Heritage Landing Community Development District

Board of Supervisors’ Meeting
September 8, 2022

District Office: 2806 N. Fifth Street Unit 403
St. Augustine, FL 32084 www.heritagelandingcdd.org

HERITAGE LANDING COMMUNITY DEVELOPMENT DISTRICT
District Office · St. Augustine, Florida · (904) 436-6270
Mailing Address · 3434 Colwell Avenue, Suite 200, Tampa, Florida 33614
www.heritagelandingcdd.org

Meeting Location:
Camp Heritage Amenity Center
370 Heritage Landing Parkway, St. Augustine, FL 32092

District Board of Supervisors	Michael Taylor	Chairman	
	Alan Fernandez	Vice Chairman	
	Robert Och	Assistant Secretary	
	Kevin Austin	Assistant Secretary	
	Achara Tarfa	Assistant Secretary	
District Manager	Melissa Dobbins	Rizzetta & Company, Inc.	
District Counsel	Wes Haber	Kutak Rock LLP	
Interim Engineer	Scott Lockwood	England-Thims & Miller, Inc

All Cellular phones and pagers must be turned off while in the meeting room.
The District Agenda is comprised of five different sections:

The regular meeting will begin promptly at 1:00 p.m. with the first section which is called Audience Comments on Agenda Items. The Audience Comment portion of the agenda is where individuals may comment on matters that concern the District. Each individual is limited to three (3) minutes for such comment. The Board of Supervisors or Staff is not obligated to provide a response until sufficient time for research or action is warranted. IF THE COMMENT CONCERNS A MAINTENANCE RELATED ITEM, THE ITEM WILL NEED TO BE ADDRESSED BY THE
DISTRICT MANAGER OUTSIDE THE CONTEXT OF THIS MEETING. The second section is called Business Administration. The Business Administration section contains items that require the review and approval of the District Board of Supervisors as a normal course of business. The third section is called Staff Reports. This section allows the District Manager, Engineer, and Attorney to update the Board of Supervisors on any pending issues that are being researched for Board action. The fourth section is called Business Items. The business items section contains items for approval by the District Board of Supervisors that may require discussion, motion and votes on an item-by-item basis. If any member of the audience would like to speak on one of the business items, they will need to register with the District Manager prior to the presentation of that agenda item. Occasionally, certain items for decision within this section are required by Florida Statute to be held as a Public Hearing. During the Public Hearing portion of the agenda item, each member of the public will be permitted to provide one comment on the issue, prior to the Board of Supervisors’ discussion, motion and vote. Agendas can be reviewed by contacting the Manager’s office at (904) 436-6270 at least seven days in advance of the scheduled meeting. Requests to place items on the agenda must be submitted in writing with an explanation to the District Manager at least fourteen (14) days prior to the date of the meeting. The final section is called Supervisor Requests and Audience Comments. This is the section in which the Supervisors may request Staff to prepare certain items in an effort to meet residential needs and provides members of the audience the opportunity to comment on matters of concern to them that were not addressed during the meeting.

Public workshops sessions may be advertised and held in an effort to provide informational services. These sessions allow staff or consultants to discuss a policy or business matter in a more informal manner and allow for lengthy presentations prior to scheduling the item for approval. Typically no motions or votes are made during these sessions.

Pursuant to provisions of the Americans with Disabilities Act, any person requiring special accommodations to participate in this meeting is asked to advise the District Office at (904) 436-6270, at least 48 hours before the meeting. If you are hearing or speech impaired, please contact the Florida Relay Service at 7-1-1, who can aid you in contacting the District Office.

Any person who decides to appeal any decision made by the Board with respect to any matter considered at the meeting is advised that this same person will need a record of the proceedings and that accordingly, the person may need to ensure that a verbatim record of the proceedings is made, including the testimony and evidence upon which the appeal is to be based.

HERITAGE LANDING COMMUNITY DEVELOPMENT DISTRICT
District Office · St. Augustine, Florida · (904) 436-6270
Mailing Address · 3434 Colwell Avenue, Suite 200, Tampa, Florida 33614 www.heritagelandingcdd.org

September 1, 2022
Board of Supervisors Heritage Landing Community Development District
Dear Board Members:	AGENDA

The regular meeting of the Board of Supervisors of the Heritage Landing Community Development District will be held on Thursday, September 8, 2022 at 1:00 p.m. at the Heritage Landing Amenity Center, located at 370 Heritage Landing Parkway, St. Augustine, Florida 32092.
CALL TO ORDER/ROLL CALL
AUDIENCE COMMENTS ON AGENDA ITEMS
BUSINESS ADMINISTRATION
Consent Agenda
Consideration of the Minutes of the Board of
Supervisors’ Meeting held on August 11, 2022	Tab 1
Ratification of the Operation and Maintenance
Expenditures for the Month of July 2022	Tab 2
STAFF REPORTS - PART A
District Engineer
Landscape and Maintenance
BUSINESS ITEMS – PART A
Consideration of Winter Basketball Camp	Tab 3
Update on Access System Upgrade	Tab 4
Consideration of Resolution 2022-06; Designating Time,
Date, and Location of FY 23 Meetings	Tab 5
Consideration of UPS Holiday POD	Tab 6
Consideration of Janitorial Services (under separate cover)
Review Request for Appeal Regarding Amenity Suspension
STAFF REPORTS - PART B
District Counsel
Amenity Center and Field Maintenance
Amenity Manager Report	Tab 7
Review of Monday Area Rentals
Field Manager Report	Tab 8
Update on Pool Paver Estimate
Update on Pool Chemical Vendor Options
Charles Aquatics Report	Tab 9
District Manager
AUDIENCE COMMENTS AND SUPERVISOR REQUESTS
BUSINESS ITEMS – PART B
Discussion Regarding RV Lot Camera Quotes (Per FL Statutes 119.071(3)(a) and 281.301, this portion may be closed to the public.)

ADJOURNMENT
I look forward to seeing you at the meeting. In the meantime, if you have any questions, please do not hesitate to contact me at (904) 436-6270.

Very truly yours, Melissa Dobbins Melissa Dobbins, District Manager

Tab 1

HERITAGE LANDING COMMUNITY DEVELOPMENT DISTRICT
August 11, 2022 Minutes of Meeting
Page 1

1	MINUTES OF MEETING
2
Each person who decides to appeal any decision made by the Board with respect to any
matter considered at the meeting is advised that the person may need to ensure that a
verbatim record of the proceedings is made, including the testimony and evidence upon
which such appeal is to be based.
7
8	HERITAGE LANDING COMMUNITY DEVELOPMENT DISTRICT
9
The regular meeting of the Heritage Landing Community Development District was held
on Thursday, August 11 2022 at 6:00 p.m. at the Heritage Landing Amenity Center,
located at 370 Heritage Landing Parkway, St. Augustine, Florida 32092.
13
14	Present and constituting a quorum:
15
Michael Taylor	Board Supervisor, Chairman
Alan Fernandez	Board Supervisor, Vice Chairman
Robert Och	Board Supervisor, Assistant Secretary
Achara Tarfa	Board Supervisor, Assistant Secretary
Kevin Austin	Board Supervisor, Assistant Secretary
21
22
23
24	Also present were:
25
Melissa Dobbins	District Manager, Rizzetta & Company, Inc.
Wes Haber	District Counsel, Kutak Rock LLC
(via speakerphone)
Scott Smith	Vesta Property Services
Todd Myhill	Facility Manager, Vesta Property Services
Lourens Erasmus	Field Manager, Vesta Property Services
Billy Buerki	Brightview Landscaping (via speakerphone)
33
34	Public In Person and via Teleconference
35
36
37
38
39  FIRST ORDER OF BUSINESS	Call to Order
40
41  Mr. Taylor called the meeting to order at 6:00 p.m. and read the roll call.
42
43  SECOND ORDER OF BUSINESS	Public Comments
44
Audience member commented on the need for security during Food Truck events and
other nights, questions on security cameras and how they are tied to current system,
request Todd Myhill to stay as Amenity Manager.
48
49
50

HERITAGE LANDING COMMUNITY DEVELOPMENT DISTRICT
August 11, 2022 Minutes of Meeting
Page 2

51
52  THIRD ORDER OF BUSINESS	Consent Items
53
1.) Consideration of the Board of Supervisors’ Regular
Meeting Minutes held on July 14, 2022
56
2.) Ratification of the Operation and Maintenance Expenditures
for May 2022.

On a motion by Mr. Fernandez, seconded by Mr. Och, with all in favor, the Board approved the Minutes of the Regular Board of Supervisors’ Meeting held on July 14, 2022, and the Operation and Maintenance Expenditures for June 2022 in the amount of $96,660.53, for the Heritage Landing Community Development District.

59

60
61  FOURTH ORDER OF BUSINESS	Staff Reports – PART A
62
A. District Engineer
Not present.
65
B. Landscape and Maintenance
1.) Brightview Landscape Report and Proposals
Mr. Buerki updated the Board that they will be applying another
treatment to the cogon grass and will review the need to spray the
edge of the pond area with Charles Aquatics. Board requested Mr.
Buerki to have the shrubs and limbs looked at for possible trimming
by Rivers Own. Board expressed they have noticed the detail work
has gotten behind and the proposals on the agenda will be tabled
so more attention will be given to the maintenance.
75
76	i.)	Enhancement of Walkway
77
78	This item was tabled.
79
80	ii.)	Enhancement of Plants at Front Entrance
81
82	This item was tabled.
83
84	iii.)	Enhancement Inside Pool Area
85
86	This item was tabled.
87
88  FIFTH ORDER OF BUSINESS	Business Items – Part A
89
90
A. Review of Amenity Suspension
Board discussed incident on Aug. 27th and suspension for minor “LH” and
“JM”. Minor “LH” made a statement in person to the Board and requested
for a shorter suspension.
95

HERITAGE LANDING COMMUNITY DEVELOPMENT DISTRICT
August 11, 2022 Minutes of Meeting
Page 3

96
97
98
Discussion ensued regarding reducing ”LH’s” Suspension to “Time
Served”.

On a motion by Mr. Austin, seconded by Mr. Fernandez, with Mr. Taylor, Ms. Tarfa, and Mr. Och opposed, the motion to reduce “LH” suspension to “Time Served” Failed to Pass, for the Heritage Landing Community Development District.

101

102
103
Board further discussed suspension of “JM” who was not in attendance.
After discussion, Board extended “JM’s” suspension for an additional 6
(six) months, totaling 7 (seven) months from incident.

On a motion by Ms. Tarfa, seconded by Mr. Taylor, with Mr. Austin opposed, the Board extended the suspension of “JM” for an additional 6 (six) months, for the Heritage Landing Community Development District.

107

108
109	B. Discussion Regarding Insurance Requirements for Small Vendors
110	After discussion, it was clarified that one additional vendor will be allowed
111	at Food Trucks and all vendors will continue to be required to sign a
112	District Agreement and provided proof of insurance.
113
114	C. Consideration of Vesta Renewal Proposal

On a motion by Mr. Taylor, seconded by Mr. Och, with all in favor, the Board approved Vesta’s Renewal Proposal with additional hours in the amount of $447,205.00 for FY 23,
$477,630.00 for FY 24 and $507,872.00 for FY 25, for the Heritage Landing Community Development District.

115

116
117
118  D. Public Hearing on Fiscal Year 2022-2023 Budget

On a motion by Mr. Och, seconded by Mr. Taylor, with all in favor, the Board opened the public hearing on Fiscal Year 2022-2023 Budget, for the Heritage Landing Community Development District.

119

120
121
122	There were no audience comments.

On a motion by Mr. Taylor, seconded by Mr. Fernandez, with all in favor, the Board closed the public hearing on Fiscal Year 2022-2023 Budget, for the Heritage Landing Community Development District.

123

124
125
126

HERITAGE LANDING COMMUNITY DEVELOPMENT DISTRICT
August 11, 2022 Minutes of Meeting
Page 4
127		
128	1.	Consideration of Resolution 2022-04; Adopting Fiscal	
129		Year 2022-2023 Final Budget	
130			
	On a motion by Mr. Taylor, seconded by Mr. Austin, with all in favor, the Board adopted Resolution 2022-04; Adopting Fiscal Year 2022-2023 Budget, for the Heritage Landing Community Development District.	
131			
132	2.	Consideration of Resolution 2022-05; Imposing Special	
133		Assessments	
134			
	On a motion by Mr. Fernandez, seconded by Mr. Austin, with all in favor, the Board adopted Resolution 2022-05; Imposing Special Assessments, for the Heritage Landing Community Development District.	
135
136  SIXTH ORDER OF BUSINESS	Staff Reports – Part B
137
A. District Counsel
Mr. Haber updated the Board that staff is still working with the engineer to
finalize the final Adkins payment.
141
1.) Review of Pond Access Easements
Discussion ensued regarding the District’s position on if the HOA
should authorize fences in areas where there is an access
easement for the District to maintain the pond bank and stormwater
system. After review, the Board requested Gwen Leonhardt, HOA
Manager, to provide an audit of the access easements showing
which ones are blocked. The Board stated they were not in favor of
these areas being blocked.
150
151	B. Amenity Center and Field Maintenance
152	1.) Amenity Manager Report
153	Board requested that the discussion of the Winter Basketball Camp
154	be presented at the September meeting.
155
156	i.)	Update on Music License

On a motion by Mr. Taylor, seconded by Mr. Och, with all in favor, the Board approved the purchase of the annual SESAC music license in the amount of $513.00, for the Heritage Landing Community Development District.

157

158
159	ii.)	Review of Social Club Policies
160	Board recommended to the HOA Social Club that
161	they review their events and budget with the HOA and
162	then consider creating a Social Club per the current
163	District’s policies.
164	Mr. Och updated the Board that after his conversation
165	with the Amenity Athletic photographer, they have

HERITAGE LANDING COMMUNITY DEVELOPMENT DISTRICT
August 11, 2022 Minutes of Meeting
Page 5

166	stated they are willing to enter into a District
167	agreement and provide a 10% share. They also
168	believe they could provide additional services at
169	District events and programs.

On a motion by Mr. Och, seconded by Mr. Taylor, with all in favor, the Board approved the District entering into an agreement with the Amenity Athletic Photographer for Athletics, Events and Programs for the Heritage Landing Community Development District.

170

171
2.) Field Manager Report
Discussion ensued regarding the timing of possibly repairing the
pool pavers at the same time as the pool filters this coming
fall/winter and if the Board would like staff to gather estimates so the
Board could further review this option. The Board was open to
reviewing estimates and directed staff to look into getting pricing to
replace the pool deck with pool pavers.
i.)	Review of Pool Side Tables
Board directed staff to order commercial grade pool
side tables.
182
183	3.) Charles Aquatics Report
184
185
C. District Manager
Ms. Dobbins reviewed her report and reminded the Board that both the
final payments for Adkins and the second installment for Crown’s pool
filter project will be paid before the end of this FY.
190
191  SEVENTH ORDER OF BUSINESS	Supervisor Requests and Audience
192	Comments
193
194  Audience:
195
196	Audience Member request the board get on the same page when it comes to
197	suspension decisions. Also request minors to wear an ID and not in favor of
198	spending another $100K on pool deck repairs when the reserves have not been
199	replenished first.
200
201  Supervisors:
202
203	Mr. Austin noted he is proud of the budget work the Board did this year.
204
205	Ms. Tarfa stated she believes the Board has been consistent with their decisions
206	on suspensions.
207
208	Mr. Taylor request that the discussion regarding the access system upgrade be
209	back on the agenda next month. He also noted issues with FPL closing out repair
210	tickets without repairing the light. He request staff to reach out to their FPL
211	contact.

HERITAGE LANDING COMMUNITY DEVELOPMENT DISTRICT
August 11, 2022 Minutes of Meeting
Page 6

212
213
214	*Board took 5-minute recess.
215
216
217  EIGHTH ORDER OF BUSINESS	BUSINESS ITEMS – PART B
218
A. Discussion Regarding Security Options (Per FL Statutes 119.071(3)(a) and
281.301, this portion was closed to the public.)
221
Board reviewed placement and visual clarity of existing and new cameras,
along possibly testing out new types of cameras. Board also discussed
necessary signage.
225
226  NINETH ORDER OF BUSINESS	Adjournment

On a motion by Mr. Fernandez, seconded by Mr. Austin, with all in favor, the Board adjourned the meeting at 10:08 p.m., for the Heritage Landing Community Development District.

227

228
229
230
231
232
233
234
235
236
237
238
239
240
241
242
243
244
245
246
247
248
249
250
251
252
253
254
255
256
257

HERITAGE LANDING COMMUNITY DEVELOPMENT DISTRICT
August 11, 2022 Minutes of Meeting
Page 7

258
259
260
261
262
263
264
265
266
267
  		 	
Secretary/Assistant Secretary	Chairman/Vice Chairman
270
271
272
273
274

Tab 2

HERITAGE LANDING COMMUNITY DEVELOPMENT DISTRICT

DISTRICT OFFICE ꞏ ST. AUGUSTINE, FLORIDA 32084
Mailing Address ꞏ 3434 Colwell Avenue, Suite 200 ꞏ Tampa, Florida 33614 Www.HeritageLandingCdd.Org

Operation and Maintenance Expenditures July 2022
Presented For Board Approval

Attached please find the check register listing the Operation and Maintenance expenditures paid from July 1, 2022 through July 31, 2022. This does not include expenditures previously approved by the Board.

The total items being presented:   $118,932.05

Approval of Expenditures:

	 Chairperson

	 Vice Chairperson

	 Assistant Secretary

Heritage Landing Community Development District

Paid Operation & Maintenance Expenditures	
July 1, 2022 Through July 31, 2022	

Vendor Name		
Check Number	
Invoice Number		
Invoice Description		
	Invoice Amount	
Alan Fernandez	008447	AF071422	Board of Supervisors Meeting 07/14/22	$	200.00	
ASCAP	008455	99820	Music License Fee 05/01/22-04/30/23	$	351.00	
BrightView Landscape Services, Inc.	008456	7968225	Landscape Maintenance 07/22	$	16,249.00	
BrightView Landscape Services, Inc.	008442	7975435	Aerification, Top dressing of Athletic Fields 06/22	$	10,610.00	
BrightView Landscape Services, Inc.	008442	7979387	Irrigation Repairs - Replace Conroller/Expansion Module 6/22	$	1,908.50	
Charles Aquatics, Inc.	008457	45623	Monthly Aquatic Services - 13 Ponds 07/22	$	975.00	
Charles Aquatics, Inc.	008457	45752	Applied Pond Dye in pond 13 07/22	$	100.00	
Comcast	2022071522-1	8495 74 140 0429787
07/22	370 Heritage Landing Parkway 07/22	$	399.72	
England Thims & Miller, Inc.	008449	0203517	Professional Services 07/22	$	2,203.75	
Florida Power & Light Company	2022071322-1	87098-35048 06/22	County Rd 13 N 06/22	$	4,046.66	
Florida Power & Light Company	2022071322-1	FPL Summary 06/22	Electric Summary 06/22	$	4,186.33	
Kevin Austin	008448	KA071422	Board of Supervisors Meeting 07/14/22	$	200.00	

Heritage Landing Community Development District
Paid Operation & Maintenance Expenditures
July 1, 2022 Through July 31, 2022

Vendor Name		Check Number Invoice Number		Invoice Description			Invoice Amount	
Leslie Achara McNair-Tarfa	008446	AT071422	Board of Supervisors Meeting 07/14/22	$	200.00	
McVeigh & Mangum Engineering, Inc. 008458	20110818-AS	Professional Services 06/22	$	517.50	
Michael C. Taylor	008453	MT071422	Board of Supervisors Meeting 07/14/22	$	200.00	
NEWAGETUTORS LLC dba.	008454	4060	Website ADA Compliance 07/22	$	250.00	
VGlobaltech						
P.G Security Inc. dba Platinum Group 008451	76317	Security Guard Services 06/22	$	4,691.30	
Security						
Poolsure	008438	131295607744	Monthly Pool Maint & Chemicals 07/22	$	2,221.95	
Progressive Entertainment, Inc.	008439	1260044	4th of July Pool Party 06/22	$	530.00	
Rizzetta & Company, Inc.	008443	INV0000069339	District Management Fees 07/22	$	5,900.00	
Robert Och	008450	RO071422	Board of Supervisors Meeting 07/14/22	$	200.00	
Smith Electrical, Inc.	008459	19656	Court Light Fixtures 07/22	$	10,788.00	
St. Augustine Record	008452	0004695984	Legal Advertising 06/22	$	88.40	
St. Johns County Utility Department	008440	503699-115198 06/22 370 Heritage Landing Blvd/Amenity Center	$	684.46	
			06/22			

Heritage Landing Community Development District

Paid Operation & Maintenance Expenditures	
July 1, 2022 Through July 31, 2022	

Vendor Name		
Check Number Invoice Number		
Invoice Description		
	Invoice Amount	
St. Johns County Utility Department	008440	533275-126033 06/22 570 Steamboat Landing Dr 06/22	$	52.60	
Turner Pest Control, LLC	008441	18094100	Monthly Pest Control Service 06/22	$	115.76	
U.S. Bank	008460	6504560	Trustee Fees S2015 04/01/2023-	$	5,064.25	
			03/31/2023			
Vesta Property Services, Inc.	008444	400196	Camp Heritage Fees 1st Half 07/22	$	13,734.90	
Vesta Property Services, Inc.	008461	400197	Camp Heritage Fees 2nd Half 07/22	$	13,734.90	
Vesta Property Services, Inc.	008444	400635	Lifeguard Hours 06/22	$	15,929.61	
W.B. Mason Co., Inc.	008445	230845067	Janitorial Supplies 06/22	$	239.07	
Waste Management, Inc of Florida	2022071522-2	0018989-4032-3	Waste Disposal Services 07/22	$	279.39	
Wayne Automatic Fire Sprinklers Inc.	008462	978548	Sprinkler Repairs 07/22	 $		2,080.00	

Report Total				

 $		

118,932.05	

Tab 3

From: Coach Frank <coachfranktennistime@gmail.com>
Sent: Thursday, August 25, 2022 3:01 PM
To: Todd Myhill <TMyhill@vestapropertyservices.com>
Subject: Re: Basketball Camp Proposal Ready for Monday? Hi Todd,
Here is the info to put on the agenda for next month's CDD meeting, please.

Sports and Arts Camps

*Price $250 per child (sibling discount available $240) per week
*2 weeks Heritage Landing only sign-up period.

*Winter Break - 12/26 until 12/30 *Mon. through Fri. 8:30AM to 4PM
*HL sign up period 11/01 - 11/14

*Spring Break - 3/13 until 3/17
*Mon. through Fri. 8:30AM to 4PM
*HL sign up period 2/01 - 2/14

Spaces needed:
Heritage Room (we can work around any other scheduled events or classes) Half basketball court
One tennis court (to play tennis) Some field space
Please let me know if you have any questions. Warmly,
Coach Frank

Tab 4

Heritage Landing

Project Location
Heritage Landing
370 Heritage Landing Pkwy St Augustine, FL 32092

Access Control Conversion - ProWatch REV1
Proposal No.: 174164.3
Friday, August 26, 2022

Prepared For
Todd Myhill

8110 Cypress Plaza Dr Suite 304
Jacksonville, FL 32256
FL — Electrical: EG13000425 | FL — Other: TNTSI Inc, dba Security 101 | GA — Low Voltage: LVU406348 | SC — Alarm: BAC13611

The data contained in all pages of this proposal has been submitted in confidence and contains trade secrets and/or privileged or confidential commercial or financial information. Such data shall be used or disclosed only for evaluation purposes, provided that if a contract is awarded to this proposer as a result of or in connection with the submission of this proposal, the Customer shall have the right to use or disclose the data herein to the extent provided in the contract. This restriction does not lim it the customer's right to use or disclose data obtained without restriction from any source, including the proposer.

Security 101 - Jacksonville 8110 Cypress Plaza Dr Suite 304
Phone: 904-260-9101
Fax: 904-260-9105
Website: www.Security101.com

Friday, August 26, 2022
Todd Myhill Heritage Landing
370 Heritage Landing Pkwy St Augustine, FL 32092
Re: Access Control Conversion - ProWatch REV1 Dear Todd Myhill:
Thank you for allowing Security 101 the opportunity to present this proposal for your consideration. This proposal is based on our discussions, meetings, site surveys, and bid documents created by your organization.

Our company is uniquely qualified to provide the installation and service required for the above referenced security system. Security 101 has an established track record of installing and maintaining similar systems as well as meeting strict time schedules and budget requirements.

Our engineering and project management staff have worked together with me to create this proposal. This team will be prepared to deliver your installation in an organized and professional manner. Our installation crews and service technicians will be uniformed, trained, and in company stocked vehicles.

In addition, upon completion of the installation, our service department staff will be ready to provide you with same day service utilizing our unique computerized dispatch system.

Finally, although most of the work to be done will be executed by other team members, I will be committed to monitoring the process and making sure that your system meets or exceeds your expectations.
Don Cox
Sr. Account Executive dcox@security101.com Cell Phone: 904-923-1007

	 General System Description
Proposal #174164.3 Access Control Conversion - ProWatch
REV1

This proposal is to convert the existing Access Control System to a ProWatch Lite Access Control System and includes the following scope of work;

Load ProWatch on the customer-supplied pc. Program and test. Needs to be set up for swipe and show.

Remove the existing Emerge panels and install a ProWatch Lite Edition Kit. The existing lock power supply and cabling will be used.

Pro-Watch Lite Edition Kit
(1) PW50LTSW Pro-Watch Lite Edition Software
(1) PW7K1IC PW-7000 Two Door Intelligent Controller
(1) PW7K1R2 PW-Series Dual Reader Module
(1) PW5K1ENC3 PW-Series Remote Enclosure includes plug-in 110V Transformer, Power Supply and Battery
(4) S-4 Suppressor Kit

Doors / Gates (4)

All door devices and cabling are to be reused and are assumed to be in good working order. The Gym Door we will provide and install an emergency exit button as required. Surface-mounted wire mold will be installed if necessary.
Remote Release Buttons (2)
Two existing remote release buttons are to be re-used.

Clarifications & Exclusions Includes 2 hours of system training System downtime is expected
All work to be completed during normal working hours
Cardholders are to be entered by the end-user. We will attempt to export the cardholder database and import but this might not be possible
Assumes all wiring and equipment is good and can be reused.
The installation is covered by a 1-year parts and labor warranty, does not apply to existing equipment

Page 1 of 9

Access Control

Scope of Work
Proposal #174164.3 Access Control Conversion - ProWatch
REV1

Computer Stations

ProWatch Server
Load ProWatch on the customer-supplied pc.
Optiplex 3010
windows 10 Pro
8 GB RAM
i5-3470 CPU @ 3.20GHz

Computer #1	1	Existing or Customer Supplied

Panel Locations

Telecom Closet
Remove the existing Emerge panels and install a ProWatch Lite Edition Kit. The existing lock power supply and cabling will be used.
Pro-Watch Lite Edition Kit
(1) PW50LTSW Pro-Watch Lite Edition Software
(1) PW7K1IC PW-7000 Two Door Intelligent Controller
(1) PW7K1R2 PW-Series Dual Reader Module
(1) PW5K1ENC3 PW-Series Remote Enclosure includes plug-in 110V Transformer, Power Supply and Battery
(4) S-4 Suppressor Kit

Control Panel	1	Pro-Watch Lite Edition Kit (1) PW50LTSW Pro-Watch Lite Edition Software (1) PW7K1IC PW- 7000 Two Door Intelligent Controller (1) PW7K1R2 PW-Series Dual Reader Module (1) PW5K1ENC3 PW-Series Remote Enclosure includes plug-in 110V Transformer, Power Supply and Battery (4) S-4 Suppressor Kit
(HIS (Honeywell Integrated Security) – PW7KRD4-LT)	
Power Supply - Locks	1	Existing or Customer Supplied	
Batteries	1	12V 7AMP BTTRY-FLM RETD UL94VO	
		(GS YUASA ENERGY SOLUTIONS INC. – NP7-12FR)	

Access Controlled Doors

Gym Door
Provide and install an emergency exit button as required. All other door devices and cabling are to be reused and are assumed to be in good working order. Surface-mounted wire mold will be installed if necessary.
Card Reader In	1	Existing or Customer Supplied	
Electric Lock 1	1	Existing or Customer Supplied	

Page 2 of 9

	 Scope of Work (cont.)
Proposal #174164.3 Access Control Conversion - ProWatch
REV1

Door Contact	1	Existing or Customer Supplied	
Exit Device - PIR	1	Existing or Customer Supplied	
Emergency Override	1	PNEUMATIC TIME DELAY Exit Button, Standard Size
(ALARM CONTROLS CORPORATION – PS5-111)	
Other	1	Materials: Wire Mold provided by S101	

Main Gate
All door devices and cabling are to be reused and are assumed to be in good working order.
Card Reader In	1	Existing or Customer Supplied	
Electric Lock 1	1	Existing or Customer Supplied	
Emergency Override	1	Existing or Customer Supplied	
Side Gate
All door devices and cabling are to be reused and are assumed to be in good working order.
Card Reader In	1	Existing or Customer Supplied	
Electric Lock 1	1	Existing or Customer Supplied	
Emergency Override	1	Existing or Customer Supplied	
Exit Only Gate
All door devices and cabling are to be reused and are assumed to be in good working order.
Electric Lock 1	1	Existing or Customer Supplied	
Emergency Override	1	Existing or Customer Supplied	

Aux Monitor Points

Remote Release Buttons (2)
Two existing remote release buttons are to be re-used.

Door Release	2	Existing or Customer Supplied

Page 3 of 9

	 Financial Summary
Proposal #174164.3 Access Control Conversion - ProWatch
REV1

Bill to: Heritage Landing
370 Heritage Landing Pkwy St Augustine, FL 32092

Ship to: Attn: Todd Myhill
Heritage Landing
370 Heritage Landing Pkwy St Augustine, FL 32092

GRAND TOTALS	
INSTALLATION	$3,030.10	
EQUIPMENT	$7,816.16	
TOTAL INVESTMENT	$10,846.26	

Page 4 of 9

	 Terms & Conditions
Proposal #174164.3 Access Control Conversion - ProWatch
REV1

Limited Warranty; Exclusions and Disclaimers

To the extent not otherwise warranted pursuant to an applicable manufacturer’s warranty, Security 101 warrants all Equipment and installation labor rendered as part of the Work against defects in materials and labor for a period of twelve (12) months (the 'Warranty Period') from the date of substantial completion of the installation; provided, however, no warranty is made as to, and there is specifically excluded from the warranty, any and all expendable supplies, equipment and parts, or any portions of the Work which have been misused, abused, not used in the manner intended, neglected, or damaged by an act of God or altered, modified, or manipulated in any manner by Customer or a third party. Any defect in the installation during the Warranty Period will be repaired or replaced at the option of Security 101 Any shipping charges in connection with a repair or replacement shall be the responsibility of Customer. The repair or replacement shall constitute Customer's sole remedy against Security 101.

Security 101 MAKES NO OTHER OR FURTHER WARRANTY WITH RESPECT TO INSTALLATION LABOR, MATERIALS AND EQUIPMENT OR ANY OTHER PORTION OF THE WORK OTHER THAN THE FOREGOING WARRANTY AND SPECIFICALLY DISCLAIMS ANY AND ALL OTHER WARRANTIES, EXPRESSED OR IMPLIED, INCLUDING THE WARRANTIES OF MERCHANTABILITY OR FITNESS FOR A PARTICULAR PURPOSE.

IN NO EVENT SHALL Security 101 BE LIABLE TO CUSTOMER OR ANY THIRD PARTY FOR SPECIAL, INCIDENTAL, CONSEQUENTIAL, EXEMPLARY, OR PUNITIVE DAMAGES OR FOR LOST PROFITS, LOST SALES, INJURY TO PERSON OR PROPERTY OR ANY OTHER CAUSE AS A RESULT OF A DEFECT IN LABOR, EQUIPMENT OR OTHER SUPPLIES OR MATERIALS WITH RESPECT TO ANY ITEM FURNISHED UNDER THE AGREEMENT, MALFUNCTION OR NONFUNCTION OF ANY SYSTEM, WRONGFUL PERFORMANCE OF OR FAILURE TO PERFORM ANY ACTS INCLUDED IN THE WORK, TRANSPORTATION DELAYS OR BREACH OF WARRANTY.

Customer acknowledges that no warranty, representation, or statement by any representative of Security 101 not stated herein shall be binding. This writing, and the document or documents attached hereto or of which this writing is a part, if any, constitutes the final expression of the parties’ agreement and is a complete and exclusive statement of the terms of the Agreement.
Limitation of Liability

The parties understand and agree that: (a) the Work is intended to constitute or be part of a security system designed to reduce risk of loss for the Customer; (b) Customer has selected, accepted and approved the Scope of Work after considering and balancing the levels of protection afforded by various types of systems and services available to it and the related costs of them; (c) neither Security 101 nor any person engaged by Security 101 to perform any portion of the Work shall be construed to be an insurer of the person or property of Customer, its employees, agents, contractors, assigns, customers, invitees or any other person at the location(s) where the work is performed (the “Location(s)”; (d) the Price and Payment Terms are based solely on the cost and value of Security 101 providing the Work and are unrelated to the value of property of Customer or others located at the Location(s); (e) the Price and Payment Terms do not contemplate any payment being made or consideration being given to Security 101 for any guarantee, warranty or insuring agreement by any one or more of them to Customer with respect to the person or property of anyone; (f) Security 101 MAKES NO GUARANTEE OR WARRANTY OF ANY KIND THAT THE WORK (INCLUDING ANY MATERIALS AND EQUIPMENT SUPPLIED AS PART OF THE WORK) WILL AVERT OR PREVENT OCCURRENCES OR CONSEQUENCES THEREFROM WHICH THE WORK IS DESIGNED TO DETECT OR AVERT.

Notwithstanding the foregoing provisions of this Section or for whatever reason, Security 101 should be found liable for personal injury or property loss or damage caused by a failure to perform by Security 101 or the failure of any materials or equipment in any respect whatsoever or a court of proper jurisdiction determines the limitations on warranties are inapplicable, Customer agrees that the aggregate liability of Security 101 under or with respect to the Agreement, the Work to be performed under, and any warranty provided pursuant to, the Agreement, shall be limited to a sum equal to the lesser of (i) one-tenth (1/10) of the total Price to be paid by Customer under the Agreement, (ii) if the Price is to be paid in monthly payments or installments (other than progress payments), an amount equal to six (6) monthly payments, or (iii) Five Hundred Dollars ($500.00), and this liability shall be exclusive, and that the provisions of this subsection shall apply if loss or damage, irrespective of cause or origin, results directly or indirectly to persons or property, from performance or nonperformance of the Work, from breach of warranty, or from negligence, active or otherwise of Security 101.

In no event will Security 101 be liable for any indirect, consequential, incidental, special or punitive damages, including, without limitation, loss of use, interruption of business or loss of profits, arising out of or in any way connected with this Agreement or the Services, even if the relevant party has been advised of the possibility of such damages.
Indemnification

When Customer ordinarily has the property of others in its custody, or the Work extends to the protection of the person or property of others, Customer shall indemnify, save, defend and hold harmless Security 101from and against all claims brought by parties other than the parties to the Agreement. This provision shall apply to all claims regardless of cause, including the performance or failure to perform by Security 101, and including without limitation, defects in products or system design, installation, repair service, monitoring, operation or non-operation of materials or equipment, whether based upon negligence, active or passive, express or implied contract or warranty, contribution or indemnification or strict or product liability; provided, however, Customer shall have no duty to indemnify in the case of gross negligence or willful misconduct by

Page 5 of 9

	 Terms & Conditions (cont.)
Proposal #174164.3 Access Control Conversion - ProWatch
REV1

Security 101, its employees, agents or assigns. Customer agrees to indemnify Security 101 against, and to defend and hold Security 101 harmless from any action for subrogation which may be brought against Security 101 by any insurer or insurance company or its agents or assigns including the payment of all damages, expenses, costs and reasonable attorney's fees.
Design Development, Programming, Drawings, Ownership, and Software License(s)

Design Development. Customer and Security 101 have together developed or will develop the design and specifications for the Work. When Customer has accepted or approved the design and specifications, the sole and final responsibility for the design and specifications shall be Customer's. Security 101 shall have no liability to Customer for any loss or damage claimed against or incurred by Customer or any employee, agent or licensee of Customer because of any defect or alleged defect in the design or specifications or the failure of the equipment or the Work to perform as desired or anticipated by Customer.

Programming. Security system programming is an essential element of the systems operation and performance. Customer acknowledges and agrees that security system programming is an ever-changing process, and in significant part subject to Customer’s day-to-day and other business operations and parameters and the changes or modifications to them. To the extent required by the design and specifications of the Work, Security 101 shall:

Load a configuration program that will allow Customer’s security system to perform basic access control operation, door timers, lock timers, and basic alarm functions; and

Provide a total number of hours of personnel training regarding Customer’s security system as specified in the Agreement; if a number of hours is not specified, training will be available at prevailing labor rates. Personnel training may include training of operators, administrators, or other personnel designated by Customer. Training subjects shall be dictated by Work specifications but may include password configuration, door identification, timers, alarms and reports. Additional training, programming or related consulting services provided by Security 101 at Customer’s request shall be provided at an above contract cost.
Drawings:

To the extent required by the design and specifications of the Work, Security 101 shall provide reasonable descriptions of the functional operation of the system(s) being provided by the Work.

Security 101 may provide, at Customer’s request and at an above contract cost, detail drawings utilizing industry standard electronic floor plans.

Ownership. Prior to completion of the Work, any drawings, specifications and equipment lists developed in connection with the design for the Work shall remain the property of Security 101 whether the Work for which they were made is executed or not. Drawings, specifications and equipment lists shall be returned to Security 101 on demand at any time prior to substantial completion of the Work. Prior to substantial completion of the Work, any drawings, specifications and equipment lists: (a) shall be considered confidential information and trade secrets of Security 101 unless they constitute information which is exempted or excluded by law from confidential and trade secret status; (b) shall not be used by Customer on other projects or extensions of a project included within the Work, or to obtain other bids, except by agreement in writing and with appropriate compensation to Security 101 ; and (c) are not to be reproduced in whole or in part without prior written consent of Security 101. Upon substantial completion of the Work and final payment in full by Customer, ownership of drawings, specifications and equipment lists shall become Customer's.
Software License(s). Software required to operate systems are governed by the License Agreement provided by the system manufacturer(s).

Pricing Increases. Security 101's pricing for this project is based on our pricing of the parts as of the date of this proposal. Due to supply chain issues, we are experiencing numerous price increases and additional fees by our manufacturers. Should any of these price increases or fees apply to this project, Security 101 will generate a change order for the increase in our pricing and any applicable fees.
Access Control Terms & Conditions
All Door(s) and associated door hardware are not included, unless specifically identified in the scope of work and/or equipment list.
Coring of new or existing doors required for electrified locking hardware is not included, unless specifically identified in the scope of work.

Modification of any new or existing fire doors is not included. Additional charges may apply if SECURITY 101 is requested to perform such work.
Proper door alignment and mechanical operation is the responsibility of others.

Page 6 of 9

	 Terms & Conditions (cont.)
Proposal #174164.3 Access Control Conversion - ProWatch
REV1

Programming and configuration of your microprocessor and/or CPU is included, excluding loading the database. It shall be the responsibility of the Customer to load the data base which involves defining access levels, time zones, personnel data, programming maps, defining alarm messages and instructions, along with the input of any user defined data. Individual cardholder input and definition is also excluded.
Access control cards are not included, unless specifically identified in the scope of work and/or equipment list.
Access control system computer UPS is not included unless specifically identified in the scope of work and/or equipment list.

FIRE ALARM RELEASE - It the responisbility of the customer and the fire alarm service provider for this site. Any permits required in accordance with the fire alarm system or release shall be obtained by the fire alarm service provider.
Additional Terms & Conditions
Installation
All required installation documents are included.
Installation of all required equipment and materials with on-site supervision of project is included.
Labor quoted assumes normal eight (8) hour working days, excluding weekends, holidays and overtime.

Idle time incurred by Security 101 employees and their subcontractors due to escorts, clearances, inability to enter workspace, and other factors beyond our control, will be invoiced at our current labor rates.

This proposal includes travel to and from the site to perform our stated scope of work. Additional or duplicate site visits required due to factors beyond our control, will be invoiced at our current labor rates.

Client to coordinate with local Security 101 staff to provide safe and timely right-of-passage in the work area during cable run and system installation.
Client to provide and coordinate 110 VAC electrical service where needed.
All LAN/WAN connections, addressing and network functionality are the responsibility of the Client.

Any telephone lines or LAN/WAN connections must be installed and operational prior to Security 101 commencing work. The local Security 101 representative will verify the availability and functionality of all connections prior to starting work.
Changes in Scope of Work

Any changes in the understood scope of work will be communicated and approved in writing (by an authorized Client representative), prior to commencing work.
Permits/Bonding/Sealed Engineered Drawings
Permits, bonds, and other requirements by any government agency are not included. Miscellaneous
The bold headings and numbered paragraphs are for convenience only, have no legal significance, and shall not be deemed to alter or effect any provision of this Agreement.

Neither party shall be liable in damages or have the right to terminate this Agreement for any delay or default in performing hereunder if such delay or default is caused by conditions beyond its control including, but not limited to Acts of God, Government restrictions (including the denial or cancellation of any export or other necessary license), wars, insurrections and/or any other cause beyond the reasonable control of the party whose performance is affected.

Neither party shall be liable for any failure or delay in performance under this Agreement (other than for delay in the payment of money due and payable hereunder) to the extent said failures or delays are proximately caused by causes beyond that party's reasonable control and occurring without its fault or negligence, including, without limitation, failure of suppliers, subcontractors, and carriers, or party to substantially meet its performance obligations under this Agreement, provided that, as a condition to the claim of nonliability, the party experiencing the difficulty shall give the other prompt written notice, with full details following the occurrence of the cause relied upon. Dates by which

Page 7 of 9

	 Terms & Conditions (cont.)
Proposal #174164.3 Access Control Conversion - ProWatch
REV1

performance obligations are scheduled to be met will be extended for a period of time equal to the time lost due to any delay so caused.

In the event that any one or more of the provisions contained herein shall, for any reason, be held to be invalid, illegal or unenforceable in any respect, such invalidity, illegality or unenforceability shall not affect any other provisions of this agreement, but this agreement shall be construed as if such invalid, illegal or unenforceable provisions had never been contained herein, unless the deletion of such provision or provisions would result in such a material change so as to cause completion of the transactions contemplated herein to be unreasonable.

Page 8 of 9

	Acceptance
Proposal #174164.3 Access Control Conversion - ProWatch
REV1

For the amount of $10,846.26 (tax included)
This proposal dated Friday, August 26, 2022 is valid until Sunday, September 25, 2022

The person or persons below represent that they are authorized to sign and execute this binding agreement. This acceptance indicates understanding of the complete proposal, including clarifications, design, programming, drawings, ownership and software licenses and the Warranty Service Plan, if included as a part of this proposal. This system proposal is intended to provide the customer partial protection of the designated premises. Its design should be understood to represent a compromise between the costs, understood scope of work and customer feedback. Accordingly, such a system may not provide ample protection from all possible threats, and Security 101 shall not be responsible in such an event.

Payment Terms
Net 30.
Under no circumstances may the customer make payments directly to any subcontractor, material supplier, laborer or any other person performing work or furnishing material under the Agreement without the prior written consent of Security 101.
Security 101 may assign this Agreement to any other person, firm or corporation without notice to or approval by the customer and may subcontract any activities which may be performed under this Agreement, either voluntarily or by operation of law, without the consent of the customer.
Licenses
FL — Electrical: EG13000425 | FL — Other: TNTSI Inc, dba Security 101 | GA — Low Voltage: LVU406348 | SC — Alarm: BAC13611

Heritage Landing			Security 101 - Jacksonville	
Authorized Customer Signature	(date)		Authorized Security 101 Signature	(date)	
Printed Name			Printed Name	
Title			Title	
Purchase Order Number				

Page 9 of 9

Tab 5

RESOLUTION 2022-06

A RESOLUTION OF THE BOARD OF SUPERVISORS OF THE HERITAGE LANDING COMMUNITY DEVELOPMENT DISTRICT DESIGNATING DATES, TIME AND LOCATION FOR REGULAR MEETINGS OF THE BOARD OF SUPERVISORS OF THE DISTRICT, FOR FISCAL YEAR 2022/2023, AND PROVIDING FOR AN EFFECTIVE DATE

WHEREAS, Heritage Landing Community Development District (hereinafter the “District”) is a local unit of special-purpose government created and existing pursuant to Chapter 190, Florida Statutes, being situated entirely within Saint Johns County, Florida; and

WHEREAS, the District’s Board of Supervisors (hereinafter the “Board”) is statutorily authorized to exercise the powers granted to the District; and

WHEREAS, all meetings of the Board shall be open to the public and governed by the provisions of Chapter 286, Florida Statutes; and

WHEREAS, the Board is statutorily required to file annually, with the local governing authority or authorities a schedule of its regular meetings; and

WHEREAS, the District is required by Florida law to prepare an annual schedule of its regular public meetings which designates the date, time, and location of the District’s meetings.

NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF SUPERVISORS OF THE HERITAGE LANDING COMMUNITY DEVELOPMENT DISTRICT:

The Fiscal Year 2022/2023 annual public meeting schedule attached hereto and incorporated by reference herein as Exhibit A is hereby approved and will be published and filed in accordance with Section 189.015(1), Florida Statutes.

This Resolution shall become effective immediately upon its adoption.

PASSED AND ADOPTED THIS 8th DAY OF SEPTEMBER, 2022.

HERITAGE LANDING COMMUNITY DEVELOPMENT DISTRICT

CHAIRMAN / VICE CHAIRMAN
ATTEST:

SECRETARY / ASST. SECRETARY

EXHIBIT “A”
BOARD OF SUPERVISORS MEETING DATES HERITAGE LANDING COMMUNITY DEVELOPMENT DISTRICT
FISCAL YEAR 2022/2023

October 13, 2022
November 10, 2022*
December 8, 2022
January 12, 2023
February 9, 2023*
March 9, 2023
April 13, 2023
May 11, 2023*
June 8, 2023
July 13, 2023
August 10, 2023*
September 14, 2023

All meetings will convene at 1:00 p.m.,
(except for the dates marked with a * which will meet at 6:00 p.m.) and will be held at the Heritage Landing Amenity Center located at 370 Heritage Landing Parkway, St. Augustine, Florida 32092

Tab 6

HOLD HARMLESS AGREEMENT

This Agreement is made and entered into this   day of 	, 2022, by and among:

United Parcel Service, an Ohio corporation, whose address is 55 Glenlake Parkway NE, Atlanta, Georgia 30328 (“UPS”); and

Heritage Landing Community Development District, a local unit of special- purpose government established pursuant to Chapter 190, Florida Statutes, and located in St. Johns County, Florida, whose mailing address is 3434 Colwell Ave, Suite 200, Tampa, Florida 33614 (“District”).

Recitals

Whereas, the District was established for the purpose of planning, financing, constructing, installing, operating, and/or maintaining certain infrastructure improvements and recreational facilities; and

Whereas, the District owns certain property within the District as depicted on Exhibit A
attached hereto and incorporated by reference herein (the “District Property”); and

Whereas, UPS desires to park a 16’x8’x8’ POD storage unit on the District Property for the purpose of storing and delivering packages to residents within the District (the “POD’); and

Whereas, UPS also desires to use golf carts and small trailer(s) in order to deliver the packages; and

Whereas, the District has agreed to allow the use of the District Property by UPS only if UPS agrees to indemnify and hold the District harmless from damages and expenses which may be incurred as a direct or indirect result of such use of the District Property; and

Now, therefore, based upon good and valuable consideration and the mutual covenants of the parties, the receipt of which and sufficiency of which is hereby acknowledged, the District and UPS agree as follows:

Section 1.  Recitals. The recitals so stated are true and correct and by this reference are incorporated into and form a material part of this Agreement.

Section 2.  District Property Utilization. UPS may place its POD and utilize golf carts in and around the District Property during the time period of October  , 2022 through January  , 2023 under the terms and conditions contained herein. The cost of repair or replacement of any damage to any of the District’s property as a direct or indirect result of UPS’s use of the District Property shall be paid by UPS.

1

Section 3.  Compensation. Prior to placing its POD on the District Property, UPS agrees to pay the District the total amount of fifteen hundred dollars ($1500.00), which amount shall be due even if UPS places the POD on the District property subsequent to October   , 2022 or removes the POD from the District Property prior to January  , 2023. In the event that UPS does not remove the POD by January 15, 2022, UPS agrees to pay the District $25 per day until the POD is removed.

Section 4.  Indemnification. UPS agrees to protect, defend, indemnify, and hold the District, its tenants, elected officials, officers, employees, and agents, free and unharmed from and against any, and all, third party (including employees of UPS and its contractors, and subcontractors) claims, liability, losses, and/or cause of action, which may arise from any negligent act or omission of UPS’s staff, employees, or agents (including court costs and reasonable attorneys’ fees) associated with, or connected with, the use of the District Property by UPS or UPS’s use of a golf cart or trailer for delivery purposes, and its contractors, including, but not limited to, ingress and egress thereto.

Section 5. Sovereign Immunity. The District and UPS agree that nothing in this Agreement shall constitute or be construed as a waiver of the District’s limitation on liability contained in Section 768.28 Florida Statutes.

Section 6.	Insurance.
UPS shall maintain throughout the term of this Agreement the following insurance:

Worker’s Compensation Insurance in accordance with the laws of the State of Florida.

Commercial General Liability Insurance covering UPS’s legal liability for bodily injuries, with limits of not less than $1,000,000 combined single limit bodily injury and property damage liability, and covering at least the following hazards:
Independent Contractors Coverage for bodily injury and property damage in connection with any subcontractors’ operation.

Employer’s Liability Coverage with limits of at least $1,000,000 (one million dollars) per accident or disease.

Automobile Liability Insurance for bodily injuries in limits of not less than $1,000,000 combined single limit bodily injury and for property damage, providing coverage for any accident arising out of or resulting from the operation, maintenance, or use by UPS of any owned, non-owned, or hired automobiles, trailers, or other equipment required to be licensed.
The District, its staff, consultants and supervisors shall be named as an additional insured. UPS shall furnish the District with the Certificate of Insurance evidencing compliance with this requirement. No certificate shall be acceptable to the District unless it provides that any change or termination within the policy periods of the insurance coverages, as

2

certified, shall not be effective within thirty (30) days of prior written notice to the District. Insurance coverage shall be from a reputable insurance carrier, licensed to conduct business in the State of Florida, and such carrier shall have a Best’s Insurance Reports rating of at least A-VII.

Section 7.  Severability. If any word, phrase, sentence, part, subsection, section, or other portion of this Agreement, or any application thereof, to any person or circumstance is declared void, unconstitutional, or invalid for any reason, then such word, phrase, sentence, part, subsection, other portion, or the proscribed application thereof, shall be severable, and the remaining portions of this Agreement, and all applications thereof, not having been declared void, unconstitutional, or invalid shall remain in full force, and effect.

Section 8.  Governing Law and Venue. This Agreement shall be construed according to the laws of the State of Florida. Venue for any administrative and/or legal action arising under this Agreement shall be in St. Johns County, Florida.

Section 9.  Amendments to Agreement. Both the District, and UPS, acknowledge that this Agreement constitutes the complete agreement and understanding of both parties. Both the District, and UPS, acknowledge that any amendment to this Agreement shall be in writing, and shall be executed by duly authorized representatives of both the District and UPS.

Section 10. Access to Records. The access to, disclosure, non-disclosure, or exemption of records, data, documents, and materials associated with this Agreement shall be subject to the applicable provisions of the Florida Public Records Law (Chapter 119, Florida Statutes).

Section 11.  Termination. The District may terminate this Agreement immediately with cause by providing written notice of termination to the Contractor. The District shall provide thirty (30) days written notice of termination without cause.

[Remainder of page intentionally left blank]

3

In witness whereof, the District and UPS have caused this Hold Harmless Agreement to be executed on the day and year first written above.

Executed in the presence of:	Heritage Landing Community Development District

Print Name: 		Chairperson, Board of Supervisors

Print Name: 	

United Parcel Service, Inc.

		By:	

Print Name: 	

Print Name:	  Its:	

Print Name: 	

Attest:	
Print Name:	  Title:	

Exhibit A: District Property Map

4

Exhibit A

5

Tab 7

Heritage Landing CDD Meeting
September 8, 2022

Date of Report: August 31, 2022	Todd Myhill, Amenity Manager

Upcoming Events—No Board Action Required

The HOA is presenting a Family Movie Night on 9/2 at 8pm.
The HOA is presenting a Trivia Night on 9/3 at 7pm.
We will have two food trucks on hand for Labor Day from 11am to 2pm. Lifeguards will be on duty for the last regular day of the pool slide. Popsicles will be handed out during the day.
Planning for the next special event to be held September 24, with a rain date of October 1 to mark the closing of the pools. The event will take place from 7pm to midnight with DJ music and pool games from 7pm to 11pm. We’ll have various giveaways for the public, free ice cream, face painting, a photobooth, and possibly a glow Cornhole tournament in the Heritage Room.

Sports and Arts Camps for Winter and Spring—Board Action Required

Resident Frank Vazquez proposes to provide a one-week Sports and Arts camp in the winter and spring.
Winter Break - 12/26 until 12/30 *Mon. through Fri. 8:30AM to 4PM
HL sign up period 11/01 - 11/14
Spring Break - 3/13 until 3/17 *Mon. through Fri. 8:30AM to 4PM
HL sign up period 2/01 - 2/14
Price $250 per child per week (sibling discount available $240)
2 weeks Heritage Landing only sign-up period.
Spaces needed:
Heritage Room (we can work around any other scheduled events or classes)
Half basketball court
One tennis court (for tennis only)
Some field space
County Street Signs

I spoke with Clint Lynch at St. Johns County Development to discuss whether the county could install and maintain county standard street signs throughout Heritage Landing. After consulting with the Real Estate Department and counsel, it appears that the existing agreement between Heritage Landing and the county could be redacted to allow the county to install and maintain street signs, but there would be an installation fee. Any proposed redaction would have to be presented to the Board of Commissioners for their approval. I will follow up with Mr. Lynch to find out what the cost might be to install county signs and the cost to the District to remove existing signs, to better understand whether this would be economically meaningful as an option for the District, rather than renovating or replacing the existing street signs.

Gate Access System

Security 101 offers Pro-Watch 4.5 Lite. They have agreed to extend their previous proposal with a price increase from $8,704.93 to $10,846.26 ($2,141.33), which includes a surcharge to cover supply-chain costs to obtain the motherboard. Security 101 currently believes that at some time in 2023, this surcharge will be removed.
Don Cox, rep for Security 101, will attend the meeting by Zoom to present information about the software and to answer any questions.

Area Rentals Restricted on Mondays—Board Discussion Required. 

When the Board of Supervisors voted to open the amenity center on Mondays, they requested that Vesta provide one staff member and asked that area rentals not be available on Mondays. However, the policies were not changed to state that area rentals would not be available on Mondays.

Please contact me directly if you have any comments or questions. tmyhill@vestapropertyservices.com

Tab 8

Heritage Landing
Field Operations Manager Report

Date of report: 8/30/2022	Submitted by: Lourens Erasmus Field Operations and Maintenance Items:
Poolroom:
The little overhang collapsed due to some of the wood rotting. We cut out the old wood and reinstalled with new.

Security lights:
Continue to install new led security lights.

Graffiti on fence:
Cleaning of the fence has been difficult, the paint was applied very thick and when applying the remover it would cause it to smear. The heat reflecting from the fence also makes it difficult, once the remover loosens the paint it would run and harden up almost immediately. We continue to clean up the portions that still show.

Dead trees cut down:
Cut a couple of dead trees alongside Heritage Landing Pkwy.

Amenity Center:
In the process of trenching for power supply, to our recently purchased cameras. This will save us on hours spent by an electrician digging and laying conduit.

Fallen tree:
Assisted a resident, removing a fallen preserve tree off his fence.

General maintenance:

Repaired a broken lap lane line.
Replace HVAC filters.
Relocated trashcan at basketball court.
Installed some signs around splash pad.

Tab 9

	6869 Phillips Pkwy Dr. South Jacksonville Fl 32256	 Fax: 904-807-9158	Phone: 904-997-0044
Service Report
Date: August 30, 2022		Biologists: Jim Charles Justin Powers, Clayton Wilford

Client: Heritage Landing CDD

Waterways: Thirteen Ponds

Comments: Partly sunny, 84° F and calm.

Note: Second report for month.

Pond 1: Pond was in very good condition. Water level is normal.

Pond 2: Pond was in good condition. Water level is normal. Middle fountain not running. I informed Jeff. Treated perimeter for torpedo grass by airboat.

Pond 3: Pond was in good condition. Water level is normal.

Pond 4: Pond was in good condition. Water level is normal. Fountains running.

Pond 5: Pond was in fair condition due to algae. Water level is normal. Treated for algae again on the 30th. We used the algae mix that was used earlier in the month that had good results.

Pond 6: Pond continues to improve in condition as the grass carp continue to feed on the spike rush. Water level is normal.

Pond 7: Pond was in poor condition. Pond level is normal. Treated for algae again on the 30th. We used same algaecide mix as was used in Pond 5.

Pond 8: Pond was in good condition. Fountain was running normally.

Pond 9: Pond was in good condition. Pond level is good.

Pond 10: Pond was in good condition. Water level is normal.

Pond 11: Pond was in fair condition due to minor algae. Turf grass was dry enough so treatment was performed for algae and perimeter weeds by boat.

Pond 12: Pond was in much improved condition. Water level is good. Treated minor residual algae as well as perimeter.

Pond 13: Pond was in good condition this visit. Water level is normal.

Jim Charles