Heritage Landing Community Development District

Board of Supervisors’ Meeting March 10, 2022

District Office: 2806 N. Fifth Street Unit 403
St. Augustine, FL 32084 www.heritagelandingcdd.org

HERITAGE LANDING COMMUNITY DEVELOPMENT DISTRICT

Rizzetta & Company, Inc., 2806 North Fifth Street, Unit 403, St Augustine, FL 32084

Board of Supervisors	Michael Taylor
Alan Fernandez	Chairman
Vice Chairman	
	Robert Och Kevin Austin Achara Tarfa	Assistant Secretary Assistant Secretary Assistant Secretary	
District Manager	Melissa Dobbins	Rizzetta & Company, Inc.	
District Counsel	Wes Haber	Kutak Rock, LLP	
District Engineer	Scott Lockwood	England-Thims & Miller, Inc.	

All cellular phones must be placed on mute while in the meeting room.

The first section of the meeting is called Audience Comments, which is the portion of the agenda where individuals may make comments on Agenda Items. The final section of the meeting will provide an additional opportunity for Audience Comments on other matters of concern that were not addressed during the meeting. Individuals are limited to a total of three (3) minutes to make comments during these times.

Pursuant to provisions of the Americans with Disabilities Act, any person requiring special accommodations to participate in this meeting/hearing/workshop is asked to advise the District Office at least forty-eight (48) hours before the meeting/hearing/workshop by contacting the District Manager at (904) 436-6270. If you are hearing or speech impaired, please contact the Florida Relay Service by dialing 7-1-1, or 1-800-955-8771 (TTY)
1-800-955-8770 (Voice), who can aid you in contacting the District Office.

A person who decides to appeal any decision made at the meeting/hearing/workshop with respect to any matter considered at the meeting/hearing/workshop is advised that person will need a record of the proceedings and that accordingly, the person may need to ensure that a verbatim record of the proceedings is made including the testimony and evidence upon which the appeal is to be based.

HERITAGE LANDING COMMUNITY DEVELOPMENT DISTRICT

District Office · St. Augustine, Florida · (904) 436-6270
Mailing Address – 3434 Colwell Avenue, Suite 200, Tampa, Florida 33614
www.heritagelandingcdd.org

March 3, 2022
Board of Supervisors Heritage Landing Community Development District
Dear Board Members:
AGENDA
The Regular meeting of the Board of Supervisors of the Heritage Landing Community Development District will be held on Thursday, March 10, 2022 at 1:00 p.m. at the Heritage Landing Amenity Center, located at 370 Heritage Landing Parkway, St. Augustine, Florida 32092. The following is the agenda for this meeting.
CALL TO ORDER/ROLL CALL
AUDIENCE COMMENTS ON AGENDA ITEMS
BUSINESS ADMINISTRATION
Consent Agenda
Consideration of the Minutes of the Board of Supervisors’
Meeting held on February 10, 2022...................................	Tab 1
Ratification of the Operation and Maintenance Expenditures
for the Month of January 2022...........................................	Tab 2
STAFF REPORTS PART A
District Engineer
B.	Landscape and Maintenance.......................................................	Tab 3
C.	Security Report ............................................................................	Tab 4
BUSINESS ITEMS
Discussion Regarding Suspension of Amenity Privileges
Discussion Regarding Adult ID with Pictures
STAFF REPORTS PART B
District Counsel
B.	Amenity Center ............................................................................	Tab 5
YMCA Summer Camp
Kid’s Triathlon
Swim Lessons
Field Maintenance	Tab 6
Update on Playground Termite Treatment
Discussion Regarding Entrance Tower	Tab 7
Charles Aquatics Report	Tab 8
District Manager
AUDIENCE COMMENTS AND SUPERVISOR REQUESTS
ADJOURNMENT
I look forward to seeing you at the meeting. In the meantime, if you have any questions, please do not hesitate to contact me at (904) 436-6270.
Very truly yours, Melissa Dobbins Melissa Dobbins District Manager

Tab 1

1	MINUTES OF MEETING
2
Each person who decides to appeal any decision made by the Board with respect to any
matter considered at the meeting is advised that the person may need to ensure that a
verbatim record of the proceedings is made, including the testimony and evidence upon which
such appeal is to be based.
7
8	HERITAGE LANDING COMMUNITY DEVELOPMENT DISTRICT
9
The regular meeting of the Heritage Landing Community Development District was held on
Thursday, February 10, 2022 at 6:00 p.m. at the Heritage Landing Amenity Center, located at
370 Heritage Landing Parkway, St. Augustine, Florida 32092. The following is the agenda for
this meeting.
14
15	Present and constituting a quorum:
16
Michael Taylor	Board Supervisor, Chairman
Alan Fernandez	Board Supervisor, Vice Chairman
(joined in progress)
Robert Och	Board Supervisor, Assistant Secretary
Achara Tarfa	Board Supervisor, Assistant Secretary
Kevin Austin	Board Supervisor, Assistant Secretary
23
24	Also present were:
25
Melissa Dobbins	Regional District Manager, Rizzetta & Company, Inc.
Wes Haber	District Counsel, Kutak Rock LLC
(via speakerphone)
Scott Lockwood	District Engineer, ETM Inc.
(via speakerphone)
Sarah Johnson	Facility Manager, Vesta Property Services
Lourens Erasmus	Field Operations Manager, Vesta Property Services
(via speakerphone)
Billy Buerki	Representative, BrightView Landscaping
(via speakerphone)
Erick Lallemand, Sr.	Account Manager, Platinum Group Security
37
38	Public via In Person and Teleconference
39
40 FIRST ORDER OF BUSINESS	Call to Order
41
42 Mr. Taylor called the meeting to order at 6:00 p.m. and read the roll call.
43
44
45
46
47
48
49

51		
52	SECOND ORDER OF BUSINESS	Public Comments	
53			
54	No public comments on agenda items.		
55			
56	THIRD ORDER OF BUSINESS	Consent Items	
57			
1.) Consideration of the Board of Supervisors’ Regular
Meeting Minutes held on January 13, 2022
2.) Consideration of the Minutes of Workshop, January 20, 2022
3.) Ratification of the Operation and Maintenance Expenditures
for December 2021

On a motion by Mr. Och, seconded by Mr. Austin, with all in favor, the Board approved the Regular Meeting Minutes held on January 13, 2022, Minutes of the Workshop held January 20, 2022 and the Operation and Maintenance Expenditures for December 2021 in the amount of $93,514.32 for Heritage Landing Community Development District.

63

64
FOURTH ORDER OF BUSINESS	Consideration of Resolution 2022-02,
Conducting the General Election

On a motion by Mr. Taylor, seconded by Mr. Och, with all in favor, the Board adopted Resolution 2022-02, Regarding the General Election for Heritage Landing Community Development District.

67

68
69 FIFTH ORDER OF BUSINESS	Staff Reports – PART A
70
A.	District Engineer
Mr. Lockwood reviewed current condition of Pond #2 and #7 weir controls. He
recommends repairs be made during this time when water level is low. Discussions
ensued. Mr. Och noted he would recommend getting proposals for alternative
options later in spring. The Board agreed that these options can be reviewed at a
future meeting.
77
78 Mr. Fernandez joined the meeting in progress.
79
Mr. Lockwood also reviewed that the drainage work that was recently completed at
the basketball courts needs to be corrected to have a six (6) to one (1) slope. Mr.
Buerki said he will have his crew review.
83
Mr. Och requested that a crack on the tennis court get reviewed. Mr. Erasmus
noted he will contact the tennis court resurface contractor. It was also requested
that Mr. Erasmus remove the rocks that were placed around the drain near the
courts.
88
It was also requested that Mr. Lockwood review the parking lot which has standing
water by the drain.
91

93		
94	B.	Landscape and Maintenance	
95		1.)	BrightView Landscape Report, February 2, 2022	
96		2.)	Discussion Regarding Proposal for Common Ground Oak Pruning	
Mr. Buerki noted that mulch will be installed next month. He also presented the oak
pruning proposal for the Board to review for future budget discussions. The Board
directed Mr. Buerki to have the entry shrubs trimmed to six (6) feet to match the
HOA requirements for private property.

C.	Security Update
1.)	Platinum Group Security Report, February 2022
The Board acknowledged they were pleased to see more details provided to them
regarding incidents during the last month. Mr. Lallemand updated the Board that
PGS is going to issue a phone to officers on site which will have a Heritage Landing
phone number.

SIXTH ORDER OF BUSINESS	Review of Security Services

Discussions ensued regarding PGS’ increase addendum proposal.

On a motion by Mr. Fernandez, seconded by Mr. Och, with all in favor, the Board authorized the Chairman to negotiate with PGS with a not to exceed of an increase of
$19.89 hourly for the remaining three (3) year term for Heritage Landing Community Development District.

SEVENTH ORDER OF BUSINESS	Consideration 2022 Supervisor of Elections
Polling Place Lease Agreement

On a motion by Mr. Fernandez, seconded by Mr. Taylor, with all in favor, the Board approved the 2022 Supervisors of Elections Polling Place Lease Agreement for Heritage Landing Community Development District.

EIGHTH ORDER OF BUSINESS	Review of RFP Manuals (Under Separate
Cover)

1.) Landscape and Irrigation RFP Manual
2.) Amenity Management Services RFP Manual

Ms. Dobbins noted that the timeline of the two (2) proposals will be the following:
Amenity Management Services RFP will have a deadline of late March to be reviewed at the April
meeting. Landscape and Irrigation Maintenance RFP will have a deadline for late March to early
April to be evaluated at the budget workshop in April, then to be awarded at the May meeting.

On a motion by Ms. Tarfa, seconded by Mr. Austin, with all in favor, the Board approved both the Landscape and Irrigation Maintenance RFP Project Manual and the Amenity Management Services RFP Project Manual in substantial form and Directed Staff to proceed with both RFP’s accordingly for Heritage Landing Community Development District.

NINETH ORDER OF BUSINESS	Staff Reports – PART B

A.	District Counsel
Mr. Haber noted that he is working with Brad from Crown Pools and they are very
close to finalizing the pool filter replacement agreement.

Mr. Taylor requested that Mr. Haber confirm if his new firm also has a conflict with
FPL.

B.	Amenity Center and Field Maintenance
1.) Amenity Manager Report, February 10, 2022
2.) Field Services Maintenance Report, February 2, 2022
3.) Charles Aquatics Pond Report, January 24, 2022
Ms. Johnson reviewed the Sports and Arts Spring Break Camp with Coach Frank
during March 14th to March 18th for thirty (30) campers, 8:00 a.m. to 6:00 p.m.
Ms. Dobbins confirmed there would be a District agreement with a 10% revenue
sharing obligation. Discussions ensued.

On a motion by Ms. Tarfa, seconded by Mr. Fernandez, with all in favor, the Board approved Sports and Arts Spring Break Camp with a District Agreement for 10% revenue sharing obligation for Heritage Landing Community Development District.

Ms. Johnson reviewed swim team meet dates. The Board authroized four (4) dates
to include, June 4th for hosting, June 18th as a virtual meet and would be finished by
10:30 a.m., June 25th as a backup and July 9th for hosting. The Board did not
authorize the request for July 2nd and requested that all holiday weekends be
avoided in the future.

Mr. Erasmus noted that Adkins is working hard to finish by March 1st.
He also noted that the running belt on a treadmill will be fixed for $300 and that one
of the recumbent bikes is loud and could be removed. Discussion ensued.

On a motion by Ms. Tarfa, seconded by Mr. Taylor, with all in favor, the Board authorized the recumbent bike to be removed since the property is a surplus and authorized staff to possibly try to donate, as-is, for Heritage Landing Community Development District.

Mr. Erasmus reviewed that three (3) court lights, one (1) at basketball court and two
(2) at pickleball court, needed to be repaired for $2,059.00. After discussion, the
Board agreed they do not want to wait to repair these courts so directed staff to
repair but also get proposals for LED replacement cost for all twenty (20) lights on
the three (3) courts.

Mr. Erasmus reviewed Compac proposal with three (3) options for the geyser water
spray pump system. Discussions ensued.

On a motion by Mr. Fernandez, seconded by Mr. Och, with all in favor, the Board authorized option three (3) in the amount of $11,865.00, for a replacement with a more powerful kit, for Heritage Landing Community Development District.

The Board requested staff to get cost information on relocating the movie logs to
another location.

C.	District Manager
Ms. Dobbins updated the Board on the latest processing of the Atkins payments,
received Kutak Rock’s retainer for the Chairman to sign, working with staff to
create a waiver for minors that pass the swim test but are under the height
requirement to use the water slide, and requested staff to disclose that the email
listing for the District E-Blast is subject to public record request.

TENTH ORDER OF BUSINESS	Request Supervisors and Audience
Comments

Mr. Och requested Staff to review the slide for any damage due to the work on the tower. He also
requested that a discussion be added to the next agenda regarding having an ID with pictures for
adult residents, like they do for minors.

Ms. Tarfa requested the district look into quarterly community seminars that could help support
the residents with a range of social topics.

Mr. Taylor requested staff to look into a stronger solar or more powerful light for crosswalk coming
to and from amenity center.

No audience comments.

ELEVENTH ORDER OF BUSINESS	Adjournment

On a motion by Mr. Taylor, seconded by Mr. Austin, with all in favor, the Board adjourned the meeting at 8:47 p.m. for Heritage Landing Community Development District.

241   		 	
242 Secretary/Assistant Secretary	Chairman/Vice Chairman
243
244
245
246
247

Tab 2

HERITAGE LANDING COMMUNITY DEVELOPMENT DISTRICT

DISTRICT OFFICE · ST. AUGUSTINE, FLORIDA 32084
MAILING ADDRESS · 3434 COLWELL AVENUE, SUITE 200 · TAMPA, FLORIDA 33614 WWW.HERITAGELANDINGCDD.ORG

Operation and Maintenance Expenditures
January 2022 Presented For Board Approval

Attached please find the check register listing the Operation and Maintenance expenditures paid from January 1, 2022 through January 31, 2022. This does not include expenditures previously approved by the Board.

The total items being presented: $133,949.54

Approval of Expenditures:

 	 Chairperson

 	 Vice Chairperson

 	 Assistant Secretary

Paid Operation & Maintenance Expenditures	
January 1, 2022 Through January 31, 2022	

Vendor Name		
Check Number Invoice Number		
Invoice Description		
Invoice Amount		
ADKINS Construction Co LLC	008241	20-090-02	Slide Towers Repairs 10/21	$	27,000.00	
ADKINS Construction Co LLC	008247	20-090-03	Slide Towers Repairs 11/21	$	34,077.60	
BrightView Landscape Services, Inc.	008251	7693199	Landscape Maintenance 01/22	$	16,249.00	
BrightView Landscape Services, Inc.	008242	7695692	Irrigation Repairs - Misc Parts 12/21	$	900.00	
BrightView Landscape Services, Inc.	008242	7695702	High Quality Soil Mix Install 12/21	$	881.21	
BrightView Landscape Services, Inc.	008248	7695706	Tree Work 12/21	$	995.00	
Charles Aquatics, Inc.	008252	44238	Monthly Aquatic Services - 13 Ponds	$	975.00	

Comcast	
2022011822-1	
8495 74 140 0429787	01/22
370 Heritage Landing Parkway 01/22	
$	
398.25	

Florida Power & Light Company	
2022011822-2	01/22
87098-35048 12/21	
County Rd 13 N 12/21	
$	
3,920.27	
Florida Power & Light Company	2022011822-2	FPL Summary 12/21	Electric Summary 12/21	$	5,815.23	
Kendra Brown	008249	010622 Brown	Deposit Refund 01/22	$	118.00	
NEWAGETUTORS LLC dba.	008250	3461	Website ADA Compliance 01/22	$	250.00	
VGlobaltech						
Poolsure	008238	131295603997	Monthly Pool Maint & Chemicals 01/22	$	1,904.96	
Rizzetta & Company, Inc.	008243	INV00000064571	District Management Fees 01/22	$	5,900.00	
Rizzetta & Company, Inc.	008254	INV0000064840	Annual Dissemination Agent Fee FY 21/22	$	1,000.00	

Vendor Name	Check Number Invoice Number	Invoice Description	Invoice Amount	

St. Johns County Utility Department	008244	503699-115198 12/21	370 Heritage Landing Blvd/Amenity Center	$	542.04	

St. Johns County Utility Department	
008244	
533275-126033 12/21	12/21
570 Steamboat Landing Dr 12/21	
$	53.91	
The St. Augustine Record Dept 1261	008255	0003396203-01 01/22	Acct #15635 Legal Advertising 01/22	$	58.34	
The St. Augustine Record Dept 1261	008255	03329320 12/20	Acct #15635 Legal Advertising 12/20	$	179.50	
The St. Augustine Record Dept 1261	008255	03335301 01/21	Acct #15635 Legal Advertising 01/21	$	107.70	
The St. Augustine Record Dept 1261	008255	03349445 03/21	Acct #15635 Legal Advertising 03/21	$	125.65	
The St. Augustine Record Dept 1261	008255	03350480-03351153	Acct #15635 Legal Advertising 04/21	$	180.53	
		04/21			
The St. Augustine Record Dept 1261	008255	03357878 05/21	Acct #15635 Legal Advertising 05/21	$	116.68	
The St. Augustine Record Dept 1261	008255	03363304 06/21	Acct #15635 Legal Advertising 06/21	$	116.68	
The St. Augustine Record Dept 1261	008255	03387548 11/21	Acct #15635 Legal Advertising 11/21	$	85.27	
The St. Augustine Record Dept 1261	008255	03392059 12/21	Acct #15635 Legal Advertising 12/21	$	89.75	
Vesta Property Services, Inc.	008245	393216	Misc Reimbursements 11/21	$	2,337.59	
Vesta Property Services, Inc.	008245	393321	Camp Heritage Fees 1st Half 01/22	$	13,734.90	
Vesta Property Services, Inc.	008256	393322	Camp Heritage Fees 2nd Half 01/22	$	13,734.90	
Vesta Property Services, Inc.	008245	393396	Cookies w/ Santa and Movie on the Lawn	$	505.97	
			12/21		

$	922.40	
$	73.67	
$	165.17	
$	29.98	
$	279.39	
 $		125.00	

 $		
133,949.54	

Vendor Name	Check Number Invoice Number	Invoice Description	Invoice Amount	

Vesta Property Services, Inc.	008256	394431	Misc Reimbursements 12/21	
W.B. Mason Co., Inc.	008246	225834679	Janitor Supplies 12/21	
W.B. Mason Co., Inc.	008239	225868422	Janitor Supplies 12/21	
W.B. Mason Co., Inc.	008257	226575189 1/22	Janitor Supplies 01/22	
Waste Management, Inc of Florida	2022011822-3	0011430-4032-5	Waste Disposal Services 01/22	
Wayne Automatic Fire Sprinklers Inc.	008240	930932	Quarterly Sprinkler Inspection 12/21	

Report Total

Tab 3

Quality Site Assessment
Prepared for:

Heritage Landing @ WGV

Mon Feb 28 2022

QUALITY SITE ASSESSMENT
Heritage Landing @ WGV

General Information

DATE:	Monday, Feb 28, 2022	
NEXT INSPECTION DATE:	Friday, May 27, 2022	
CLIENT ATTENDEES:	Melissa Dobbins, Lourens Erasmus, William Buerki, Rebekah	
	Scroggins	
BRIGHTVIEW ATTENDEES:		
	Dominic Tirado	

Customer Focus Areas
Turf health, Annuals, Weed control, Plant Health

 1 

The crew is removing mulch and debris ahead of

mulch being installed along sidewalks and common area shrub beds .

 2 

I have instructed the crew to remove vines growing

through shrubs and Jasmine beds throughout the property. This process will take a few rotation of maintenance to ensure that we have eliminated vines throughout the property in those select areas.

 3 

Overall health of the athletic fields were

satisfactory at the time of inspection . We have added time to the watering schedule to ensure the field is getting sufficient water to promote healthy growth. There were some minor weeds along the outside of the fields. We are scheduling herbicide applications
to control the population of Weeds in those areas.

 4 

There were some minor weeds at the time of

inspection. The weeds were located along the Tennis Court fence line across from the clubhouse. I have instructed the crew to treat with herbicide weed killer to control the population of Weeds.

Maintenance Items

 1 

 2 

 3 

 4 

 1 

Overall plant health throughout the property

was satisfactory at the time of inspection. Fertilizers will be applied to all plant material in common areas in March to promote healthy growth throughout the year.

 2 

Overall turf health throughout the property

was satisfactory at the time of inspection. The browning of the St. Augustine grass is normal for this time of year. The grass will begin to green back up in the coming weeks as we go into spring .

 3 

Winter annuals we’re doing well at the time of

inspection. We have scheduled the spring rotation to be installed in early March.

 4 

Trimming throughout the property was satisfactory

at the time of inspection. The crew is on scheduled rotations throughout the property to keep all plant material at desired shape and sizes.

Notes to Owner / Client

 1 

 2 

 3 

 4 

 5 

Native grasses throughout the property are

regenerating very nicely and promoting healthy green foliage and looked fantastic at the time of inspection.

 6 

Mulch is being installed in common areas throughout

the property today. This will give all the common areas a
fresh clean look coming in today new season.

 7 

The crew is removing mulch and debris ahead of

mulch being installed along sidewalks and common area shrub beds . This procedure will allow the mulch to hold in place in those higher areas of concern where fresh mulch is being installed.

Notes to Owner / Client

 5 

 6 

 7 

Tab 4

Platinum Group Security
6620 Southpoint Drive S, Suite 115-C Jacksonville, FL 32216

Telephone: 239.766.2175 www.platinumgroupsecurity.com

Monthly Security Report Heritage Landing CDD – February 2022

The following is a summary of the security functions and operations related to Heritage Landing CDD for the month of February 2022, performed by Platinum Group Security (PGS):
Platinum Group Security: Services Began 10/01/2021
Platinum Group Security provides foot patrol security services to observe and report any infractions, violations within the Heritage Landing CDD facilities and communal areas (fields, playgrounds, tennis courts, basketball courts, pool area) and to enforce all Heritage Landing CDD rules and policies.
Security Officer Personnel Assigned:
Officer Loretta Clayton (Full Time Officer)
Officer Matthew Taylor (Weekend Part-Time Officer) Officer Clifford Thompson (Flex Officer)
Summary - Security Operations Report:
Personnel: Officers are credentialed and assigned as required.
Training: Officers are fully trained on Scope of Work (SOW) and Post Order procedures.
Security Operations:
Officer Daily Activity Report: Officer Daily Activity which involved addressing residents of the community have been recorded, reported, and submitted to Vesta Management and the Heritage Landing CDD board under a separate cover labeled “Daily Activity Reports – February 2022”, for review.
Official Incidents Reported: Incident Reports have been recorded, reported, and submitted to Vesta Management and the Heritage Landing CDD board under separate cover labeled “Incident Reports – February 2022”, for review.
Comments:
No additional comments or issues to be reported during this reporting period.
Security Summary Submitted By:
Erick Lallemand Sr., Vice President, Platinum Group Security

WE STRIVE FOR EXCELLENCE AND ACCEPT NOTHING LESS

Tab 5

Manager Report: March 10, 2022	Sarah Johnson, Amenity Manager Amenity Athletics
Spring Soccer: March 26th – May 21st, 2022. Games will be held on property each Saturday (except
Easter weekend).
Spring Basketball: April 13th – May 18th, 2022. Two games will be held on Heritage Landing property.
Field Maintenance: After discussing with Amenity Athletics, we will be having the referee’s filling in holes on the field before and after games.
YMCA Summer Camp – Board Action Required
Camp Director: Jennifer Ziolko
Dates: June 6 – July 29, 2022 (Monday – Friday)
8 weeks.
No camp Monday, July 4th.
o No swimming Tuesday, July 5th, due to the pool not opening until 1PM due to the holiday weekend.
Extra Dates:
Two onsite staff trainings before camp starts.
One parent orientation the week before camp starts.
One family night during the summer, after hours, if possible.
Time: 6:30 AM – 6:00 PM
Number of Campers: 30
Price:
YMCA Member Rate is $136 a week.
Non-Member Rate is $170.00 a week.
Registration: Depending on when the contract is approved, it will be opened to Heritage Landing residents and will have priority for 2 weeks. Then it will be opened to all surrounding communities after those two weeks.
Areas Requesting to Utilize:
Heritage Room
The Heritage Room’s kitchen area for storage.
They will store supplies in some kitchen cubbies and keep supplies in the back corner of the kitchen away from the fridge and sink over the weekend.
They will keep lunches stored in the refrigerator during the week.
Outdoor fields & basketball court
Outdoor movie theater area (they use this area for snack)
Pool Bathrooms (closest to the side gate and volleyball court) – to change out of swim attire.
Pool
Four Days (Tuesday – Friday) from 10AM – 12PM. They will most likely not use all four days during the week due to scheduling different daily activities and rain days.

They will divide the 30 campers into two huddles. Each huddle of 15 campers, or so, will use the pool for 45 minutes each.
One YMCA lifeguard will be present during swim time and one counselor.
If they cannot find enough staffing for YMCA lifeguards, they will need to bus the campers again this year to the closest YMCA for swim time. They are aiming towards having enough staff and having swim time on site.
All campers will take a swim test with the lifeguard and will receive a different color necklace for distinction (green (swimmer), yellow (not a strong swimmer), and red (not a swimmer).
All YMCA swim time will be held in the same location. Back left corner of the lap pool.
Kid’s Triathlon – Board Action Required
Florida Race Day: Joe
Date: Sunday, June 26, 2022
Time:
Registration begins: 7:45 AM
Going over the Course with Parents and Athletes: 8:30 AM
Race starts: 9:00 AM
Ending: Sometime after 11 AM (should be done by 11:30/Noon)
Number of Participants: 100
Price: $40.00 per participant
PSA Officers: Two
Registration: Open to Heritage Landing residents for the first month and then open to surrounding communities to fill the enrollment.
Areas Requesting to Utilize:
Lap Pool: 3 Lanes
Must have one LG on site.
Parking Lot: Spaces close to the amenity center. This will be used for storing their bikes and transitions.
Sidewalks: For the running portion.
Street: Swallowtail (Bike Path)

Ages:
Ages 6-8: SWIM 50 yards (2 lengths) in pool, BIKE approximately, 1.2 miles, RUN approximately .4 miles
Ages 9-11: SWIM 100 yards (4 lengths) in pool, BIKE approximately, 1.2 miles, RUN approximately .8 miles.
Ages 12-14: SWIM 150 yards (6 lengths) in pool, BIKE approximately 1.2 miles, RUN approximately 1.2 miles.
Florida Race Day will Provide: A racing bib, sports towel, a kids Triathlon shirt (sizes youth small, youth medium, youth large, and adult small - while supplies last), finisher medal, PSA officers, and Race Photos. Finishing results will be posted online.
Awards: will be given out to the top 3 male and 3 female of each age group.
This race will be chip timed with kids wearing velcro timing bracelets. Bracelets must be returned after the race.
Swim Lessons – Board Action Required
Swim Instructor: Lisa Ware
Swim Lesson Season: June 7th – September 23rd (Tues – Fridays)
Prices Per Week:
Private Lesson: $160.00
Semi – Private Lesson: $135.00
Group Lesson: $100.00
Time: 9 AM – 7 PM – Lessons can take place anytime between this time frame. This allows for make up classes, rain outs, etc.
Registration: Once approved, we can create a flyer and open it up for registration.

Events
Kids Craft Night
Friday, February 11th, 2022
Two Time Slots: 4:30PM – 5:30PM / 5:45PM – 6:45PM
67 kids got to participate in creating a craft either onsite or at home!
Onsite participants got to create a craft, make a valentine’s day cards, color, and eat chocolate!

Please contact me directly if you have any comments or questions. sarjohnson@vestapropertyservices.com

Tab 6

Heritage Landing
Field Operations Manager Report

Date of report: 3/1/2022	Submitted by: Lourens Erasmus Field Operations and Maintenance Items:

Slide Tower Refurbishment:

The paint has been applied and final touch ups are being made this week. We installed new led lights on the 4 corners of the tower while there was scaffolding to assist us. Concrete caps are poured around the inspected footers.

Spring Cleaning:
Cleaning and small repairs are in full swing. The lap pool deck has been treated and pressure wash, new lounges put out, pools shocked, outside bathrooms and covered patio house washed. New mulch was installed.

Unpleasant activities:
Recently there has been a rash of activities that happened that I think you should know of.
We had to go pick up a large mattress in the FPL easement, the District does not have bulk pick up so Waste Management has to come out and determine the size and cost for a special pick up. This is an unnecessary charge that the CDD will have to absorb.
A truck ran up the median in front of the basketball courts and destroyed our road sign.

Someone has been spray painting the men’s bathroom and dug outs. I have noticed the same colors painted against the large FPL posts in the FPL easement. We will repaint the benches and use some acid to remove the paint on the concrete.

Court lights replaced:
The burned out lights were replaced and an attempt was made to improve the positioning of the lights on the court. Smith electrical was out here until 9:30pm

General maintenance:
BV lifted rotor heads on the soccer field, the heads caused washouts because they were to deep under the surface. We added sand to these spots.
Veneer bricks popped of at the tennis courts and were reinstalled.
Light removals and bulb replacements.
Brown spots on gym ceiling painted with Killz to cover and blend.

Tab 7

ENTRANCE TOWER STRUCTURAL OBSERVATION REPORT
Prepared for: Mr. Laurens Erasmus
Heritage Landing
370 Heritage Landing Parkway St. Augustine, FL 32092

August 17, 2021

MME # 211150

TABLE OF CONTENTS
EXECUTIVE SUMMARY	3
INTENT	3
SUMMARY	3
RECOMMENDATIONS	3
INTENT	4
SITE VISIT	4
OBSERVATIONS	4
RECOMMENDATIONS	4
RECOMMENDATIONS	4
PHOTOS	5

EXECUTIVE SUMMARY

McVeigh & Mangum was tasked with performing a site observation and to document our observations of the existing slide tower and provide our professional opinion on whether or not repairs are required.

Intent
This report is intended to document our observations of the existing entrance tower structure and provide our professional opinion of whether or not repairs are required. Our findings are documented in this report.

Professional Engineering Opinion
Clean all steel where rust is visible with a wire brush to remove any existing rust and repaint.
A high-performance coating system could be used such as Tnemec or Macropoxy to help reduce future rusting.
The base of the columns and bracing should be caulked at the decorative stone to prevent water intrusion.

Summary
The entrance tower was built in 2003. It is a steel tower that is about 45 feet tall at the entrance of Heritage Landing. The tower appears to be in good condition overall with minor areas of rust in the steel framing and base connections.

Recommendations
Based on the visual observation, various conditions have been identified in the report that, in our professional opinion, need to be repaired. It is recommended that our firm be engaged to prepare repair plans.

Please feel free to contact our office if you have any questions regarding this report. Sincerely,

Kirk Phillips, EI
Structural Engineer Intern
McVeigh & Mangum Engineering, Inc

Timothy Moore, P.E.
Sr. Structural Engineer
McVeigh & Mangum Engineering, Inc

INTENT

This report is intended to document our observations of the existing slide tower and provide our professional opinion on whether or not repairs are required.

SITE VISIT
A site visit was performed by Tim Moore P.E. and Kirk Phillips, EI, on August 3rd, 2021, to visually observe the existing entrance tower. The entrance tower was erected in 2003 and is approximately 45 feet tall. There are 4 masonry piers approximately 10 foot tall which the steel tower columns bear on. There are 4 main columns that support the tower. The base of these columns is encased in a decorative stone. The roof consists of wood rafter and plywood roof sheathing with metal deck.

Observations:
The following are the observations that were made during the site visit:

The structure overall appeared to be in good condition.
There were select areas of the steel beams and columns that were rusting (photo 1-3).
Some of the decorative stone was broken off the masonry piers (photo 4).
There was rust showing on the welds of the entrance signage support steel (photo 5).
Light fixtures are in disrepair (photo 6).

RECOMMENDATIONS

McVeigh & Mangum was asked to document our observations of the existing conditions of entrance tower and provide our professional opinion of whether or not repairs are required. The following are recommendation of maintenance to hep extend the life of the structure:

 Recommendations

Clean all steel where rust is visible with a wire brush to remove any existing rust and repaint.
A high-performance coating system could be used such as Tnemec or Macropoxy to help reduce future rusting.
The base of the columns and bracing should be caulked at the decorative stone to prevent water intrusion.

PHOTOS

Photo 1:	Rusted beam flange

Photo 2:	Rusted beam

Photo 3:	Rusting at base of column

Photo 4:	Decorative stone broken off masonry pier

Photo 5:	Rusted welds at entrance sign

Photo 6:	Light fixture broken

Sunday, February 13, 2022

RE:	Proposal for Construction Entrance Tower Repair Heritage Landing Parkway St. Augustine, FL 32092

Attn:	Lourens Erasmus,

We at Adkins Construction Company, LLC. sincerely appreciate the opportunity to provide you with the following proposal for improvements to the property located at Heritage Landing Pkwy Main Entrance Tower St. Augustine, FL 32092. We are acknowledging the report written by McVeigh & Mangum Engineers Dated August 17, 2021.

The following proposal illustrates our progressive approach to the construction process and is designed to meet the specific needs of your project. The details to follow are provided to guide you in completing the next critical step of your new venture – the challenge of construction.

The pricing analysis for the project is included for your consideration. In addition, Adkins Construction Company is pleased to offer you a comprehensive Proposal for Construction.

I trust this proposal will serve as a guide for you in your decision process and lay the foundation for a long-term business relationship between us. We work tirelessly to offer unmatched service and I desire to be an integral part of your Project Team.

Thank you for the opportunity to present this proposal to you. You can be confident that we will utilize all the resources necessary to ensure the successful completion of your project.

Best regards,
Adkins Construction Company, LLC. CGC 1525629

Morris H. Adkins Jr.
President

GENERAL SCOPE OF WORK
RUST REMOVAL PRIME AND PAINT WITH MACROPOXY BY SHERWIN WILLIAMS PER SPECIFICATIONS IN REPORT DATED AUG 17,2021 PROPOSAL INCLUDES LIFT, LABOR, PAINT MATERIAL ETC.

Surface Preparation
Standard level of prep.
Wash or wipe down surfaces being painted.
Scrape and sand loose and peeling paint. Please Note** Scraping and sanding will not result in a smooth finish. There will be ups and downs where paint was removed.
Spot priming bare wood and metal in areas being painted. We do not spot prime areas being stained.
Puttying, caulking, as needed. We only caulk areas that were previously caulked and are missing or failing. We only remove caulking that is failing.
Fixing imperfections that require feather sanding and Bondo application.
Full recaulking if caulk is not failing or missing.
Stripping existing surface coating.

Clean Up
Daily:
Ladders are taken down and stored in a designated area along with all other tools and supplies.
All debris will be swept and removed from the property or deposited in the appropriate trash receptacle according to the customer's preference.

Upon Completion:
All tools, supplies, equipment and debris will be removed from the property.

Supervision
Workers will be supervised during the entire project.
Superintendent will enforce proper Safety precautions at all times to protect workers and the general public to insure there is no accidents incidents on the property.
The Superintendent will coordinate all work with all workers to keep the project flowing in a safe and organized manor.

Exclusions
Electrical work
Landscaping / Irrigation
Carpentry
Concrete / Stonework
Sand Blasting.

OWNER:	LLC or INC
PROJECT:	Heritage Landing Entrance Tower
ADDRESS:	Heritage landing Parkway St Augustine Fl.32092 DATE:	2/13/2022

DESCRIPTION	COST	UNIT PRICE

DIVISION 1 / GENERAL CONDITIONS	$16,630	$166.30	$/SF	
				
DIVISION 2 / EXISTING CONDITIONS	$0	$0.00	$/SF	
				
DIVISION 3 / CONCRETE	$0	$0.00	$/SF	
				
DIVISION 4 / MASONRY	$0	$0.00	$/SF	
				
DIVISION 5 / METALS	$0	$0.00	$/SF	
				
DIVISION 6 / WOODS, PLASTICS AND COMPOSITES	$0	$0.00	$/SF	
				
DIVISION 7 / THERMAL & MOISTURE PROTECTION	$0	$0.00	$/SF	
				
DIVISION 8 / OPENINGS	$0	$0.00	$/SF	
				
DIVISION 9 / FINISHES	$27,078	$197.40	$/SF	
				
DIVISION 10 / SPECIALTIES	$0	$0.00	$/SF	
				
DIVISION 11 / EQUIPMENT	$0	$0.00	$/SF	
				
DIVISION 12 / FURNISHINGS	$0	$0.00	$/SF	
				
DIVISION 13 / SPECIAL CONSTRUCTION	$0	$0.00	$/SF	
				
DIVISION 14 / CONVEYING EQUIPMENT	$0	$0.00	$/SF	
				
DIVISION 21 / FIRE SUPPRESSION	$0	$0.00	$/SF	
				
DIVISION 22 / PLUMBING	$0	$0.00	$/SF	
				
DIVISION 23 / HEATING, VENTILATION & AIR CONDITIONING	$0	$0.00	$/SF	
				
DIVISION 26 / ELECTRICAL	$0	$0.00	$/SF	
				
DIVISION 27 / COMMUNICATIONS	$0	$0.00	$/SF	
				
DIVISION 28 / ELECTRONIC SAFETY AND SECURITY	$0	$0.00	$/SF	
				
DIVISION 32 / EXTERIOR IMPROVEMENTS	$0	$0.00	$/SF	
				
DIVISION 33 / UTILITIES	$0	$0.00	$/SF	
				
TOTAL CONSTRUCTION COSTS	$43,708	$437.08	$/SF	

Tab 8

 	6869 Phillips Pkwy Dr. South Jacksonville Fl 32256	 Fax: 904-807-9158	Phone: 904-997-0044
Service Report
Date: February 23 & 25, 2022	Biologists: Jim Charles Bill Fuller, Justin Power

Client: Heritage Landing CDD

Waterways: Thirteen Ponds

Comments: Very foggy on the 23rd, 72° F and calm.

Pond 1: Pond was in very good condition. No invasive species noted.

Pond 2: Pond was in good condition. Water level is good. One of the fountains was not running. I informed Jeff and he will take a look at it.

Pond 3: Pond was in fair to good condition. Torpedo grass continues to decay.

Pond 4: Pond was in good condition. Treated minor spatterdock by airboat. Also added 4 gallons of pond dye.

Treated for spatterdock on the 25th by airboat.

Pond 6: Pond was in good condition. Noted pulled up spike rush. This is a good sign the grass carp are feeding on the submersed weeds.

free of algae.

Treated for spatterdock on the 25th.

Pond 8: Pond was in good condition. Fountain was running normally.

Pond 9: Pond was in very good condition. Pond level is low.

Pond 10: Pond was in very good condition. Treated minor spatterdock by airboat.

Pond 11: Pond was in very good condition. No invasive species noted.

Pond 12: Pond was in good condition. Water level is good.

Pond 13: Pond was in good condition. Added 5 gallons of pond dye.

Jim Charles