Heritage Landing Community Development District

Board of Supervisors’ Meeting
October 8, 2020

District Office: 2806 N. Fifth Street Unit 403
St. Augustine, FL 32084 www.heritagelandingcdd.org

HERITAGE LANDING COMMUNITY DEVELOPMENT DISTRICT

Rizzetta & Company, Inc., 2806 North Fifth Street, Unit 403, St Augustine, FL 32084

Board of Supervisors	Timothy Fleming
Alan Fernandez	Chairman
Vice Chairman	
	Robert Och Achara Tarfa Michael Taylor	Assistant Secretary Assistant Secretary Assistant Secretary	
District Manager	Melissa Dobbins	Rizzetta & Company, Inc.	
District Counsel	Wes Haber	Hopping Green & Sams, P.A.	
District Engineer	Scott Lockwood	England-Thims & Miller, Inc.	

All cellular phones must be placed on mute while in the meeting room.

The first section of the meeting is called Audience Comments, which is the portion of the agenda where individuals may make comments on Agenda Items. The final section of the meeting will provide an additional opportunity for Audience Comments on other matters of concern that were not addressed during the meeting. Individuals are limited to a total of three (3) minutes to make comments during these times.

Pursuant to provisions of the Americans with Disabilities Act, any person requiring special accommodations to participate in this meeting/hearing/workshop is asked to advise the District Office at least forty-eight (48) hours before the meeting/hearing/workshop by contacting the District Manager at (904) 436-6270. If you are hearing or speech impaired, please contact the Florida Relay Service by dialing 7-1-1, or 1-800-955-8771 (TTY)
1-800-955-8770 (Voice), who can aid you in contacting the District Office.

A person who decides to appeal any decision made at the meeting/hearing/workshop with respect to any matter considered at the meeting/hearing/workshop is advised that person will need a record of the proceedings and that accordingly, the person may need to ensure that a verbatim record of the proceedings is made including the testimony and evidence upon which the appeal is to be based.

HERITAGE LANDING COMMUNITY DEVELOPMENT DISTRICT
DISTRICT OFFICE  2806 N. FIFTH STREET  UNIT 403  ST AUGUSTINE, FL 32084  904-436-6270
www.heritagelandingcdd.org

Board of Supervisors Heritage Landing Community Development District

Dear Board Members:

AGENDA

October 1, 2020

The regu la r m eet in g of th e Boa rd of S uper v i s or s of t he H er i t age Landi ng 
Com munity Development District will be held on Thursday, October 8, 2020 at 10:00 a.m. held via teleconference at 1 - 929 - 205 - 6099 ID# 563 862 7540 , pursuant to Executive Orders 20-52, 20-69, 20-123, 20-150, 20-179, 20-193 and 20-246 issued by Governor DeSantis, respectively, and pursuant to Section 120.54(5)(b)2, Florida Statutes. The following is the agenda for this meeting.
CALL TO ORDER/ROLL CALL
PUBLIC COMMENTS
BUSINESS ADMINISTRATION
Consideration of the Board of Supervisors’ Regular Meeting
Minutes held on September 10, 2020	Tab 1
Ratification of the Operation and Maintenance Expenditures
for August 2020	Tab 2
STAFF REPORTS
District Counsel
1.) Review of Vesta Services in light of Removal of Lifestyle Services 2.) Review Phase 3 and COVID Policies at Facilities
District Engineer
1.) Update on McVeigh & Mangum Slide Tower Engineer Additional
Services Proposal	Tab 3
Security Update
1.) Giddens Security Report, October 8, 2020	Tab 4
Landscape and Maintenance
1.) BrightView Landscape Report, September 30, 2020	Tab 5
2.) Consideration of BrightView Proposal for FPL Area Refurbishment	Tab 6
Amenity Center and Field Maintenance
1.) Amenity Manager Report, October 2020	Tab 7
i.) Consideration of Additional Proposal(s) for Holiday Lighting
2.) Field Maintenance Report, September 29, 2020	Tab 8
Consideration of Proposals for Additional Lighting
ii.) Presentation of McCall Tree Health and Consulting, LLC
Arborist Report	Tab 9
iii.) Consideration of Proposal for Entrance Pressure Washing	Tab 10
3.) Charles Aquatics Pond Report, September 25, 2020	Tab 11
District Manager
BUSINESS ITEMS
Update on Teen Amenity Center Options
Discussion Regarding Skateboards and Bicycles on District Property C	Discussion Regarding Continuing Virtual Meeting Options
SUPERVISOR REQUESTS
ADJOURNMENT

CALL TO ORDER / ROLL CALL

PUBLIC COMMENTS

BUSINESS ADMINISTRATION

Tab 1

HERITAGE LANDING COMMUNITY DEVELOPMENT DISTRICT
September 10, 2020 Minutes of Meeting
Page 1

1	MINUTES OF MEETING
2
Each person who decides to appeal any decision made by the Board with respect to any
matter considered at the meeting is advised that the person may need to ensure that a
verbatim record of the proceedings is made, including the testimony and evidence upon which
such appeal is to be based.
7
8	HERITAGE LANDING COMMUNITY DEVELOPMENT DISTRICT
9
The regular meeting of the Heritage Landing Community Development District was held on
Thursday, September 10, 2020 at 10:00 a.m. held via teleconference at 1 - 929 - 205 -
12	6099 ID # 563 862 7540 , pursuant to Executive Orders 20-52, 20-69, 20-123, 20-150,
20-179 and 20-193, respectively, and pursuant to Section 120.54(5)(b)2., Florida Statutes.
The following is the agenda for this meeting.
15
16	Present and constituting a quorum:
17

Timothy Fleming
Alan Fernandez
Robert Och
Achara Tarfa
Michael Taylor
23
24	Also present were:
25
Melissa Dobbins
Wes Haber
Scott Lockwood

Board Supervisor, Chairman Board Supervisor, Vice Chairman
Board Supervisor, Assistant Secretary Board Supervisor, Assistant Secretary Board Supervisor, Assistant Secretary

District Manager, Rizzetta & Company, Inc. District Counsel, Hopping Green & Sams, P.A. District Engineer, England-Thims & Miller

Jacqueline Naumann	Facility Manager, Vesta Property Services

Lourens Erasmus
Dan Fagen
Roy Deary
Scott Smith
Billy Buerki
Nathan Scott
36

Field Operations Manager, Vesta Property Services Director of Operations, Vesta Property Services Vice President, Vesta Property Services
Director of Operations, Vesta Property Services Representative, BrightView Landscaping Representative, Giddens Security

37	Public via Teleconference Present
38
39
40	FIRST ORDER OF BUSINESS	Call to Order
41
42	Mr. Fleming called the meeting to order at 10:00 a.m. and read the roll call.
43
44	SECOND ORDER OF BUSINESS	Public Comments
45
46	No public comments.
47
48
49
50

HERITAGE LANDING COMMUNITY DEVELOPMENT DISTRICT	
				September 10, 2020 Minutes of Meeting	
				Page 2	
51	THIRD ORDER OF BUSINESS	Consideration of the Board of Supervisors’	
52			Regular Meeting held on August 13, 2020	
53					
	On a motion by Mr.	Taylor, seconded by Mr.	Fernandez, with all in favor, the Board	
approved the minutes of the Board of Supervisors’ Regular Meeting held August 13, 2020	
for Heritage Landing Community Development District.	
54					
55	Mr. Fleming experienced technical issues and left the meeting.	
56		
FOURTH ORDER OF BUSINESS	Ratification of the Operation and
Maintenance Expenditures for July 2020
59

On a motion by Mr. Taylor, seconded by Mr. Fernandez, with all in favor, the Board ratified the Operation and Maintenance Expenditures for July 2020 in the amount of $84,899.50 for Heritage Landing Community Development District.

60
61	Mr. Fleming now present in the meeting.
62
63	FIFTH ORDER OF BUSINESS	Staff Reports
64
A.	District Counsel
1.) Consideration of Third Amendment to Amenity Management Agreement to
Remove Lifestyle Services
68
Mr. Haber reviewed the draft of Third Amendment to Amenity Manager Agreement
under tab 3 of the agenda. Discussions ensued.
71
The Board requested that the Third Amendment include the following changes to
the Vesta contract; modify that Fiscal Year 2021 had no fee increase, remove
Lifestyle Services and add Food Truck Event oversight at no additional cost.
75

On a motion by Mr. Taylor, seconded by Ms. Tarfa, with all in favor, the Board approved Third Amendment to Amenity Management Agreement, in substantial form and authorized the Chairman to execute final form, for Heritage Landing Community Development District.

76
B.	District Engineer
No report.
79
80	The Board of Supervisors moved to agenda items 5A and 5F to have the District Engineer	
81	present for these discussions.	
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HERITAGE LANDING COMMUNITY DEVELOPMENT DISTRICT
September 10, 2020 Minutes of Meeting
Page 3
91			
92	SIXTH ORDER OF BUSINESS	Consideration of McVeigh & Mangum	
93		Engineering – Slide Tower Additional	
94		Services Proposal	
95			
96	Discussions ensued.		
97	
On a motion by Ms. Tarfa, seconded by McVeigh & Mangum Proposal at a Chairman to execute final agreemen
District.	
Mr. Taylor, with all in favor, the Board approved the cost not  to  exceed  $5,000.00  and  authorized  the t for Heritage Landing Community Development	
98
99	SEVENTH ORDER OF BUSINESS	Update Regarding Teen Center Options
100
Ms. Tarfa reviewed possible teen activity options including exercise equipment stations around
the facility, converting current “bus stop” area and installing a concrete pad for skateboarding.
After discussions, Ms. Tarfa requested to work with District Engineer and District Counsel to
consult on further details on these teen options to then bring back cost to the Board.

On a motion by Mr. Fleming, seconded by Mr. Och, by majority vote, with Mr. Fernandez and Mr. Tayor opposed, the Board approved Ms. Tarfa working with District Engineer and District Counsel for teen options and cost for Heritage Landing Community Development District.

EIGHTH ORDER OF BUSINESS	Staff Reports

C.	Security Update
1.) Giddens Security Report, September 10, 2020
Mr. Scott reviewed report under tab 4 of the agenda.

D.	Landscape and Maintenance
1.) BrightView Landscape Report (Under Separate Cover)
2.) Discussion Regarding Tree Trimming Proposal (Under Separate Cover)
Mr. Buerki reviewed report and proposal to trim tree at 1435 River of Mary. After
discussions the Board directed staff to get a second arborist for a second opinion to
address health of the tree or possible threat of its condition.

120	Mr. Tayler presented photos of FPL area where sod was damaged. The Board of	
121	Supervisors’ requested a proposal from BrightView.	
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HERITAGE LANDING COMMUNITY DEVELOPMENT DISTRICT
September 10, 2020 Minutes of Meeting
Page 4
132			
133	E.	Amenity Center and Field Maintenance	
134		1.) Amenity Manager Report, September 3, 2020	
135		i.) Review Fall Amenity Staffing Hours	
136		ii.) Update on Vending Machine Vendor	
137		iii.) Update on Community Logo	
138		2.) Field Maintenance Manager Report, September 2, 2020	
139		i.) Consideration of Proposals for Pressure Washing	
140		3.) Charles Aquatics Pond Report, August 28, 2020	
141			
Ms. Naumann reviewed the report under tab 5 of the agenda. After review of
recommended fall amenity staffing hours the Board of Supervisors’ had a
consensus to approve as presented. Ms. Naumann requested direction on if the
District should provide separate pool hours for immune compromised residents.
Discussions ensued.

On a motion by Mr. Fleming, seconded by Ms. Tarfa, by majority vote, with Mr. Fernandez and Mr. Taylor opposed, the Board approved giving the Amenity Manager authority to decide if pool hours should be separated for immune compromised residents for Heritage Landing Community Development District.

Ms. Naumann stated that if given the authority to decide she will not continue
these separate hours.

Ms. Naumann updated the Board that Canteen Vending backed out, but DAPA
Vending will provide two (2) machines as long as they have exclusive rights. The
Board approved.

Prior to Ms. Naumann reviewing logo submissions from residents, Mr. Fleming
requested a vote to confirm the Board wants to change the Heritage Landing logo.

On a motion by Ms. Tarfa, seconded by Mr. Taylor, by majority vote, with Mr. Fernandez and Mr. Fleming opposed, the Board approved changing the Logo for Heritage Landing Community Development District.

After discussions regarding submitted logo ideas from residents the Board directed
Ms. Naumann to look at cost for a professional to design the logo.

163		Mr. Erasmus reviewed report under tab 6 of the agenda. The Board approved	
164		pressure washing proposal from Gary’s at a total cost of $647.00 and requested to	
165		have a cost for adding curbing to steamboat.	
166			
167	F.	District Manager	
168		Ms. Dobbins presented Vesta profit sharing report from January 2020 to June	
169		2020 in the amount of $77.50. She then reviewed the received reimbursement of	
170		$24,218.34 for Special Counsel fees. Lastly, she provided an update that she	
171		reached out to the HOA, who agreed to have their off-duty patrol monitor the	
172		dugout area.	
173			
174			

HERITAGE LANDING COMMUNITY DEVELOPMENT DISTRICT
September 10, 2020 Minutes of Meeting

175			
176			
177			
178	NINTH ORDER OF BUSINESS	Consideration of UPS POD Agreement	
179			
180	Ms. Dobbins stated if the Board of Supervisors’ approved, she would recommend the District	
181	drafting similar agreement as in years past, which has a fee of $500.00 and then $25.00 daily i	
182	the POD isn’t removed on time.		
183	
On a motion by Mr. Fleming, seconded
the District’s form of a UPS POD agreem District.	
by Mr. Taylor, with all in favor, the Board approved ent for Heritage Landing Community Development	

Page 5

f

184
185	TENTH ORDER OF BUSINESS	Consideration of Proposal for Holiday Lights
186
The Board discussed and Ms. Dobbins stated she already received $1,000.00 to contribute
towards entrance holiday lights from the HOA.

On a motion by Mr. Fleming, seconded by Ms. Tarfa, with all in favor, the Board approved Holiday Lights proposal from M&G in the amount of $2,875.75, which the CDD will contribute $1,875.75 for Heritage Landing Community Development District.

ELEVENTH ORDER OF BUSINESS	Consideration of Renewal Proposal for
Florida Insurance Alliance

On a motion by Mr. Fleming, seconded by Mr. Fernandez, with all in favor, the Board approved Fiscal Year 2021 Florida Insurance Alliance proposal in the amount of $28,991.00 for Heritage Landing Community Development District.

TWELFTH ORDER OF BUSINESS	Consideration of Resolution 2020-10,
Designating Date, Time and Location of
Fiscal Year 2020-2021 Regular Board of
Supervisors’ Meetings

On a motion by Mr. Taylor, seconded by Mr. Fleming, with all in favor, the Board adopted Resolution 2020-10, Designating Date, Time and Location of Fiscal Year 2020-2021  Regular Board of Supervisors’ Meetings Heritage Landing Community Development District.

THIRTEENTH ORDER OF BUSINESS	Supervisors Request

Mr. Taylor requested District Manager to review and eliminate on-line advertising cost for
meetings.

Mr. Fernandez requested for Board to review options to continue meetings virtually when
meetings go back to in-person. He also requested for the Board to review options for more
residents to be allowed to have their own private instructor for private lessons. In addition,
requested District Counsel to review Vesta’s agreement regarding this matter.

HERITAGE LANDING COMMUNITY DEVELOPMENT DISTRICT
September 10, 2020 Minutes of Meeting
Page 6
211	Discussions ensued. The Board of Supervisors’ directed to have the following agenda items in	
212	October 2020; Reviewing Guest Policy during current COVID-19 phase, policies regarding	
213	skateboarding and bicycling on sidewalks and virtual meeting options.	
214			
215			
216	FOURTEENTH ORDER OF BUSINESS	Adjournment	
217	
On a motion by Mr. Fleming, seconded adjourned the meeting at 1:21 p.m. for District.	
by Ms. Tarfa, with all in favor, the Board Heritage Landing Community Development	
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HERITAGE LANDING COMMUNITY DEVELOPMENT DISTRICT
September 10, 2020 Minutes of Meeting
Page 7

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277	 		 	
278	Secretary/Assistant Secretary	Chairman/Vice Chairman
279
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Tab 2

HERITAGE LANDING COMMUNITY DEVELOPMENT DISTRICT

DISTRICT OFFICE · 2806 N. FIFTH STREET · UNIT 403 · ST. AUGUSTINE, FLORIDA 32084

Operation and Maintenance Expenditures
August 2020 Presented For Board Approval

Attached please find the check register listing the Operation and Maintenance expenditures paid from August 1, 2020 through August 31, 2020. This does not include expenditures previously approved by the Board.

The total items being presented: $136,612.52

Approval of Expenditures:

 	 Chairperson

 	 Vice Chairperson

 	 Assistant Secretary

Heritage Landing Community Development District

Paid Operation & Maintenance Expenditures	
August 1, 2020 Through August 31, 2020	

Vendor Name		
Check Number  Invoice Number		
Invoice Description		
Invoice Amou	

Advanced Disposal	
007685	
PW0000088617	
Amenity Recycle Services 08/20	
$	
175.40	
Alan Fernandez	007700	AF08132020	Board of Supervisors Meeting 08/13/2020	$	200.00	
BrightView Landscape Services, Inc.	007712	6928101	Landscape Maintenance 08/20	$ 16,249.00	
BrightView Landscape Services, Inc.	007712	6953464	Irrigation Repair 07/20	$	4,160.13	
Charles Aquatics, Inc.	007713	39364	Monthly Aquatic Mgmt Svcs - 13 Ponds	$	975.00	
			08/20			
DBA Jason Shaw Tree Service	007689	05252020	Tree Removal-Pruning	$	3,900.00	
de Beaubien, Simmons, Knight,	007701	434778	Legal Assistance for A. Tarfa	$	3,658.55	
Mantzaris & Neal LLP dba DSK						
Eric Mackenstein	007704	08062020	RV Refund Mackenstein	$	96.16	
Florida Department of Revenue	007703	658015563124-2	Sales and Use Tax 07/2020	$	80.37	
		Sales and Use Tax				
FPL	007694	1800220404	Additional Street Lights	$	4,165.00	
Florida Power & Light Company	007692	87098-35048 07/20	County Rd 13 N 07/20	$	3,732.29	
Florida Power & Light Company	007693	FPL Summary 07/20	FPL Summary 07/20	$	3,398.28	
Giddens Security Corporation	007695	23460692	Security Guard Contract 07/20	$	4,410.00	

Heritage Landing Community Development District

Paid Operation & Maintenance Expenditures	
August 1, 2020 Through August 31, 2020	

Vendor Name		
Check Number  Invoice Number		
Invoice Description		
Invoice Amou	

Hopping Green & Sams	
007714	
116532	
Legal Services 06/20	
$	
2,733.50	
Leslie Achara McNair-Tarfa	007699	AT08132020	Board of Supervisors Meeting 08/13/2020	$	200.00	
McVeigh & Mangum Engineering, Inc.	007705	20110802	Engineering Services-Slide Tower 07/20	$	3,760.00	
Messer Caparello, P.A.	007706	482784	Legal Assistance A. Fernandez 07/20	$	360.00	
Michael C. Taylor	007710	MT08132020	Board of Supervisors Meeting 08/13/2020	$	200.00	
NEWAGETUTORS LLC dba.	007698	1821	Website ADA Compliance 08/20	$	250.00	
VGlobaltech						
Poolsure	007686	131295594136	Monthly Pool Maint & Chemicals 08/20	$	1,904.96	
Rizzetta & Company, Inc.	007687	INV0000051773	District Management Fees 08/20	$	5,800.00	
Rizzetta Technology Services, LLC	007688	INV0000006106	Website Hosting Services 08/20	$	100.00	
Robert Och	007707	RO08132020	Board of Supervisors Meeting 08/13/2020	$	200.00	
Ross Security Systems dba Synergy	007697	336132	Audio Video System	$	1,975.66	
Florida						
St. Johns County Utility Department	007696	503699-115198 07/20 370 Heritage Landing Blvd/Amenity Center	$	513.34	
			07/20			
St. Johns County Utility Department	007696	533275-126033 07/20 570 Steamboat Landing Dr 07/20	$	13.01	

Heritage Landing Community Development District
Paid Operation & Maintenance Expenditures
August 1, 2020 Through August 31, 2020

Vendor Name	Check Number  Invoice Number	Invoice Description	Invoice Amou

Sunbelt Gated Access Systems of	007709	71840	Repair to Access Gate 08/20	$	605.00	
Florida, LLC
The St. Augustine Record Dept 1261	
007715	
06022020	
Acct #15635 Legal Advertising 06/2020	
$	305.16	
The St. Augustine Record Dept 1261	007708	I03293072-07162020	Acct #15635 Legal Advertising 07/2020	$	274.63	
Timothy Fleming	007702	TF08132020	Board of Supervisors Meeting 08/13/2020	$	200.00	
Turner Pest Control, LLC	007690	6759342	Pest Control Service 07/20	$	105.00	
Vesta Property Services, Inc.	007716	371285	Camp Heritage Fees 07/20 1st Half	$ 13,734.90	
Vesta Property Services, Inc.	007716	371286	Camp Heritage Fees 07/20 2nd Half	$ 13,734.90	
Vesta Property Services, Inc.	007691	371818	Lifeguard Hours 06/20	$	3,542.72	
Vesta Property Services, Inc.	007691	371819	Lifguard 07/20	$ 12,641.67	
Vesta Property Services, Inc.	007716	372115	Camp Heritage Fees 08/20 1st Half	$ 13,221.73	
Vesta Property Services, Inc.	007716	372116	Camp Heritage Fees 08/20 2nd Half	$ 13,221.73	
Vesta Property Services, Inc.	007716	372644	Misc Reimbursements 07/20	$	1,697.36	
W.B. Mason Co., Inc.	007711	211969972	Paper & Paper Towels 07/20	 $	117.07	

Heritage Landing Community Development District
Paid Operation & Maintenance Expenditures
August 1, 2020 Through August 31, 2020

Vendor Name	Check Number  Invoice Number	Invoice Description	Invoice Amou

Report Total	 $136,612.52

STAFF REPORTS

District Counsel

Review of Vesta Services in light of Removal of Lifestyle Services

Review of Phase 3 and COVID Policies at Facilities

District Engineer

Tab 3

September 28, 2020

Mr. Laurens Erasmus Heritage Landing CDD
370 Heritage Landing Parkway St Augustine, FL 32092
lerasmus@vestapropertyservices.com

Re:	Heritage Landing – Additional Services – Pricing Coordination – Rev 3 St. Augustine, FL
MME #: 201108

Dear Mr. Erasmus:

This supplemental letter agreement is in regard to additional engineering services not covered in our original letter agreement/contract relating to the captioned project.

BRIEF DESCRIPTION OF ADDITIONAL SERVICES

Phase 1: Pricing Documents:
It is understood that the scope of work for this phase has changed to include structural engineering services during the pricing phase for the above-mentioned project. We will provide documents for the contractors to utilize while preparing their pricing estimates. These documents will include drawings & details of the recommended repairs, Instructions to Bidders, & Pricing Outline.

Phase 2: Pricing Review & Contractor Selection:
At your request, we can provide the following scope of work, as additional services, at our standard hourly rates:
-	Site visit walk-through with contractors to review the contract	documents,	
-	A comparison of the contractors’ pricing,		
-	Meeting with the CDD Board to review the contractors’ pricing,	
-	Coordination with the CDD for Phasing of the repairs.		

ADDITIONAL FEE

Compensation for our services as outlined in Phase 1 above shall be a fee calculated on the basis of hourly rates per our standard rate schedule on our original proposal, not to exceed a fee of $4,000.00.

Compensation for our services as outlined in Phase 2 above shall be a fee calculated on the basis of hourly rates per our standard rate schedule on our original proposal. At this time, we estimate the total  fee to be $6,000.00. This total fee shall be understood to be an estimate. If this estimate anticipated to be exceeded, you shall be so advised in advance.

Structural | Mechanical | Electrical | Plumbing
Fire Protection | BIM (BIM-FM) | Technology | Commissioning | LEED
ATLANTA, GA ∙ CHARLOTTE, NC ∙ JACKSONVILLE, FL ∙ RALEIGH, NC ∙ WWW.MCVEIGHMANGUM.COM

Heritage Landing – Additional Services – Pricing Coordination – Rev 3
Heritage Landing September 28, 2020

TERMS AND CONDITIONS

The terms and conditions of our original letter agreement/contract shall remain in effect.

If the information herein meets with your approval, please sign where indicated below and return a copy of this letter as our authorization to proceed. Services will proceed upon receipt of a signed copy of this supplemental letter agreement.

Sincerely,

Timothy Moore, P.E., LEED AP
For: McVeigh and Mangum Engineering, Inc. Accepted this 	day of 	, 2020.
By:   	
For: Heritage Landing

SECURITY UPDATE

Tab 4

 SECURITY

GIDDENS

528 S. Edgewood Avenue Jacksonville, FL 32205
904.384.8071 or 1.888.844.4345
Fax: 904.389.9931
info@giddenssecurity.com
Professional Armed and Unarmed Security Officers since 1982.

Offices and Training Facilities: Jacksonville - Ocala - West Palm Beach - Fort Myers - Tallahassee

M ont hly Securit y Report
Submitted to: Heritage Landing CDD
Thursday, October 08, 2020

Daily logs and incident reports are being completed by both security officers (Roy Deering and David Myers) and filed on-site in the Amenity Center as well as at Giddens Security main office.

Security officers are making consistent foot patrols/rounds, hitting all check points in accordance with post orders, and continue to have constant interaction with residents/guests.

Per Roy:
9/19 Out by the children's playground, an unnamed woman was talking loud (yelling) and Officer Deering heard her say she was calling the sheriff (LEO). When he asked for her name, she would not tell him and so he tried to find out what had upset her. She described a man who had called her a name. Officer Deering walked around looking for the man, but did not see anyone who matched the description the woman had given. While he was looking for the man, the woman called LEO and she waited for sheriff to showed up. Upon talking to her, the LEO realized she was intoxicated, and she would not identifying herself. The LEO left without any resolution.
9/26 The bathroom across from the gym was vandalized with someone smearing feces on the toilet set. The cleanup crew took pictures and cleaned up the bathroom.
Respectfully submitted,

Nathan Scott
Director of Operations

Landscape and  Maintenance

Tab 5

Quality Site Assessment

General Information

Property Name: Heritage Landing @ WGV
Date: Wednesday, September 30, 2020
Next Inspection Date: Sunday, November 01, 2020
Client Attendees:
Brightview Attendees: William Buerki

CUSTOMER FOCUS AREA:

Amenities, Heritage Landing pkwy, Common elements

MAINTENANCE ITEMS:

Summer flowers have been removed and beds have been prepped for fall flower installation scheduled to be completed October 2

..2) Hedges along Heritage Landing Parkway are in need of pruning. I have a trim crew scheduled to be on site October 2 to complete this pruning.

..4) Turf weeds in the Bahia area near the Lift Station on Silver Glen are scheduled to be treated week ending October 3.

3) Recently installed sod on main soccer field is performing well. Sod replacement on the multipurpose field is scheduled for the month of October.
5) Overall weed control in turf areas and turf color throughout the site is good

..6) Crew has been working diligently on catching up in regards to our weed control in plant beds.
Weed control in plant beds was satisfactory at the time of inspection. Crew will be completing their weekly rotations to maintain control of the population of weeds in the plant beds.

RECOMMENDATIONS FOR PROPERTY ENHANCEMENTS:

1) Mulch removal prior to next mulch application

..2) Consideration of previously proposed upgrades for 2021

..4) Discussion of cul-de-sac areas. Recommend eliminating native grasses in thinned out cul-de-sacs

NOTES TO OWNER/CLIENT:

3) Developed a proposal for refurbishment of powerline area on Heritage Landing Parkway

1) We have reached October and will begin the fall transition portion of our schedule. We will begin mowing the grass biweekly as growth slows. We will be shifting our focus on non-mow weeks to detail items and winter tasks.(debris pick up, tree limb ups etc.)

BrightView.com

Confidential Page 1 of 3

Summer flowers have been removed and beds have been prepped for fall flower installation scheduled to be completed October 2

[ 1 / 6 ]

Maintenance Items

Hedges along Heritage Landing Parkway are in need of pruning. I have a trim crew scheduled to be on site October 2 to complete this pruning.

[ 2 / 6 ]

Maintenance Items

Recently installed sod on main soccer field is performing well. Sod replacement on the multipurpose field is scheduled for the month of October.

[ 3 / 6 ]

Maintenance Items

Turf weeds in the Bahia area near the Lift Station on Silver Glen are scheduled to be treated week ending October 3.

[ 4 / 6 ]

Maintenance Items

Quality Site Assessment

BrightView.com

Confidential Page 2 of 3

Overall weed control in turf areas and turf color throughout the site is good

[ 5 / 6 ]

Maintenance Items

Crew has been working diligently on catching up in regards to our weed control in plant beds. Weed control in plant beds was satisfactory at the time of inspection. Crew will be completing their weekly rotations to maintain control of the population of weeds in the plant beds.

[ 6 / 6 ]

Maintenance Items

Quality Site Assessment

BrightView.com

Confidential Page 3 of 3

Tab 6

September 30, 2020

Proposal for Extra Work at Heritage Landing @ WGV	

Property Name Property Address	
Heritage Landing @ WGV 232 Silver Glen Ave
Saint Augustine, FL 32092	
Contact To
Billing Address	
Melissa Dobbins Heritage Landing CDD
c/o Rizzetta and Company 8529 S Park
Cir Ste 330
Orlando, FL 32819	
Project Name	Enhancement 9-30-20				
Project Description	Refurbishment of FPL Area
Scope of Work			

QTY

1.00

1.00	
UoM/Size
LUMP SUM LUMP SUM	
Material/Description
Mobilization of crew and delivery of materials. Removal and disposal of necessary debris. Installation of top soil. Grading of soils to plant ready.
Use of Skid Steer	
Unit Price

$315.00

$250.00	
Total

$315.00

$250.00	
4.00	CUBIC YARD	Fill dirt		$32.10	$128.40	
1,000.00

1.00	SQUARE FEET

LUMP SUM	St Augustine Sod Installed
Add/Adjust irrigation and timers to ensure survival of new material	$1.24

$195.60	$1,237.40

$195.60	

Page 1 of 2

For internal use only			
SO#	7339834		
JOB#	346102023			
Service Line	130	Total Price	$2,126.40	
THIS IS NOT AN INVOICE
This proposal is valid for 60 days unless otherwise approved by BrightView Landscape Services, Inc.
11530 Davis Creek Court, Jacksonville, FL 32256 ph. (904) 292-0716 fax (904) 292-1014

September 30, 2020
Page 2 of 2

TERMS & CONDITIONS
The Conttllcto, shall rec:ogn12e Md l)l!rform In accordance Wlfh wr,tten terms, written specifications and drawings only, contalned or referred to herein. All materials shall conform to bid si:,ecifications,
Work Foroe : Contractor s aJI daslg/1,\lte a qualified representative with exi:,erienoe In landscai:,e malntenance/construc:uon upgrades or  when applicable ln tree managemenl The workforce shall be competent and qualified, and shall be legally aulhortzed to work in lhe US

J. License and Permits: Conlractor shall maintain a Landscape Contract.or's license, rf requil ed by state or local law, and ,..,;11 Mmply 'Mth all ott,e1 lloense and permit requirements of lhe City, State and Federal Governments, as well as all other requirements of law.

Taxes: Contractor agfees to pay all ai>P/lcable taxes, including ,sales tax where applicable on material supplied.

Insurance : Contract01 <19Iees l o provide General l.Jabllity Insurance , Automotive LJablllty lnsu ranoe, Work.er's Compensation Insurance.  and  any other Insurance requirad by law or Cllenl/ Owner, as si:,eolfied in wnting prtor to commenoement of work If not specified, Contractor v,,11 furnish lnsU/ance IMlh S1,000,ODO IImil o,f l abil,ty.

Liability : Contractor shall indemnify lhe Cllenl/Owner and its agenls and employees fmm and against any third party liat:ilities tllal anse out of
Contractor's work to the extent sue/1 lla lltlas are adjudicated to have bean caused by Contracto(s negli gence or  willful m1soonduct.  Conrrador  shall  not be  liable for any damage that occu/S  from  Acts  of GO<l are defined'  as those
caused by ....;n dstorm, hail. fire, nood, earthqu ake, humcane and freeZing, etc Under these circumstances, Contractor shall have the 1/ghl 10 renegotiate the terms  and pnoes  or this agreement  'Mth1n   si ly (60) days   Any Illegal  tres	. claims and/or damages resulting from work requested \hat is not on propeny owned by Client/OWner or not unde, Ghent/Owner management and oonlrol
$hall be the sole responsibility of the Clieot/CM/ner

Sub c:ontra0 tors '. Contractor reserves the right  to  hire  qualified subcontradors to perform speoairzed functions or work requiring specialized equipment

Additional Services: Any additlonal work not shown in ltle above specificaijons invol\ling e>rtta costs Will be. e ecuted only upcn signed written

Cancellation , Notice of Cancellation Of wo,k musl be received 1n wtiUng before l he crew Is d1spatched Ill their locat1on or Cl1enVOWn er will be liable for a minimum travel charge of$ 150.00 and billed lo ClienVOWner ,

The following sections shall apply where Contractor provides Customer wi th tree
care services:
Tree & Stump Removal: Trees removed _..u be cut as close to the ground as possible ba.sed on conditions to or ne><t 10 the bottom of tl1e tree trunk. Additional cha rges ....;11  be levied for  unseen hazards such as,  but nol  limtted t,o concrete bnck fllled trunks, metal rods. etc. If Iequesled mechamcal gnnding of visible f ree stump Will be done to a da ned \\Od!I\ and depth below ground level at a.n addlttonal charge lo the ClienVOwner, Deflned backfill  and landscape matertal may be specified. ClienVOwner shall be responsible for contacting Underground Servlce Alert to Ice.ate underground utility lines jl<IOr to start ol" work. Conttactor is not responsible damage done to underground utllltles suoh as but not limited to, cables, wires, pipes, and ir1igation parts. Contractor ....;11 rep ai r damaged l rngallon lines at the Client/OWner's expense.

Waiver ol Liabili ty: Requests for crown lhfnning In e oess of twenty-ffve percent (25%) or work not ,n acMrdanoe With ISA (internationalSociety of ArbonculturaJ) standards will require a signed waiver of hablity_

Accept-ance o, this Contract
Conlraclor is authmized to perform lhe work slated on the lace of this ConltacL
Paym ent 'MIi be 100% due at tlrne of billing If payment has 11ot been received by BnghtView within fifteen  (15)  days after  billing,  BrtghtVlew  shall be enti ed to all  costs of oollecbon, lnclu01ng reasonable atto rneys·  fees  and 11  shall  be  relieved  of  any oblig tion to contrnue pertorrrance under lhis or "11Y o ther Coo\raet v,i111 c ne nVO,,,,er
Interest a! a per annum rate or 1 . 5% per month (18% pei yeat), or the hlg est r.ate
permined by law, may be charged on unpaid balance 30 days after billing,

N OTICE FAILURE TO MAKE PAYMENT WHEN DUE FOR COMPLETED 'MJRK ON CONSTRUCTION JOBS MAY RESULT IN A MECHANIC'S LIEN ON THE TITLE TO YOUR PROPERTY

Ou stome r
OM

orders, and will become an extra charge o\rer and above the esbmate.

Melissa Dobbins

September 30, 2020

Access to Jobsite: Client/Owner shall  provide  all  utilities  to  pelform  the work. Chent/Owner shall furnish access to all parts of jobsile v.+iere  Conltaclor Is to pelform work as reqlllred by  the  Contract  or  other  functions  related therelo , during normal business hoU/S and other reasonable penods or time.
Contractor pelform u,e. work as r asonably practical a el the owner makes
lhe s e  available  for pelformanoe of the work

lnvo lcfng : Clienl/Owner shall make paymenl lo Contractor within fifteen ( 15) days upon receipt of invoice , In the event the schedule for the completion of the work .s all !equlre more ihan thirty (30) days, a ,p ogress bill Will be presented by month end a11d shall be paid wfthin nttean (15) days upon receipt of invoice

Termination : Tots Wo rk Order rr,ay be jerminated by the either party with or Without cause upon seven 17) ,1or1< days adliance wnnen noUce. Client/Owner vAII be requi red to pay for all m aterials purchased and work completed to the date oflarrnination and reasona. e charges lnc,u red in d amobOfzing

Ass· lgnm  ent:   the    Owner{Cllent    and   the   Conlracto,   respectively,   bind lhemselves, tnelr partners, , uccessors, assignees  and  leg,I representattve  to the other party With respect to all covenants of lhls Agn;emenl. Ne,ther the Owner/Client nor the Contractor shall assign or transfer any interest rn this
Agreement Without tlie 'Mitten consent of the other provided, however, that consent shall nor be requi red ·to assign 1hrs Agreement to any company which controls, i s controUed by, or Is under common control v,;tt, Contractor or rn connection Wil h  assignment  to an 1lffil1ate  or pursuant to a merger, sale of all or
.substantially  all   of  its  assets  or  equity   secuntles,  consolidation,   change  of
control or corporate reorganizatjon

13, Disclaime r; This proposal  was  esUmaled  and  priced based upon  a s e  vIsII and vlsu al inspecllon from ground leV<!I using ordinary means, at or about the time this proposal was  prepared,  The price  quoted in  this proposal for  the work described, Is Iha result  of that ground  level vlsu al inspection and IM refore
our   compar,y   Will  not  be  liable  tor  any  additional  costs  or   damages   for
additional work not described herein, or liable for any lncideArs/accidents resulting from conditio ns, that were not ascertainable by  said  ground  level visual inspecUonby ordinary means at lhe time said Inspection was pelformed Contractor cannot be held 1esponslbls for unknown  or  olhe!Wise  hidden defects. Any correcUve wo<k proposed herein cannot guarantee exact results
Professional   engineenng,   arcl1itectural,    and/or   landscape   design   ser,11ces (" Design Services") are not !nciuded In this Agreement and  shall  not  be provided by toe Contractor. Any design defects in the Contrae\ Qocument.s are the S{Jle 1esponstbility of the o, mer. If the Client/owner  must  engage  a licensed eng,neer, architect and/or landscape design professional, any cosrs concerning t ese Design  Services  are to be  paid by tl'te Glient/Ov.'ner  orectly  lo the designe,r nvoll/ed

BrightView Landscape Services, Inc. "BrightView

Account Manager Exterior
11tle

William Buerki	September 30, 2020

Job #:	346102023	Proposed Price: $2,126.40	
SO#	7339834		

L
\
\

Amenity Center and Field Maintenance

Tab 7

Manager’s Report October 2020	Jacqui Naumann, Amenity Manager

Fall Office Hours:
The new fall office hours begin on October 1st, 2020. More information will be provided at the meeting on October 8th, 2020.
Vending Machines:
We are moving forward with an agreement with Dapa Vending Company. Exact install date has not been determined yet.
Fitness Center:
The kettlebells were purchased for the gym.  They fit nicely under the free weights on the floor.

Soccer:
Recreational soccer started on Saturday, September 26th. It was so much fun to watch the kids get back to sports. There was a long wait since Spring Soccer was canceled due to Covid19. The games were well received and well organized. There was a lot of positive feedback from residents.
Parking went smoothly with game start times staggered and residents walking, riding bikes or carpooling to the games. The Overflow parking was well used. We had a Parking Attendant at the front of the Amenity Center from 8am to 12pm to be sure that the 7 Resident Parking Spaces were reserved only for residents using the amenity center.
There was also 2 food trucks at the event from 12p-3p and they did very well.

UPS
The agreement has been fully executed by all parties with installation of the storage unit (40’ x 8’ x 8’) to be on or after October 15th, 2020 and be removed by January 15th, 2021.
Heritage Landing Logo
To have a professionally made logo on-line, prices vary from $30 - $150
We also have a resident who specializes in logo creations and would like to offer her services to create a new logo for free

Should you have any comments or questions feel free to contact me directly.

Description

Quantity

Rate	Amount

Main Entrance West - Re-install Steak lighting 60’ (behind West	1	$135.00	$135.00	
Wall)				
Main Entrance West - Re-install pre lit garland to sign west sign	1	$71.25	$71.25	
Main Entrance West - Re-install C7 warm white lighting around entrance signage on the west side (near tower)	1	$225.00	$225.00	
Main Entrance West - Re-install 72” pre-lit wreath from Upper cross on tower	1	$95.00	$95.00	
Main Entrance West - Re-wrap oak tree trunks up 3 trees 7’ (4” spacing)	1	$285.00	$285.00	
Main Entrance West - Re-install 4, 36” pre-lit wreaths to signs	1	$190.00	$190.00	
Main Entrance Center Median - Re-install steak lights between the landscape bush line 40’	1	$100.00	$100.00	
Main Entrance Center Median - Re-install pre-lit garland between columns of wall	1	$95.00	$95.00	
Main Entrance Center Median - Re-wrap 3 trunk wraps @ 7’ (4” spacing)	1	$285.00	$285.00	
Main Exit - Re-install 2, 36” pre-lit wreaths facing the exit	1	$127.00	$127.00	
Main Exit - Re-install 2, 36” pre-lit wreaths facing the exit	1	$285.00	$285.00	
Main Exit - Re-install steak lights ahead of the shrub at the mulch line	1	$47.50	$47.50	
Main Exit - Re-wrap 3 trunks (4” wraps) - 1 ahead of the column closest to the road and the other 2 splitting the	1	$285.00	$285.00	
power box closest to sidewalk 7' High				

1 / 2

4845 Belle Terre Pkwy
Suite C-7 Palm Coast, FL, 32164 mgbvpropertyservices@gmail.com

Invoice	

Bill To:	
Heritage Landing - Vesta jnaumann@vestapropertyservices.com 370 Heritage Landing Pkwy
St Augustine, FL, 32092	
Invoice
No: Date:	
2271

07/30/2020	

904-679-1150

Description

Quantity

Rate	Amount

- Invoice 2271 - 07/30/2020

Removal of lights and decor at the end of the season	1	$380.00	$380.00	
Miscellaneous wires, plugs, supplies, etc	1	$150.00	$150.00	
Storage of Holiday lights and decor till next season	1	$120.00	$120.00	
Labor Subtotal	$2,875.75

	Subtotal	$2,875.75	
Payment Details	Total	$2,875.75	
An advance payment of $1,437.88 is due by 07/30/2020.	PAID	$0.00	
	Balance Due	$2,875.75	

Pay Now

 

2 / 2

Deposit due 07/30/2020	$1,437.88

M&G Holiday Lighting
4845 Belle Terre  Pkwy Palm Coast, FL 32164 US
mgbusinessventures@gmail.com

Estimate		
ADDRESS	ESTIMATE	1933	
Heritage Landing - Vesta
370 Heritage Landing Pkwy St. Augustine, FL 32092	DATE	09/16/2020	

DATE	DESCRIPTION	QTY	RATE	AMOUNT	
Holiday Lighting - New Install	Wrap 11 Palm Trees up 16' with Warm White Mini LED Lights	1	2,432.10	2,432.10	
Holiday Lighting - New Install	Light the fence line with Warm White C7 Lights	1	2,850.00	2,850.00	
Miscellaneous - Wire - Plugs, Supplies, etc	Miscellaneous - Wire - Plugs, Supplies, etc	1	58.00	58.00	
Shipping	Shipping of new product	1	110.00	110.00	
Storage	Storage of Holiday lights and decor till the next season	1	28.00	28.00	
Removal	Removal of Lights and Decor at the end of the season	1	190.00	190.00	

We require a deposit of 50% to confirm and schedule the installation

TOTAL

$5,668.10

Accepted By Accepted Date

Page 1 of 1

M&G Holiday Lighting
4845 Belle Terre  Pkwy Palm Coast, FL 32164 US
mgbusinessventures@gmail.com

Estimate		
ADDRESS	ESTIMATE	1943	
Heritage Landing - Vesta 370 Heritage Landing Pkwy
St. Augustine, FL 32092	DATE	09/29/2020	

DATE	DESCRIPTION	QTY	RATE	AMOUNT	
Holiday Lighting - New Install	4, Oaks wrapped 10’ high, 7’ around in WW Minis	1	1,263.27	1,263.27	
Holiday Lighting - New Install	If you would like an additional 2 branches wrapped on tree number 1 and number 2	1	230.67	230.67	
Shipping	Shipping of new product	1	38.00	38.00	
Miscellaneous - Wire - Plugs, Supplies, etc	Wire - Plugs, Supplies, and Timers	1	113.50	113.50	
Storage	Storage of Holiday lights and decor till the next season	1	18.00	18.00	
Removal	Removal of Lights and Decor at the end of the season	1	47.50	47.50	

We require a 50% payment  to confirm  and schedule the installation - let  us  know    if you have any questions

Accepted By Accepted Date

TOTAL

$1,710.94

Page 1 of 1

Tab 8

Heritage Landing
Field Operations Manager Report

Date of report: 9/29/2020	Submitted by: Lourens Erasmus Field operations and maintenance items:
Set up an appointment with a fence company to determine the cost to reestablish a fence along the FPL easement.
I received the cost to install 3 new street lights in the Legacy area and 2 overhead lights at the main entrance.
Meeting with possible vendors to repair weir plates.
Pool tiles and grout were scrubbed.
Gym AC compressor went out. The parts are still under warranty and will be replaced.
The kids water play features filtration pump has been ordered and will be installed upon arrival.
General maintenance around the facility continues.

Pressure cleaning the sidewalks and nature trail:
We have completed pressure washing CDD owned sidewalks in and around the amenity center. The results are awesome but Mother Nature is already creating more cleaning.

Spot treatment on tennis and basketball courts:
There was some algae build up forming and serious discoloration on both tennis and basketball courts. We attacked the slippery and worst looking areas first but will continue to treat. Pressure cleaning the courts is a very slow process due to us using very low pressure directly on the surface

Dead pine tree removed at athletic fields:
The top of the pine tree broke during the storm, we were able to cut it down and dispose of it safely.

Pressure washer repair:

Our pressure washer has been with the property for a long time. The pull start coil mechanism bolts rusted out. Between me and Jeff we modified and figured out a way to secure the pull start with a new cord installed.

Large goals wheel replacement:
 
Our large goals wheels either completely rusted away or were close to it. To preserve the goals I bought new wheels to be installed. When those goals are dragged around without wheels it puts a great deal of stress on the joints of the posts.

Legacy and Entrance Lights:
I received some feedback from residents about additional lights in the community and 2 areas that were of concern were Legacy and our main entrance.

Legacy’s concern was the lack of lighting at the entrance and exit side of the swing gates and in the back close to a pocket park. I sent FPL a map with these 3 locations and they determined the spots where they could install them at the lowest cost to us. Please see the attached maps showing the 3 lights. Installation cost for these three lights would be $4,631.80

At the main entrance we only have one street light and the rest is landscape lighting. The concern was brought up that our intersection is really dark at night and people don’t see which side of the island they should turn into the community. There have been several accidents over the past couple of years. We met with FPL and they informed us that they can’t place any light systems in islands (medians). So their option is to install 2 lights, 1 on each side of the entrance and exit to light up the whole intersection. Please see attached map. The cost for these 2 lights is $1,455.12

We wanted an option to install a light in the island that will have 2 heads on it that will light up the intersection. Smith electrical can install a light similar to our pool overhead lights for $3,789.69 pulling the permits included. An engineered photometric plan might be needed once the permit is pulled and that would be an additional fee.

Arborist report for 1435 River of May:
I met with Mr. McCall at the property and the resident. Please find his report attached. I contacted another tree company to come out and give me a price on the proposed work.

INACCESSIBLE

13 kV

FUTURE 23 kV

23 kV

SALT SPRAY

2

1

Footage: 380 ft.

Lights, poles, hand holes, and conduit to be installed within utility easement.

 Construction Notes: ( FPL contractor installing conduit)

Loc. 1: Install 1 GE 39W LED 3000k PTT on top of NEW 13' Standard Fiberglass Pole. Place pole between side walk and

AS-BUILT CREW PRINT

FOREMAN'S SIGNATURE	DATE

ALL REQUIRED GROUND RODS HAVE BEEN DRIVEN & VERIFIED TO BE WITHIN FPL STANDARDS, VALUES ARE SHOWN AT ALL LOCATIONS.

FOREMAN'S SIGNATURE	DATE

JOB CERTIFIED COMPLETED AS SHOWN ON THIS AS-BUILT PRINT. MATERIAL CHANGES SHOWN ON ROS

SUPERVISOR'S SIGNATURE	DATE

AS-BUILT COPY

INITIALS	CERT. DATE

pavement. Align pole with nearby poles by +/- 1 ft.
Loc. 2: Install 1 GE 39W LED 3000k PTT on top of NEW 13' Standard Fiberglass Pole. Place pole 2ft from pavement. Align pole

Easement?	Yes	No x
Tree Work?	Yes	No x

Survey/Stake?	Yes	No  x
Designer/Stake?	Yes	No  x

Work with SMO?    Yes	No x
CT/Special Mtr?	Yes	No  x

FPL

Heritage Landing CDD 3 new lights & Poles

with nearby poles by +/- 1 ft.
FPL contractor to install 2' flex pipe, with 24' minimum cover as shown in the drawing using direct boring. Cable to be used is

PERMIT REQ'D

City	x
WMD

County Rd. RR Xing

County Air
DR. Dist.

State Road
Transm.

FAA

3240 TROUT CREEK CT SAINT AUGUSTINE, 32092

#6 DPX. FPL contractor staking locations of the poles. Poles on this page to be installed within utility easement.
Customer responsible for any restoration required.

Requested Tel. Co. Set Poles ?
Requested Tel. Co. Transfer ? Request CAVT Transfer?

YES
YES YES

NO   x
NO   x
NO   x

Tele. Attachment Per
 	
Telephone Co. Job No.

Designed by:
Drawn by:	KS

Kyle Smorenburg Check by:

Date: Dwg No.

09/08/20
1 OF 2

All handholes are 17in unless specified.

POLE LINE FEET

0'	DUCT BANK FT.

0'	Rural Location Sec.

38	TWP.

06	S, RGE.	28	E.

Sales Rep: Chris Venoy

POLE LINE FT. ON TRANSM. POLES

0'	TRENCH FT.

0'	SCALE:

N.T.S

St. Lt MAP No. MAP#

Pri Map No.

GA1093

TLM/LDS MODEL No.

-	Map Posting?

YES

x NO

Posted by:

WR	9765142

M/A	NF

INACCESSIBLE

13 kV

FUTURE 23 kV

23 kV

SALT SPRAY

3

Footage: 200 ft.

Lights, poles, hand holes, and conduit to be installed within utility easement.

 Construction Notes: ( FPL contractor installing conduit)

Loc. 3: Install 1 GE 73W LED 4000k PTT on top of NEW 20' Standard Fiberglass Pole. Place pole between side walk and

AS-BUILT CREW PRINT

FOREMAN'S SIGNATURE	DATE

ALL REQUIRED GROUND RODS HAVE BEEN DRIVEN & VERIFIED TO BE WITHIN FPL STANDARDS, VALUES ARE SHOWN AT ALL LOCATIONS.

FOREMAN'S SIGNATURE	DATE

JOB CERTIFIED COMPLETED AS SHOWN ON THIS AS-BUILT PRINT. MATERIAL CHANGES SHOWN ON ROS

SUPERVISOR'S SIGNATURE	DATE

AS-BUILT COPY

INITIALS	CERT. DATE

pavement. Align pole with nearby poles by +/- 1 ft.

Easement?	Yes	No x
Tree Work?	Yes	No x

Survey/Stake?	Yes	No  x
Designer/Stake?	Yes	No  x

Work with SMO?    Yes	No x
CT/Special Mtr?	Yes	No  x

FPL

Heritage Landing CDD 3 new lights & Poles

FPL contractor to install 2' flex pipe, with 24' minimum cover as shown in the drawing using direct boring. Cable to be used is
#6 DPX. FPL contractor staking locations of the poles. Poles on this page to be installed within utility easement.

PERMIT REQ'D

City	x
WMD

County Rd. RR Xing

County Air
DR. Dist.

State Road
Transm.

FAA

3240 TROUT CREEK CT SAINT AUGUSTINE, 32092

Customer responsible for any restoration required.
All handholes are 17in unless specified.

Requested Tel. Co. Set Poles ?
Requested Tel. Co. Transfer ? Request CAVT Transfer?

YES
YES YES

NO   x
NO   x
NO   x

Tele. Attachment Per
 	
Telephone Co. Job No.

Designed by:
Drawn by:	KS

Kyle Smorenburg Check by:

Date: Dwg No.

09/08/20
2 OF 2

Sales Rep: Chris Venoy

POLE LINE FEET	0'

DUCT BANK FT.	0'

Rural Location Sec.	38	TWP.	06	S, RGE.	28	E.

POLE LINE FT. ON TRANSM. POLES

0'	TRENCH FT.

0'	SCALE:

N.T.S

St. Lt MAP No. MAP#

Pri Map No.

GA1093

TLM/LDS MODEL No.

-	Map Posting?

YES

x NO

Posted by:

WR	9765142

M/A	NF

Smith Electrical Inc.	Estimate

Estimate #	Date	
AreaLights	9/10/2020	

PO Box 9023
St Augustine, FL 32085

Name / Address	
Heritage Landing CDD
370 Heritage Landing Pkwy St Augustine, FL 32092 940-6095 F-940-4842
dave.bissonnette@vestaforyou.com	

Item	Description	Qty	Rate	Total	
Quote

Observations	Supply and install a 20' black fiberglass pole with (2) LED light fixtures, PVC conduit, wiring, and permit included.
If County or other authority requires engineered drawings, this is not covered by Smith Electrical Inc.	1	3,789.69	3,789.69	
All material is guaranteed to be as specified. All work to be completed in a substantial workmanlike manner according to specifications submitted, per standard practices.
Any variation or deviation from above specifications involving extra costs will be	Total	
$3,789.69	
executed only upon written orders, and will become an extra charge over and above
the estimate. All agreements are contingent upon strikes, accidents or delays beyond	Signature	 	
our control. Owners to carry fire, tornado and other necessary insurance.

Phone #	Fax #	E-mail	Web Site	
9048290899	904-829-0259	SMITHELECTRIC08@YAHOO.COM	staugustineelectric.com	

INACCESSIBLE

13 kV

FUTURE 23 kV

23 kV

SALT SPRAY

1

2

Footage: 315 ft.
Lights, poles, hand holes, and
conduit  to be installed within
utility easement.

Platted easement to be used.

Construction Notes: ( FPL contractor installing conduit)
Loc. 1: Install 1 AEL 133W Autobahn ATB2 LED (TEMP PENDING) on top of NEW 37' Hexagon Black Concrete Pole. Place pole
between side walk and pavement. Align pole with nearby poles by +/- 1 ft.

AS-BU ILT CREW PRI NT

FO REM AN'S SIG NATURE	DATE

ALL REQ UI RED G ROU ND RO DS HAVE BEE N DRIVEN & VE RIFI ED TO BE WI TH IN  FPL S TAN DARDS, VALU ES  ARE SH OWN AT AL L LO CA TI ONS .

FO REM AN'S SIG NAT URE	DATE

JOB CERTI FIED CO MPLETED AS SH OWN O N THI S A S-BUI LT PRIN T. M ATE RIAL CH ANG ES  SHO WN O N RO S

SU PERVI SO R'S SIG NATURE	DATE

AS-BUILT COPY

IN IT IAL S	CERT. DATE

Loc. 2: Install 1 AEL 133W Autobahn ATB2 LED (TEMP PENDING) on top of NEW 37' Hexagon Black Concrete Pole. Place pole
behind side walk. Align pole with nearby poles by +/- 1 ft.

Easement?	Yes	N o x
Tree W ork?	Yes	N o x

Survey/Stake?	Yes	No  x
Designer/Stake?	Yes	No  x

Work with SMO?      Yes	N o  x
CT/Special Mtr?	Yes	N o  x

FPL

Heritage Landing CDD Entrance
2 new lights & Poles

FPL contractor to install 2' flex pipe, with 24' minimum cover as shown in the drawing using direct boring. 2in PVC for
trenching. Cable to be used is #6 DPX. FPL contractor staking locations of the poles. Poles on this page to be installed within

PERM IT
REQ 'D

City	x
WMD

County Rd.
RR Xing

County Air
DR. Dist.

State Road Transm.

FAA

7909 COUNTY ROAD 13 N SAINT AUGUSTINE, 32092

Req uested Tel. Co. Set Poles ?

YES

NO x

Tele. Attachment Per

utility easement.

Req uested Tel. Co. Transfer ?

YES

NO     x	 	

Designed by:

Kyle Smorenburg

Date:

09/22/20

Customer responsible for any restoration required.

Req uest CAVT Transfer?

YES

NO x

Telephone Co. JobN o.

Drawn by:

KS	Check by:

Dwg No.

1 OF 1

All handholes are 17in unless specified.

POLE LINE FEET	0'

DUCT BANK FT.	0'

Rural Location Sec.	38	TWP.	06	S,   RGE.	28	E.

Sales Rep: Chris Venoy

POLE LINE FT. ON TRANSM. POLES

0'	TRENCH FT.

0'	SCALE:

N.T.S

St. Lt MAP No. MAP#

Pri Map No.

GA1093

TLM/LDS MODEL No.	-

Map Posting?

YES

x NO

Posted by:

WR	M/A	NF

Tab 9

McCall Tree Health and Consulting, LLC 2883 Breakers Ct.		www.mccalltree.com Fernandina Beach, FL	32034	(904) 557-3951

September 22, 2020	

Property Owners:	
Property Managers:	
Heritage Landing	c/o Laurens Erasmus	
370 Heritage Landing Parkway	Vesta Property Services	
St. Augustine, FL 32092	St. Augustine, FL 32095	

Subject: Inspection of trees at 1435 River of May St. as of September 18, 2020

The work that should be done in each of these areas is denoted in the photos below. I flagged each slash pine tree (Pinus elliotii) tree I recommended for removal in this area and numbered each tree with markings on the flagging. In general, there were some pines with fusiform rust galls (Cronartiium quercuum f. sp. Fusiforme (Cqf)) which is a disease that infects pines. One was close to the house.

The only larger pines I marked were trees #1, # 5 and #13. Pine #1 was too close to the one behind it. I recommended removing dead branches from the one behind Tree #1. The other two had fusiform rust galls. Tree #13 could hit the house.

All of th rest of the pines were small, shaded and suppressed trees along the edge. Some were leaning away from competition. Some had tops that had died such as # 15 and #16.
Specific trees and recommendations are in the captions of the photos below. Kindest regards,

Early McCall

ISA Certified Arborist FL-6200A ISA Tree Risk Assessment Qualified

Photo #1. These two trees were very close to each other. Bottom branches of pines normally die as the pines get older. Pines are self pruning timber trees and branches die from the bottom of the crown as trees grow in height. Therefore, branches will fall and there is no avoiding that. There is a need to prune the dead and dying branches or dead stubs off every few years.

Photo #2. Tree #1. The flagged tree was tagged Tree #1. It was too close to the one in the background and should be removed for the health of the other tree.

Photo #3. Trees # 2, #3, and #4. These were some small and suppressed trees in the edge of the property. If left alone, they will likely bend more out into the property or just die. It would be better to remove these small trees while they are young.

Photo #4. There are two trees pictured here. They were both getting heavy on the right side where they could get light.  The first one with the red arrow (Tagged Tree #5) had a fusiform rust gall and should be removed. It is also shown in Photo #5 below. . The one behind it just had heavy branches. These could be pruned up to
20-25 feet. It is important to cut these limbs back to the stem so that they can heal.
Otherwise, the branch will just die further out.

Photo #5. Tree #5. This is the fusiform rust gall on Tree #5. I recommend removal.

Photo #6. Trees
#6, #7, and #8.
These were small suppressed pine trees along the edge bordering the property at 1435 River of May St. In the future, these are likely to either die or bend out toward the property. They should be removed before that happens.

Photo #7. Tree #9. This was a suppressed slash pine tree that was leaning out over the property at 1435 River of May Street. This should be removed. It was tagged Tree #9.

Photo # 8. Trees # 10, #11 and #12.
These were all small suppressed edge trees that would have the potential to bend over or die. Some branches of the remaining tree should be pruned back away from the house.

Photo #9. Tree #13. This was a leaning pine that also had a fusiform rust gall. The remaining trees in this area should be pruned back away from the house by cutting long branches at the main stem.

Photo #10. Tree #13. This was one of two galls on the tree the other one was at about 10 feet up the tree. This tree had the potential to fall and damage the house at 1435 River of May St. I recommend removal.

Photo #11. Trees # 14, #15 and #16. These were three small suppressed edge trees that shoud be removed. Two of the trees (Trees #15 an #16) had lost most of their crowns, which likely happened in association with a wind event.

Tab 10

ESTIMATE

Heritage Landing ATT. Lourens 370 Heritage Landing Pkwy St. Augustine, Florida 32092
(904) 536-6217

Dan Crawford (Superintendent)		
Phone: (904) 495-8072	Estimate #	000230	
Email: Dan@garyshomeservices.com	Date	09/13/2020	
Web: www.garyshomeservices.com	Business / Tax #	CRC1330952	

Description	Total

Curbs	$858.96
Clean all curbs around the the second Island entering the neighborhood. 928 linear feet.
Clean all curbs both sides Heritage Landing Pkwy from the entrance to Steamboat Landing. 3,844 linear feet.
Sidewalk	$1,249.30
Clean sidewalk from the entrance of the neighborhood to Steamboat Landing. We will use a high
  pressure surface cleaner to clean all sidewalks. 9610 sq.ft.	

Subtotal	$2,108.26
Total	$2,108.26

Notes:
Thank you for allowing me to earn your business!!

Page 1 of 2

We will cover all electronic devices such as doorbells, cameras, and televisions before the application process. We will also tarp any necessary plants to ensure their safety. We are not responsible for any damage to these mentioned items. It is common for a GFI plug to trip on your outdoor outlets. This often happens during the rinse application. If this does occur, it will need to be reset. If you have any questions please dont hesitate to ask. Thank you

Heritage Landing ATT. Lourens

Page 2 of 2

Tab 11

 	6869 Phillips Pkwy Dr. South Jacksonville Fl 32256	
Fax: 904-807-9158	Phone: 904-997-0044
Service Report
Date: September 25, 2020	Biologist: Jim Charles

Client: Heritage Landing CDD Waterways: Thirteen Ponds Comments: Partly sunny, 75F and calm.
Note: Three technicians worked on property performing significant treatments on the ponds this month.

We will be stocking 235 triploid grass carp in the ponds on October 6th.

Pond 1: Pond was in fair condition. Pond level is normal. Treated perimeter for torpedo grass, alligator weed and spatterdock.

Missed picture

Pond 2: Pond was in fair to good condition. Pond level is normal. Both fountains running. Treated perimeter for torpedo grass, alligator weed and pennywort.

Pond 3: Pond was in fair condition. Water level is normal. Treated entire perimeter for torpedo grass and pennywort.

Pond 4: Pond is in fair condition. Water level is normal. Both fountains running normally. Treated perimeter for algae.

Pond 5: Pond was in good condition. Pond level is normal.

Pond 6: Pond was in good condition this month. Water level is normal. Perimeter treatment last month for torpedo grass, alligator weed and water lilies had good results.

Pond 7: Pond was in fair condition. Pond level is normal. Treated perimeter for torpedo grass, alligator weed and spatterdock.

Pond 8: Pond was in fair condition. Fountain running normally. Water level is normal. Treated for algae along the perimeter.

Pond 9: Pond was in good condition. Water level is good.

Pond 10: Pond was in good condition. Water level is normal.

Pond 11: Pond was in fair condition. Pond level is normal. Treated pond for naiad and algae.

Pond 12: Pond was in fair condition. Pond level is normal. Treated pond for naiad and algae.

Pond 13: Pond was in improved condition this month. Pond level is normal. Algae treatment last month was effective.

Jim Charles

District Manager

BUSINESS ITEMS

Update Regarding Teen Center Options

Discussion Regarding Skateboards and Bicycles on District Property

Discussion Regarding Continuing Virtual Meeting Options

SUPERVISOR REQUESTS

ADJOURNMENT