non-CBC projects. Will send out to the board once completed.
Reached out to a vendor to get pricing on a shade structure over our new pool equipment.
Working with Tri-county irrigation to get final pricing on a Nelson valve that might help with water hammer, which in turn will slow down the amount of main line breaks.
Meeting with vendor on turning the dugouts into storage units.
Meeting with vendor to sand and resurface our Heritage Room floor.
15 foot post for security cameras will be installed shortly
Get pricing on 3 under water pool lights that are out.
Meet with vendors at the swail between us and Ashley Oak for pricing on regrading and removing trees. Also setting up meetings between engineer and vendor.
Charles Aquatics met with me about the silt build up in pond 4(In corner of pond closest to the playground).
Planning on getting the slide prepped for Spring Break.
Meet with paint vendors to get pricing to paint the front entrance tower and signage.
Met with vendor to look at rusted gutters and collector boxes.
Got the paint and sharkskin to resurface the splash-pad
Met with tennis court vendor to talk about surface options.
The list above is some of the items I am working on, on the field operation side of things.

Tab 8

	6869 Phillips Pkwy Dr. South Jacksonville Fl 32256	 Fax: 904-807-9158	Phone: 904-997-0044
Service Report
Date: January 31, 2023		Biologists: Jim Charles Clayton Wilford, Shayne Wilford

Client: Heritage Landing CDD

Waterways: Thirteen Ponds

Comments: Partly sunny/ fog, 70° F and calm.

Note: Second report for month.

Note: The fish barrier on pond seven was replaced. Pictures of the fish barrier on pond 10 were taken.

Pond 1: This pond was in good condition. No algae or trash noticed.

Pond 2: Pond was in good condition. Water level and clarity were normal. No trash noticed.

Pond 3: Pond was in good condition. No algae or trash noticed. Water level and clarity were normal.

Pond 4: Pond was in good condition. Fountains appeared to be working properly. No algae noticed.

Pond 5: Pond was in good condition. No algae noticed. Water level and clarity were normal.

Pond 6: Pond was in fair condition. Treated emersed Spikerush and minor algae around perimeter.

Pond 7: Replaced fish barrier with new aluminum barrier.

Pond 8: Pond was in good condition. Fountain appeared to be working properly. No algae or trash noticed.

Pond 9: Pond was in good condition. Water level and clarity were normal. No trash noticed.

Pond 10: Pond was in good condition. Took pictures of fish barrier in outflow.

Pond 11: Pond was in good condition. Water level and clarity were good. No trash or algae noticed.

Pond 12: Pond was in good condition. No algae or trash noticed. Water level and clarity were good.

Pond 13: Pond was in good condition. Water level and clarity were normal. No trash or algae noticed.

Jim Charles