Heritage Landing Community Development District

Board of Supervisors’ Meeting
January 12, 2023

District Office: 2806 N. Fifth Street Unit 403
St. Augustine, FL 32084 www.heritagelandingcdd.org

HERITAGE LANDING COMMUNITY DEVELOPMENT DISTRICT

Camp Heritage Amenity Center
370 Heritage Landing Parkway, St. Augustine, FL 32092 www.heritagelandingcdd.org

Board of Supervisors	Michael Taylor
Kevin Austin	Chairman
Vice Chairman	
	Robert Och Achara Tarfa Christine Mallatt	Assistant Secretary Assistant Secretary Assistant Secretary	
District Manager	Melissa Dobbins	Rizzetta & Company, Inc.	
District Counsel	Wes Haber	Kutak Rock LLP	
District Engineer	Scott Lockwood	England-Thims & Miller, Inc	

All cellular phones must be placed on mute while in the meeting room.

The Audience Comments portion, on Agenda Items Only, will be held at the beginning of the meeting. The Audience Comments portion of the agenda, on General Items, will be held at the end of the meeting. During these portions of the agenda, audience members may make comments on matters that concern the District (CDD) and will be limited to a total of three (3) minutes to make their comments.

Pursuant to provisions of the Americans with Disabilities Act, any person requiring special accommodations to participate in this meeting/hearing/workshop is asked to advise the District Office at least forty-eight (48) hours before the meeting/hearing/workshop by contacting the District Manager at (239) 936-0913. If you are hearing or speech impaired, please contact the Florida Relay Service by dialing 7-1- 1, or 1-800-955-8771 (TTY)
1-800-955-8770 (Voice), who can aid you in contacting the District Office.

A person who decides to appeal any decision made at the meeting/hearing/workshop with respect to any matter considered at the meeting/hearing/workshop is advised that person will need a record of the proceedings and that accordingly, the person may need to ensure that a verbatim record of the proceedings is made including the testimony and evidence upon which the appeal is to be based.

HERITAGE LANDING COMMUNITY DEVELOPMENT DISTRICT
District Office · St. Augustine, Florida · (904) 436-6270
Mailing Address · 3434 Colwell Avenue, Suite 200, Tampa, Florida 33614 www.heritagelandingcdd.org

Board of Supervisors	January 5, 2023
Heritage Landing Community Development District

Dear Board Members:	AGENDA

The regular meeting of the Board of Supervisors of the Heritage Landing Community Development District will be held on January 12, 2023 at 1:00 p.m. at the Heritage Landing Amenity Center, located at 370 Heritage Landing Parkway, St. Augustine, Florida 32092. The following is the agenda for this meeting:
CALL TO ORDER/ROLL CALL
AUDIENCE COMMENTS ON AGENDA ITEMS
BUSINESS ADMINISTRATION
Consent Agenda
Consideration of the Minutes of the Board of
Supervisors’ Meeting held on December 8, 2022	Tab 1
Ratification of the Operation and Maintenance
Expenditures for the month of November 2022	Tab 2
STAFF REPORTS - PART A
District Engineer
Landscape and Maintenance	Tab 3
Consideration of Soccer Field & Steamboat Well VFD Proposals
BUSINESS ITEMS – PART A
Discussion Regarding Tennis Court Refurbishing
STAFF REPORTS - PART B
District Counsel
Amenity Center and Field Maintenance
Amenity Manager Report	Tab 4
Field Manager Report	Tab 5
Charles Aquatics Report	Tab 6
District Manager
AUDIENCE COMMENTS AND SUPERVISOR REQUESTS
BUSINESS ITEMS – PART B
Discussion Regarding Security Options (Per FL Statutes 119.071(3)(a) and 281.301, this portion may be closed to the public.)
ADJOURNMENT
I look forward to seeing you at the meeting. In the meantime, if you have any questions, please do not hesitate to contact me at (904) 436-6270.
Very truly yours, Melissa Dobbins Melissa Dobbins,

Tab 1

HERITAGE LANDING COMMUNITY DEVELOPMENT DISTRICT
December 8, 2022 Minutes of Meeting
Page 1

1	MINUTES OF MEETING
2
3  Each person who decides to appeal any decision made by the Board with respect to any
4  matter considered at the meeting is advised that the person may need to ensure that a
5  verbatim record of the proceedings is made, including the testimony and evidence upon
6  which such appeal is to be based.
7
8
9	HERITAGE LANDING COMMUNITY DEVELOPMENT DISTRICT
10
11
12  The regular meeting of the Heritage Landing Community Development District was held
13  on Thursday, December 8, 2022 at 1:00 p.m. at the Heritage Landing Amenity Center,
14  located at 370 Heritage Landing Parkway, St. Augustine, Florida 32092.
15
16
17	Present and constituting a quorum:
18
19	Michael Taylor	Board Supervisor, Chairman
20	Kevin Austin	Board Supervisor, Vice Chairman
21	Robert Och	Board Supervisor, Assistant Secretary
22	Achara Tarfa	Board Supervisor, Assistant Secretary
23	(in person and via speakerphone)
24	Christine Mallatt	Board Supervisor, Assistant Secretary
25
26	Also present were:
27
28	Melissa Dobbins	District Manager, Rizzetta & Company, Inc.
29	Wes Haber	District Counsel, Kutak Rock LLC
30	(via speakerphone)
31	Lourens Erasmus	Field Manager, Vesta Property Services
32	Jay King	Vesta Property Services
33
34
35	Public In Person and via Teleconference
36
37
38  FIRST ORDER OF BUSINESS	Call to Order
39
40  Mr. Taylor called the meeting to order at 1:00 p.m. and read the roll call.
41
42  SECOND ORDER OF BUSINESS	Public Comments
43
44  No public comments.
45
46  THIRD ORDER OF BUSINESS	Administration of Oath of Office
47
48  Ms. Dobbins administered Ms. Mallatt’s oath prior to the meeting.
49
50

HERITAGE LANDING COMMUNITY DEVELOPMENT DISTRICT
December 8, 2022 Minutes of Meeting
Page 2

51  FOURTH ORDER OF BUSINESS	Consideration of Resolution 2023-02;
52	Designating Officers
53
54 After discussion the board selected the following members in the following positions:
55
Chairman – Michael Taylor
Vice Chairman – Kevin Austin
Assistant Secretary – Robert Och
Assistant Secretary – Achara Tarfa
Assistant Secretary – Christine Mallatt
Assistant Secretary – Melissa Dobbins
Assistant Secretary – Lesley Gallagher
Secretary – Bob Schleifer
Treasurer – Scott Brizendine
Assistant Treasurer – Shawn Wildermuth

On a motion by Ms. Tarfa, seconded by Mr. Taylor, with all in favor, the Board adopted Resolution 2023-02; Designating Officers, for the Heritage Landing Community Development District.

66

67
68  FIFTH ORDER OF BUSINESS	Consent Items
69
1. Consideration of the Board of Supervisors’ Audit Committee
Meeting Minutes held on November 10, 2022
72
2. Consideration of the Board of Supervisors’ Regular
Meeting Minutes held on November 10, 2022
75
3. Ratification of the Operation and Maintenance Expenditures
for October 2022.

On a motion by Mr. Och, seconded by Mr. Taylor, with all in favor, the Board approved the Minutes of the Board of Supervisors’ Audit Committee Meeting held on November 10, 2022, the Minutes of the Board of Supervisors’ Regular Meeting held on November 10, 2022 and ratified the Operation and Maintenance Expenditures for October 2022 in the amount of
$142,670.37, for the Heritage Landing Community Development District.

78

79
80  SIXTH ORDER OF BUSINESS	Staff Reports – PART A
81
A. District Engineer
Not present.
84
B. Landscape and Maintenance
Mr. Erasmus reviewed the Brightview Landscape Report on Mr. Buerki’s
behalf.
The Board requested that shrubs be trimmed on both sides of the parking lot
as one is leaving the amenity center. The Board also directed Brightview to
remove three Crepe Myrtles located at the pedestrian crossing.
91

HERITAGE LANDING COMMUNITY DEVELOPMENT DISTRICT
December 8, 2022 Minutes of Meeting
Page 3

92  SEVENTH ORDER OF BUSINESS	Review of Amenity Suspension
93
After further discussion with the parent of the minor that was suspended at the last
meeting for six months for kicking out fence panels, the Board modified the suspension to
authorize the minor to use the athletic fields, courts and parking lot. However, card access
areas are still restricted for the full term of the suspension.

On a motion by Ms. Mallatt, seconded by Mr. Taylor, with Mr. Austin opposed, the Board modified the suspension and authorized the minor to be allowed to use athletic fields, courts and parking lot, with restricted card access, for the Heritage Landing Community Development District.

98

On a motion by Ms. Tarfa, seconded by Mr. Austin, with all in favor, the Board extended the suspension of an adult for another thirty days for unauthorized gate access, for the Heritage Landing Community Development District.

99

100
101  EIGHTH ORDER OF BUSINESS	Staff Reports – PART B
102
A. District Counsel
Mr. Haber updated the Board that Adkins has confirmed they will do the
work on the punch list so he will work on an agreement to finalize the terms
regarding dates and what happens if they don’t complete the work. The
Board directed counsel to work with the Chair to finalize the agreement.
108
109	B. Amenity Center and Field Maintenance
110	Mr. Erasmus reviewed both the Amenity and Field Reports. After discussion
111	the Board approved Amenity Athletics to proceed with the Spring and
112	Summer 2023 programs.
113
114	1. Amenity Manager Report
115
116	i. Review RV Storage Policy

On a motion by Mr. Taylor, seconded by Mr. Och, with all in favor, the Board approved modifying the RV policy to allow multiple approved items to be stored in a leased space, for the Heritage Landing Community Development District.

117

118
119  Ms. Tarfa left the meeting in person
120
121	ii. Pacetti Bay Middle School JV Tennis Program Request
122	Mr. Erasmus updated the Board that this event was
123	cancelled.
124
2. Field Manager Report
Mr. Erasmus updated the Board that the Dive Block repairs
discussed at the last meeting were approved to be completed.
128
129	He also reviewed a Hammerheads proposal for 2023. The Board

HERITAGE LANDING COMMUNITY DEVELOPMENT DISTRICT
December 8, 2022 Minutes of Meeting
Page 4

130	approved subject to them selling concessions. Mr. Erasmus will
131	review that request further with the swim team.
132
133	Mr. Erasmus also stated he has sent out a scope to vendors
134	regarding new street and traffic signs, and that Ms. Leonhardt is
135	waiting to review the median expectations with new Board Members
136	and then will update the CDD.
137
138 Ms. Tarfa rejoined the meeting via speakerphone.
139
140	Mr. Erasmus updated the Board that the county has reached out to
141	the District to review work they want done to the swale between
142	Ashley Oaks and Heritage Landing. The swale is on District
143	property, and they stated it needed to be put back in its original form
144	where the grades are at the same level to help drainage within
145	Ashley Oaks. Mr. Erasmus is going to review with the District
146	Engineer to confirm this direction and request.
147
148	3. Charles Aquatics Pond and Fountain Report
149
C. District Manager
Ms. Dobbins updated the Board that she received a UPS gift card for
$1,500.00 since their payment per the POD agreement never arrived. If the
Board was comfortable, she would allow staff to use it for
maintenance/supply items at the center and submit receipts.

On a motion by Ms. Mallatt, seconded by Mr. Taylor, with all in favor, the Board approved staff to use the $1,500.00 UPS gift card for District use, for the Heritage Landing Community Development District.

155

156
Ms. Dobbins stated that mostly due to the fact that staff now has a larger
event budget, the debit card is getting used for larger expenses and more
frequently. She requested the account have a maximum of $5,000.00 to
avoid any penalties and to prevent the account being locked if they go over
their purchase limit of $2,500.00.
162
On a motion by Mr. Och, seconded by Mr. Austin, with all in favor, the Board approved the debit card account to have a maximum of $5,000.00 worth of funds at any given time, for the Heritage Landing Community Development District.
163
NINTH ORDER OF BUSINESS	Supervisor Requests and Audience
Comments
166
Supervisors:
Mr. Austin requested that tag readers be looked at. Ms. Dobbins stated that a
previous Board did review this years ago and it was determined that it was more
of a matter for the HOA to consider due to the expense and the service it was
bringing to the homeowners.
172

HERITAGE LANDING COMMUNITY DEVELOPMENT DISTRICT
December 8, 2022 Minutes of Meeting
Page 5

Mr. Och requested that the tennis court repairs be brought up at the January
meeting. He also reviewed a new business agenda item option and is looking at
another way to draw attention to the parking lot walkway area coming from the
courts.
177
178  Audience:
179	Michael Taylor, (resident-non board member) provided update on his district
180	property purchase from an appraiser. Board requested staff to review other district
181	property to see if there are other areas like this to discuss further at the next
182	meeting.
183
184  Board took a 5 minute recess.
185
186  Ms. Tarfa left the meeting.
187
188  TENTH ORDER OF BUSINESS	Discussion Regarding Security
189	Options (Per FL Statues 119.071(3)(a)
190	and 281.301, this portion may be
191	closed to the public)
192
193  Mr. Erasmus reviewed two options regarding security at the RV Lot.

On a motion by Mr. Austin, seconded by Mr. Och, with all in favor, the Board approved Synergy’s proposal and Fence Pro’s cost for posts at a not to exceed amount of
$6,500.00, for the Heritage Landing Community Development District.

194

195
196  ELEVENTH ORDER OF BUSINESS	Adjournment

On a motion by Mr. Taylor seconded by Ms. Mallatt, with all in favor, the Board adjourned the meeting at 3:49 p.m., for the Heritage Landing Community Development District.

197

198
199
200
201
202
203
204
205
206
207
208
209
210
211
212
213
214
215

HERITAGE LANDING COMMUNITY DEVELOPMENT DISTRICT	
		December 8, 2022 Minutes of Meeting	
		Page 6	
216			
217			
218			
219	
 			
220		 	
Chairman/Vice Chairman	
221	Secretary/Assistant Secretary		
222			
223			
224			
225			
226			

Tab 2

HERITAGE LANDING COMMUNITY DEVELOPMENT DISTRICT

DISTRICT OFFICE · ST. AUGUSTINE, FLORIDA 32084
Mailing Address · 3434 Colwell Avenue, Suite 200 · Tampa, Florida 33614 Www.HeritageLandingCdd.Org

Operation and Maintenance Expenditures
November 2022 Presented For Board Approval

Attached please find the check register listing the Operation and Maintenance expenditures paid from November 1, 2022 through November 30, 2022. This does not include expenditures previously approved by the Board.

The total items being presented:    $177,168.98

Approval of Expenditures:

	 Chairperson

	 Vice Chairperson

	 Assistant Secretary

Heritage Landing Community Development District	
Paid Operation & Maintenance Expenditures	
November 1, 2022 Through November 30, 2022	

Vendor Name		
Check Number  Invoice Number		
Invoice Description		
	Invoice Amount	

Alan Fernandez	
100095	
AF111022	
Board of Supervisors Meeting 11/10/22	
$	
200.00	
BrightView Landscape Services, Inc.	
100065	
8013570	
Landscape Maintenance 10/22	
$	
20,800.00	
BrightView Landscape Services, Inc.	
100065	
8020526	
Sod Install 07/22	
$	
3,396.50	
BrightView Landscape Services, Inc.	
100065	
8021010	
Remove Broken Cedar 07/22	
$	
725.00	
BrightView Landscape Services, Inc.
BrightView Landscape Services, Inc.
BrightView Landscape Services, Inc.	
100078

100065

100065	
8021011

8022896

8023400	
Trim Trees 07/22
Pine Tree Removal 07/22 Wiring Repair 07/22	
$

$

$	
2,430.00

1,015.00

4,065.00	
BrightView Landscape Services, Inc.	
100065	
8109474	
Remove Tree Debris 09/22	
$	
500.00	
BrightView Landscape Services, Inc.	
100097	
8145773	
Landscape Maintenance 11/22	
$	
20,800.00	
BrightView Landscape Services, Inc.	
100078	
8150013	
Irrigation Repairs 10/22	
$	
753.00	

Heritage Landing Community Development District
Paid Operation & Maintenance Expenditures
November 1, 2022 Through November 30, 2022

Vendor Name		Check Number  Invoice Number		Invoice Description			Invoice Amount	

BrightView Landscape Services,						
Inc.	100078	8150016	Irrigation Repair 10/22	$	537.89	
BrightView Landscape Services,						
Inc.	100096	8169605	Main Line Repair 11/22	$	1,794.00	
Catherine Silva	100079	102022 Silva	Deposit Refund 10/22	$	50.00	
Charles Aquatics, Inc.	100066	46338	Aquatic Management 10/22	$	975.00	
Charles Aquatics, Inc.	100098	46576	Aquatic Management 11/22	$	975.00	
		8495 74 140 0429787				
COMCAST	ACH	10/22 Autopay	Cable TV & Internet 10/22	$	416.18	
Commercial Fitness Products, Inc. 100089	D002274	Fitness Equipment Maintenance 02/28	$	851.91	
England, Thims & Miller, Inc.	100080	204045	Engineering Services 07/22	$	295.84	
Florida Power & Light Company	ACH	87098-35048 10/22	Electric Services 10/22	$	4,065.09	
Kevin Lee Austin	100090	KA111022	Board of Supervisors Meeting 11/10/22	$	200.00	
Kutak Rock, LLP	100081	3127730	Legal Services 09/22	$	1,980.40	

Heritage Landing Community Development District	
Paid Operation & Maintenance Expenditures	
November 1, 2022 Through November 30, 2022	

Vendor Name		
Check Number  Invoice Number		
Invoice Description		
	Invoice Amount	

Leslie Achara McNair-Tarfa	
100091	
AT111022	
Board of Supervisors Meeting 11/10/22	
$	
200.00	
M&G Holiday Lighting	100067	1728	Holiday Lighting 10/22	$	3,770.00	
Michael C. Taylor	100092	MT111022	Board of Supervisors Meeting 11/10/22	$	200.00	
Northeast Quality Services LLC	100099	29482	Janitorial Services 10/22	$	700.00	
Northeast Quality Services LLC	100099	29485	Janitorial Services 11/22	$	700.00	
	100071	092422 Forrest	Off Duty SJSO 09/22	$	165.00	

P.G Security Inc.	
100068	
77083	
Security Guard Services 07/22	
$	
2,805.47	
			Monthly Pool Maintenance & Chemicals			
Poolsure	100069	131295609898	10/22	$	2,221.95	
			Monthly Pool Maintenance & Chemicals			
Poolsure	100100	131295610634	11/22	$	2,221.95	
Rizzetta & Company, Inc.	100070	INV0000072603	District Management Fees 11/22	$	5,900.00	
Robert Och	100093	RO111022	Board of Supervisors Meeting 11/10/22	$	200.00	

Heritage Landing Community Development District
Paid Operation & Maintenance Expenditures
November 1, 2022 Through November 30, 2022

Vendor Name		Check Number  Invoice Number		Invoice Description			Invoice Amount	
			
Installed Wiring & Boxes for 4 Camera			
Smith Electrical, Inc.	100082	20379	11/22	$	1,749.83	
St Johns Utility Department	100083	503699-115198 10/22	Water Services 10/22	$	544.93	
St Johns Utility Department	100083	533275-126033 10/22	Water Services 10/22	$	67.75	
The Ledger / News Chief/ CA						
Florida Holdings, LLC	100072	4695984	Legal Advertising 06/22	$	88.40	
The Ledger / News Chief/ CA						
Florida Holdings, LLC	100084	4770639	Legal Advertising 07/22	$	49.18	
Turner Pest Control, LLC	100073	19360127	Pest Control Services 10/22	$	115.76	
Turner Pest Control, LLC	100085	19968984	Pest Control Services 11/22	$	115.76	
Vesta Property Services, Inc.	100101	400985	Camp Heritage Fees 1st Half 08/22	$	13,734.90	
Vesta Property Services, Inc.	100094	402514	Lifeguard Hours 8/22	$	8,191.83	
Vesta Property Services, Inc.	100074	403347	Lifeguard Hours 09/22	$	1,724.16	
Vesta Property Services, Inc.	100088	403749	Deposit on Amenities Contract 10/22	$	34,032.00	

Heritage Landing Community Development District
Paid Operation & Maintenance Expenditures
November 1, 2022 Through November 30, 2022

Vendor Name	 Check Number  Invoice Number	 Invoice Description	 	Invoice Amount

100088	404363	
100075	4341	
100086	4419	
100076	231787332	
100076	232544272	
100087	233928112	
100077	998459	

Vesta Property Services, Inc. VGlobal Tech
VGlobal Tech

W.B. Mason Co., Inc.

W.B. Mason Co., Inc.

W.B. Mason Co., Inc.
Wayne Automatic Fire Sprinklers, Inc.

Report Total

Management & Staff Services 10/22 Website ADA Compliance 10/22 Website & ADA Maintenance 11/22 Janitorial Supplies 09/22

$	29,729.13	
$	250.00	
$	250.00	
$	56.89	
$	213.60	
$	75.68	
 $		269.00 	

$		

177,168.98	

Janitorial Supplies 09/22 Janitorial Supplies 11/22 NAC 2 Repair Services 10/22

Tab 3

Proposal for Extra Work at Heritage Landing @ WGV

December 20, 2022
Page 1 of 2

Property Name

Heritage Landing @ WGV

Contact	Lourens Erasmus

Property Address	370 Heritage Landing Pkwy	To	Heritage Landing CDD
Saint Augustine, FL 32092	Billing Address	c/o Rizzetta and Company Inc 3434
Colwell Ave Ste 200 Tampa, FL 33614
Project Name	Heritage Landing: Soccer field Install a 20HP 208V 3PH VFD with Transducer and Rain Shield Project Description	Heritage Landing: Soccer field Install a 20HP 208V 3PH VFD with Transducer and
Rain Shield
Scope of Work

All VFD work is 18-25 weeks out from the time of approval. 2nd proposal to follow for electrician to wire SINE Filter and VFD

QTY	UoM/Size	Material/Description	Unit Price	Total

1.00	LUMP SUM

Heritage Landing: Install a 20HP 208V 3PH VFD with Transducer and Rain Shield

$16,965.41	$16,965.41

For internal use only			
SO#	8003014		
JOB#	460802023			
Service Line	150	Total Price	$16,965.41	
THIS IS NOT AN INVOICE
This proposal is valid for thirty (30) days unless otherwise approved by Contractor's Senior Vice President
5811 County Rd 305, Elkton, FL 32033 ph. fax

December 20, 2022
Page 2 of 2

TERMS & CONDITIONS

I. The Contractor shall recognize and perform in accordance with written terms, written specifications and drawings only contained or referred to herein. All materials shall conform to bid specifications.

Work Force: Contractor shall designate a qualified representative with experience in landscape rraintenance/construction upgrades or when applicable in tree management. The vYOrkforce shall be competent and qualified, and shall be legally authorized to work in the U.S.

License and Permits: Contractor shall maintain a Landscape Contractor's license, if required by State or local law, and will con-ply with all other license requirements of the City, State and Federal Governments, as we 11 as all other requirements of law. Unless otherwise agreed upon by the parties or prohibited by law, Custorrer shall be required to obtain all necessary and required permits to allow the conmencement of the Services on the property.

Taxes: Contractor agrees to pay all applicable taxes, including sales or General Excise
Tax (GET], where applicable.

Insurance: Contractor agrees to provide General Liability Insu ranee, Automotive Liability Insurance, Worker's Corrpensation Insurance, and any other insurance required by law or Custorrer, as specffied in writing prior to commencerrent of work. If not specified, Contractor will furnish insurance with $1,000.(IDlimit of liability.

Liability: Contractor shall not be liable for any damage that occurs from Acts of God defined as extreme weather conditions, fire, earthquake, etc. and rules, regulations or restrictions irrposed by arry governrrent or governmental agency, national or regional emergency, epidemic, pandemic, health related outbreak or other medical events not caused by one or other delays or failure of perforrrance beyond the conmercially reasonable control of either party. Under these circurrstances, Cortractor shall have the right to renegotiate the terms and prices of this Contract within sixty (60) days.

Any illegal trespass, claims and/or damages resulting from work requested that is not on property owned by Customer or not under Customer rranagement and control shall be the sole responsibility of the Customer.

s. Subcontractors: Contractor reserves the right to hire qualified subcontractors to perform specialized functions or work requiring specialized equipment.

Additional Services: Any additional work not shown in the above specifications involving extra costs will be executed only upon signed written orders, and will become an extra charge over and above the estimate.

Cancellation: Notice of Cancellation of work rrust be received in writing before the crew is dispatched to their location or Customer will be liable for a minimum travel charge of 5150.00 and billed to Customer.

The following sections shall apply where Contractor provides Customer with tree care services:

Tree & Sturr() Rem:>val: Trees removed will be cut as close to the ground as possible based on conditions to or next to the bottom of the tree trunk. Additional charges will be levied for unseen hazards such as, but not linited to concrete brick filled trunks, metal rods, etc. If requested mechanical grinding of visible tree stump will be done to a defined width and depth below ground level at an additional charge to the Customer. Defined backfill and landscape material may be specified. Customer shall be responsible for contacting the appropriate underground utility locator company to locate and mark underground utility lines prior to start of work Contractor is not responsible damage done to underground utilities su::h as but not limited to, cables, wires, pipes, and irrigation parts. Contractor will repair damaged irrigation lines at the Customer's expense.

Waiver of Liability: Requests for crown thinning in excess of twenty-five percent (25%) or work not in accordarce with ISA (international Society of Arboricultural) standards will require a signed waiver of liability.

Acceptance of this Contract
By executing this documenl Customer agrees to the formation of a binding contract and to the terms and conditions set forth herein. Customer represents that Contractor is authorized to perform the ¼'Ork stated on the face of this Contract. If payment has not been received by Contractor per payment terms hereunder, Contractor shall be entitled to all costs of collection, including reasonable attorneys' fees and it shall be relieved of any obligation to continue performance under this or arry other Cortract with Custorrer. Interest at a per annum rate of
1.5% per month (18% per year), or the highest rate permitted D/ law, may be charged on unpaid
balance 15 days after billing.

NOTICE: FAILURE TO MAKE PAYMENT WHEN DUE FOR COMPLETED WORK ON CONSTRUCTION JOBS, MAY RESULT IN A MECHANIC'S LIEN ON THE TITLE TO YOUR PROPERTY

Customer

Access to ..k>bsite: Customer shall provide all utilities to perform the work Customer shall furnish access to all parts of jobsite where Contractor is to perform work as required by the Contract or other functions re 1 ate d thereto, during normal business hours and other reasonable periods of time. Contractor will perform the work as reasonably practical after the Customer makes the site available for performance of the work.

Payment Terms: Upon signing this Agreement, Customer shall pay Contractor 50% of the Proposed Price and the remaining balance shall be paid by Customer to Contractor upon completion of the project unless otherwise, agreed to in writing.

Signature

Lourens Erasmus
Printed Name

Title

Date

Property Manager

December 20, 2022

Termination: This Work Order rray be terrrinated by the either party with or without cause, upon seven (7) workdays advance written notice. Customer will be required to pay for all rraterials purchased and work corr()lete to the date of termination and reasonable charges

BrightView Landscape Services, Inc. "Contractor"
Irrigation Tech-Level II

incurred in dem:>bilizing.

Assignment: The Customer and the Contractor respectively, bind themselves, their partners, successors, assignees and legal represertatlve to the other party with respect to all covenants of this Agreement. Neither the Custorrer nor the Contractor shall assign

Signature

Juwan Lamar Dupree

Title

December 20, 2022

or transfer any interest in this Agreerrent without the written consent of the other provided, however, that consent shall not be required to assign this Agreement to any corrpany which controls, is controlled by, or is under comnon control with Contractor or in connection with assignment to an affiliate or pursuant to a merger, sale of all or substartially all of its assets or equity securities, consolidation, change of control or corporate reorganization.

Disclaimer: This proposal was estimated and priced based UJX>n a site visit and visual inspection from ground level using ordinary means, at or about the time this proposal was prepared The price quoted in this proposal f o r the work described, is the result of that ground level visual inspection and therefore our corrpany will not be liable for any additional costs or damages for additional ¼'Ork not described herein, or liable for any incidents/accidents resulting from conditions, that were not ascertainable by said ground level visual inspection bf ordinary means at the time said inspection was performed. Contractor cannot be held responsible for unknown or otherwise hidden defects. Any corrective work proposed herein cannot guarantee exact results. Professional engineering, architectural, and/or landscape design services ("Design Services') are not ircluded in this Agreement and shall not be provided by the Contractor. Any design defects in the Contract Documents are the sole responsibility of the Customer. If the Customer must engage a licensed engineer, architect and/or landscape design professional, any costs concerning these Design Services are to be paid by the Customer direct to the designer involved.

Printed Name	Date

Job#:	460802023		
SO#:	8003014	Proposed Price: $16,965.41	

December 20, 2022
Page 1 of 2

Proposal for Extra Work at Heritage Landing @ WGV

Property Name	Heritage Landing @ WGV	Contact	Lourens Erasmus Property Address	370 Heritage Landing Pkwy	To	Heritage Landing CDD
Saint Augustine, FL 32092	Billing Address	c/o Rizzetta and Company Inc 3434
Colwell Ave Ste 200 Tampa, FL 33614

Project Name	Heritage Landing: Steamboat Well Install a 20HP 230V 3PH VFD with Transducer and Rain Shield Project Description	Install a 20HP 230v 3PH VFD With Ghost Leg Power Transducer and Rainshied
Scope of Work

All VFD work is 18-25 weeks out from the time of approval. 2nd proposal to follow for electrician to wire SINE Filter and VFD

QTY	UoM/Size	Material/Description	Unit Price	Total

1.00	LUMP SUM

Heritage Landing: Install a 20HP 208V 3PH VFD with Transducer and Rain Shield

$23,965.41	$23,965.41

For internal use only			
SO#	8003017		
JOB#	460802023			
Service Line	150	Total Price	$23,965.41	
THIS IS NOT AN INVOICE
This proposal is valid for thirty (30) days unless otherwise approved by Contractor's Senior Vice President
5811 County Rd 305, Elkton, FL 32033 ph. fax

December 20, 2022
Page 2 of 2

TERMS & CONDITIONS

I. The Contractor shall recognize and perform in accordance with written terms, written specifications and drawings only contained or referred to herein. All materials shall conform to bid specifications.

Work Force: Contractor shall designate a qualified representative with experience in landscape rraintenance/construction upgrades or when applicable in tree management. The vYOrkforce shall be competent and qualified, and shall be legally authorized to work in the U.S.

License and Permits: Contractor shall maintain a Landscape Contractor's license, if required by State or local law, and will con-ply with all other license requirements of the City, State and Federal Governments, as we 11 as all other requirements of law. Unless otherwise agreed upon by the parties or prohibited by law, Custorrer shall be required to obtain all necessary and required permits to allow the conmencement of the Services on the property.

Taxes: Contractor agrees to pay all applicable taxes, including sales or General Excise
Tax (GET], where applicable.

Insurance: Contractor agrees to provide General Liability Insu ranee, Automotive Liability Insurance, Worker's Corrpensation Insurance, and any other insurance required by law or Custorrer, as specffied in writing prior to commencerrent of work. If not specified, Contractor will furnish insurance with $1,000.(IDlimit of liability.

Liability: Contractor shall not be liable for any damage that occurs from Acts of God defined as extreme weather conditions, fire, earthquake, etc. and rules, regulations or restrictions irrposed by arry governrrent or governmental agency, national or regional emergency, epidemic, pandemic, health related outbreak or other medical events not caused by one or other delays or failure of perforrrance beyond the conmercially reasonable control of either party. Under these circurrstances, Cortractor shall have the right to renegotiate the terms and prices of this Contract within sixty (60) days.

Any illegal trespass, claims and/or damages resulting from work requested that is not on property owned by Customer or not under Customer rranagement and control shall be the sole responsibility of the Customer.

s. Subcontractors: Contractor reserves the right to hire qualified subcontractors to perform specialized functions or work requiring specialized equipment.

Additional Services: Any additional work not shown in the above specifications involving extra costs will be executed only upon signed written orders, and will become an extra charge over and above the estimate.

Cancellation: Notice of Cancellation of work rrust be received in writing before the crew is dispatched to their location or Customer will be liable for a minimum travel charge of 5150.00 and billed to Customer.

The following sections shall apply where Contractor provides Customer with tree care services:

Tree & Sturr() Rem:>val: Trees removed will be cut as close to the ground as possible based on conditions to or next to the bottom of the tree trunk. Additional charges will be levied for unseen hazards such as, but not linited to concrete brick filled trunks, metal rods, etc. If requested mechanical grinding of visible tree stump will be done to a defined width and depth below ground level at an additional charge to the Customer. Defined backfill and landscape material may be specified. Customer shall be responsible for contacting the appropriate underground utility locator company to locate and mark underground utility lines prior to start of work Contractor is not responsible damage done to underground utilities su::h as but not limited to, cables, wires, pipes, and irrigation parts. Contractor will repair damaged irrigation lines at the Customer's expense.

Waiver of Liability: Requests for crown thinning in excess of twenty-five percent (25%) or work not in accordarce with ISA (international Society of Arboricultural) standards will require a signed waiver of liability.

Acceptance of this Contract
By executing this documenl Customer agrees to the formation of a binding contract and to the terms and conditions set forth herein. Customer represents that Contractor is authorized to perform the ¼'Ork stated on the face of this Contract. If payment has not been received by Contractor per payment terms hereunder, Contractor shall be entitled to all costs of collection, including reasonable attorneys' fees and it shall be relieved of any obligation to continue performance under this or arry other Cortract with Custorrer. Interest at a per annum rate of
1.5% per month (18% per year), or the highest rate permitted D/ law, may be charged on unpaid
balance 15 days after billing.

NOTICE: FAILURE TO MAKE PAYMENT WHEN DUE FOR COMPLETED WORK ON CONSTRUCTION JOBS, MAY RESULT IN A MECHANIC'S LIEN ON THE TITLE TO YOUR PROPERTY

Customer

Access to ..k>bsite: Customer shall provide all utilities to perform the work Customer shall furnish access to all parts of jobsite where Contractor is to perform work as required by the Contract or other functions re 1 ate d thereto, during normal business hours and other reasonable periods of time. Contractor will perform the work as reasonably practical after the Customer makes the site available for performance of the work.

Payment Terms: Upon signing this Agreement, Customer shall pay Contractor 50% of the Proposed Price and the remaining balance shall be paid by Customer to Contractor upon completion of the project unless otherwise, agreed to in writing.

Signature

Lourens Erasmus
Printed Name

Title

Date

Property Manager

December 20, 2022

Termination: This Work Order rray be terrrinated by the either party with or without cause, upon seven (7) workdays advance written notice. Customer will be required to pay for all rraterials purchased and work corr()lete to the date of termination and reasonable charges

BrightView Landscape Services, Inc. "Contractor"
Irrigation Tech-Level II

incurred in dem:>bilizing.

Assignment: The Customer and the Contractor respectively, bind themselves, their partners, successors, assignees and legal represertatlve to the other party with respect to all covenants of this Agreement. Neither the Custorrer nor the Contractor shall assign

Signature

Juwan Lamar Dupree

Title

December 20, 2022

or transfer any interest in this Agreerrent without the written consent of the other provided, however, that consent shall not be required to assign this Agreement to any corrpany which controls, is controlled by, or is under comnon control with Contractor or in connection with assignment to an affiliate or pursuant to a merger, sale of all or substartially all of its assets or equity securities, consolidation, change of control or corporate reorganization.

Disclaimer: This proposal was estimated and priced based UJX>n a site visit and visual inspection from ground level using ordinary means, at or about the time this proposal was prepared The price quoted in this proposal f o r the work described, is the result of that ground level visual inspection and therefore our corrpany will not be liable for any additional costs or damages for additional ¼'Ork not described herein, or liable for any incidents/accidents resulting from conditions, that were not ascertainable by said ground level visual inspection bf ordinary means at the time said inspection was performed. Contractor cannot be held responsible for unknown or otherwise hidden defects. Any corrective work proposed herein cannot guarantee exact results. Professional engineering, architectural, and/or landscape design services ("Design Services') are not ircluded in this Agreement and shall not be provided by the Contractor. Any design defects in the Contract Documents are the sole responsibility of the Customer. If the Customer must engage a licensed engineer, architect and/or landscape design professional, any costs concerning these Design Services are to be paid by the Customer direct to the designer involved.

Printed Name	Date

Job#:	460802023		
SO#:	8003017	Proposed Price: $23,965.41	

Tab 4

Heritage Landing CDD Meeting
January 12, 2023

Date of Report: January 3, 2023	Todd Myhill, Amenity Manager

Post-Holiday Clean-Up—No Board Action Required

Now that the holidays have concluded, we are working to remove and carefully store our holiday decorations. All storage bins have been emptied and cleaned and our decorations will be carefully sorted for use next year. We will be letting go of some of our older garland and decorations and purchase some new decorations next Christmas. About 30% of our old light strands have failed, so we’ll be purchasing some new lights next holiday season.
Sports & Arts Winter Camp—No Board Action Required
The Sports & Arts Winter Camp was well attended and the kids had a lot of fun!
Coach Frank will be presenting a proposal for summer camp.
Profit Share—No Board Action Required
Ancient City Signs: $54.50 for Holiday Signs workshops
Flashback Photography: $143.20 for Pictures with Santa
Return to Regular Programming—No Board Action Required

Regular programming has resumed, with Yoga and Destiny Dance back in session and Mary Time Music resuming 1/16/23. No indication just yet as to when Zumba will return.
Spring Special Event—No Board Action Required

Planning for a Spring Fling/Easter event will continue over the next several weeks. This event will take place some time between the end of March and the middle of April.

Tab 5

Heritage Landing CDD Meeting January 12, 2023
Field Operations Manager Report

Date of report: 1/3/2023	Submitted by: Lourens Erasmus Field Operations and Maintenance Items:
Pool Filter Project:

At the time of creating the report Crown was about 90% done. They only need to install the electrical panels and wire the VFD’s, motors and chemical pumps up. Once the motors are running the filtration system will be tested for proper flow and operation.

Dive blocks and slide repair:
Crown repaired 3 dive block anchors and resealed the bottom end of the slide.

Street signs:
2 street signs we broken off during the hurricane and a storm. We made repairs and reinstalled them.

Trampoline in pond:
Charles Aquatics was able to pull it out of the pond back into the resident’s yard.

Pedestrian Crossing:
We cut down the 3 Crepe Myrtles in the island next to the pedestrian crossing. We removed the debris and piled it in the upper parking lot to be cut up once we get the chipper truck.

General maintenance:
Troubleshooting an irrigation zone that came on and would not shut down on a Sunday afternoon
 
Fishing pier has been pressure washed and is ready to be sealed
Pressure washing continues

Installed a new shower fixture in the men’s bathroom.

Tab 6

	6869 Phillips Pkwy Dr. South Jacksonville Fl 32256	 Fax: 904-807-9158	Phone: 904-997-0044
Service Report
Date: December 27, 2022	Biologists: Jim Charles Bill Fuller

Client: Heritage Landing CDD

Waterways: Thirteen Ponds

Comments: Partly sunny, 49° F and calm. Water temp : 51°.

Note: Second report for month.

Pond 1: Pond was in good condition. Water level is normal.

Pond 2: Pond was in very good condition. Water level is normal. Fountains were running.

Pond 3: Pond was in good condition. Water level is normal.

Pond 4: Pond was in very good condition. Water level is normal. Fountains were running.

Pond 5: Pond was in very good condition. Water level is normal.

Pond 6: Pond is in gradually improving condition. Water level is normal. Spike rush is dying.

Pond 7: Pond was in good condition. Pond level is normal. Had a good kill on the perimeter vegetation and spatterdock.

Pond 8: Pond was in good condition. Fountain was running normally. Had a good kill on the perimeter vegetation.

Pond 9: Pond was in good condition. Pond level is good. Had a good kill on the perimeter vegetation.

Pond 10: Pond was in good condition. Water level is normal. Had a good kill on the perimeter vegetation and spatterdock.

Pond 11: Pond was in very good condition. Water level is normal. No invasive species noted.

Pond 12: Pond was in very good condition. Water level is good.

Pond 13: Pond was in good condition. Water level is normal. Perimeter vegetation is dead.

Jim Charles

	6869 Phillips Pkwy Dr. South Jacksonville Fl 32256	 Fax: 904-807-9158	Phone: 904-997-0044
Service Report
Date: December 14, 2022	Fountain Tech: Tom Hair

Client: Heritage Landing CDD
Contact: Melissa Dobbins, Todd Myhill, Lourens Erasmus
Waterways: Fifteen Ponds

General Information: Quarterly maintenance service has been performed on all 5 fountains in Ponds 2, 4 and 8. I cleaned the floats, intake screens, nozzles and the lights. Fountain lights were checked for blown bulbs. The timers, voltage, amperage, and mooring lines were checked on all fountains. Listed below is a pond by pond description of additional work if any and pictures.

Pond 2 Fountain 1:

Pond 2 Fountain 2:

Pond 4 Fountain 1:

Pond 4 Fountain 2:

Pond 8 Fountain:

Total Additional Materials: 0

Please contact Charles Aquatics with any questions or comments.

	6869 Phillips Pkwy Dr. South Jacksonville Fl 32256	 Fax: 904-807-9158	Phone: 904-997-0044
Service Report
Date: December 14, 2022	Biologists: Jim Charles

Client: Heritage Landing CDD Waterways: Thirteen Ponds Comments: Cloudy, 64° F and rain. Note: First report for month.
We were requested to remove a trampoline that had blown into pond 7.

Pond 7: Pond was in good condition this month. Pond level is normal. Perimeter treatment for torpedo grass last month had good results and have pond looking better.

Trampoline was removed from pond and left in the backyard where it came from.

Jim Charles